PR12558112_19BY7024Q0020 DCMR bathroom Renovation.pdf

U.S Embassy Bujumbura, Burundi

B.P. 1720

50 Avenue des Etats-Unis

Bujumbura, Burundi

May 31, 2024

Dear Prospective Offeror:

Subject: Request for Quotations Number 19BY7024Q0020

Enclosed is a Request for Quotations (RFQ) number 19BY7024Q0020 for DCMR Bathroom

Renovation Services.

If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.

Award will be made to the lowest priced, acceptable, responsible quoter. The Government reserves the right to reject quotations that are unreasonably low or high in price.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on June 12, at 1000 (local time) at the address indicated in the solicitation. Prospective offerors/quoters should contact Sabine Niyongabo at +257 22 20 7006 or NiyongaboS@state.gov by June 10, 2024 no later than 1000 local time for additional information or to arrange entry to the building.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting the best value using comparative evaluation authorized under FAR 13.106-2(b) (3).

We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by July 15, 2024 no later than 1000 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Hard copies will be accepted. They can be dropped off at the address listed in the solicitation.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration mailto:NiyongaboS@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Jamie M. Fleischhacker

Contracting Officer

Enclosure:

https://www.sam.gov/

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications

Attachment 3: Drawings

Attachment 4: List of items to be provided by the U.S Embassy

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

Defense Base Act (DBA) Insurance

Value Added Tax (VAT)

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the

Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

INTRODUCTION

The project requires an interior renovation service by a general contractor– hereafter referred to as the “Contractor” - for the Master Bathroom and Closet as per the Bureau of Overseas of

Building Operations (OBO) accessibility standards per the Architectural Barriers Act (ABA) for the accessibility of the Deputy Chief of Mission Residence (DCMR), also known as “EMB-8,” for the U.S. Embassy Bujumbura, Burundi. The work includes providing all labor, equipment, materials, and tools for the renovation of the interior Master Bedroom, Bathroom and Closet with all fixtures and details indicated.

This project shall consist of the renovation of the Master Bedroom, Bathroom, and Closet with the layout, details and materials indicated. Please refer to the drawing set. The design shall include all furniture and fixtures in each room with the proposed drawings showing key clearance dimensions for compliance with accessibility requirements for the toilet (WC) and shower.

The Contractor shall quote for the following items from Task A through Task C:

Task A:

Renovate the Closet and the Bathroom belonging to the DCMR Master Bedroom according to

OBO standards (standards concerning renovated building surfaces, extension of work) considering the requirements of people with reduced mobility, according to the ABA Standard, to comply with OBO Standards of accessibility:

Execute the new design with ABA capabilities (ABA design for restroom). The new design has been detailed as possible to include handicap grab bars, sink, WC, mirror, soap dispenser, door opening, toe & knee clearance, shower, shower seats, toilet dispenser, size of each plumbing fixtures, mounting heights of accessories, sections, elevations.

Confirmation by a licensed Structural Engineer to provide expertise to confirm the stability and reliability of the options taken during the interior modifications.

Provide a construction cost removing the listed fixtures provided by U.S. Embassy Bujumbura.

Please see the list in Attachment 4.

Task B:

Execution of plans with all dimensions and details in full, and explanatory notes and specifications, including connection, installation, and quality of each element or material involved in carrying out the work.

Task C:

Execute the notes regarding performance of the materials to be used and the equipment involved.

GENERAL REQUIREMENTS

The Contractor shall provide bill of quantity, product data for proposed shower, WC, materials, tools and supervision as needed to complete the services that meet the technical requirements in the Statement of Work (SOW), drawings and specifications.

The calendar day duration indicated are confirmed, but the durations of the construction schedule.

This project is more involved and includes the demolition of the existing bathroom and closets with significant redesign and construction.

Bathroom Details:

-One large mirror

-One Bathtub

-One Handicapped-Accessible Shower

-One toilet

-Shelves in Bathtub and above sink vanity

Demolition plan (masonry: bricks walls, plaster, doors & windows,etc.)

• All needed measures to ensure the stability of any other structural element have to be taken. Reinforced concrete elements with cubic meters less than 0.5 will be considered as masonry. Including removal of the rubble to an authorized and dedicated place.

• Demolish 200mm thick bricks walls for window enlargement and two walls for the existing toilet.

Reinforcement concrete

• In-situ reinforced vibrated concrete class C25/30.

REINFORCEMENT:

• High yield tensile steel bar reinforcement including cutting to lengths, bending, hoisting and fixing, all needed tying wire and spacing blocks.

• Including formwork.

RC lintel (above windows & doors):

Masonry (see below the masonry plan)

• Construct 200mm thick bricks wall (8.09m3) where is indicated in red on the diagram after removing 2 doors.

• Burned artisanal bricks clay, pointed and jointed in cement and sand mortar on both faces;

mortar to be dosed at 300 kg of cement per m3 of sand.

• All stains have to be cleaned.

• Bricks samples to be approved by the COR.

FINISH

Wall plaster:

• Plaster: 9 mm first coat of cement/lime putty/sand (1:2:9); 4 mm second coat of cement/lime putty/sand (1:1:6).

• Finishing to be done by steel trowelled.

• 2m2 sample to be approved by the COR.

• Including new coatings, existing walls fixing and walls bleedings; coatings on under slabs.

WALL TILING

• Ceramic tiles;

• Range, dimensions and color to be approved by the COR;

• Butt joints and fixing with adhesive; grouting with waterproof white cement;

INTERNAL

Skirting:

Floor tiling:

• Supply and fix non-slip ceramic floor tiles on prepared screed;

• Joints pointed in matching cement grout;

• Range, dimensions and color to be approved by the COR

DOORS AND WINDOWS

Interior Wooden Door

• Flush wooden doors;

• 45mm thick semi-solid core flush door covered on both sides 6mm thick veneer plywood for painting;

• Including all finishes (paint, varnish, ...) and all door accessories (locks, hinges, ...)

30X250mm interior jambliner opening frame - Meranti to be applied around the opening;

Samples and implementation drawings to be approved by the COR.

ALUMNIUM WINDOW DRAME

Windows with aluminum frames Including all accessories.

Master bedroom BIC Joinery (Closets): (1)

See attached detailed drawings.

Plumbing & sanitary fittings

ADA (Americans with Disabilities Act) Handrails installation near the Toilet, bathtub, and shower as per drawing

Water supply piping for sanitary appliances (Cold and hot water)

The Contractor shall supply, deliver, install, test and commission to the satisfaction of the COR t the following including build works.

The Contractor must allow in his prices for all couplings, connectors as required in the running lengths of pipes.

All Cold and Hot Water piping shall be CPVC pipe PN16 complete with tees, sockets, elbows, threaded adapters, threaded elbows, reducers, and all associated fitting unless as otherwise provided.

Piping is valuated from the sanitary appliances to the connection point to the existing network.

CPVC pipes 1/2 PN 16: (5.61ml)

CPVC pipes 3/4 PN 16: (17.74ml)

Drainage piping and connection to the existing drainage network

Supply and install the following:

The pipes and fittings are to be fitted complete with tees, bends, reducers, access plugs, all necessary fittings including clamps/ brackets for supporting pipes and accessories including all associated build works.

Piping is valuated from the sanitary appliances to the connection point to the existing network.

PVC pipes 50mm PN 10

PVC pipes 75mm PN 10

PVC pipes 110mm PN 10

750 x 750mm (internally) inspection chambers 600mm deep invert consisting of 150mm thick concrete block wall, benched and channeled in concrete Class "Q' and rendered and trowelled smooth in 20mm thick water proofed cement/sand screed including excavation and medium duty approved cast iron cover and frame: (1pce)

Duravit shower bath corner right 700404:

Duravit waste & overflow with water inlet 791249 for above:

3 function shower select valve concealed 15764003:

Shower select thermostat 15760003:

Universal ibox 01800180

Hand shower raindance select s 28587 150mm

Fix fit wall outlet with shower holder sq 26486

Isiflex hose 1250mm 28272

Raindance overhead shower 300 c/w arm 26238

2.6.1. Raindance e overhead shower 300 C/W ARM 26238 (accessories below included) :

(1pce)

Handhower raindance select s 28587 150mm

Isiflex hose 1250mm 28272

Fixfit wall outlet square 26455

Shower holder porter s 28331

2 function shower select thermostat 15763

Universal ibox 01800180

Shower trap twisto 2

Franke shower seat 484 x 526mm foldable: to be installed to withstand 400 pounds.

1200*2000*8mm show/screen blk/clr (1 x 1200mm stab + f/b):

Duravit vero basin 1000x470mm 045410 (accessories below included) :

Siphon cover for above 085830

Décor care basin mixer

Pop up basin waste slotted

15mm angle valve

Standard bottle trap

Fixation bolts:

Geberit sigma cistern (accessories below included)

D-code wall mounted barrier free pan c/w s.c seat

Sigma 10 for stop & go chrome

Steel side shelf 500x470x1300mm 10mm glass

OTHER ACCESSORIES

Franke fold down grab rail 850x100x249mm

Grabman straight rail 1200x90mm

Grab rail 750 x 90mm

Port side glow round mirror 700mm touch switch

Plain mirror with black sprayed frame h2000x900mm

Ladder rail black oak

Franke soap dispenser - elec sensor rodx625 120x107x296mm

BB 4600 toilet roll holder chrome

BB 9100 concealed toilet brush set wall mount chrome

BB 4600 towel hook chrome

PAINT

Including preparing surfaces, applying one undercoat, and three finishing coats of emulsion paint on plastered surfaces.

The main bedroom is included even if there is no particular work to be done inside.

• Wall paint

• Plaster ceiling paint

ELECTRICITY

All items are to be supplied and installed complete with all the required mounting, fixing, clipping, testing, connecting accessories, connected, tested and commissioned to the satisfaction of the Electrical Engineer.

Including all necessary cabling and wiring.

• GFCI protection system (to be installed in the existing electrical distribution board)

• Surge Protector system (to be installed in the existing electrical distribution board)

• Switches (new item for the corridor):

• Relocation of the existing switches (to comply with the new arrangement of the bathroom)

• Plug (1m above FFL) (new items to be wired to the corridor junction box, apparent installation in the corridor and built in inside the bathroom)

• Lights (existing lights to be recuperated and reinstalled accordingly to the new arrangement of the bathroom)

PAINTING:

The contractor will be responsible for providing all material to include KILZ (for addressing mold issues) .

The goal of this project is to repair damaged areas and then repaint the damaged walls, the ceiling, the door, and the windows of the bathroom

• Painting walls, ceiling, doors and windows (Paint will be provided by the contractor)

• Walls and ceiling will be painted with White Water-based Paint # 600 (Rudi paints)

• Doors and windows will be painted with Matt White Oil-based Paint # 13 (Rudi paints)

• The Contractor shall provide all materials, labor, and equipment necessary to paint the bathroom (walls, door, window, and ceiling).

• The paint has to be smooth: repair any areas with broken plaster or holes and use sandpaper to smooth the surface before painting.

• All existing walls and ceilings will be repainted with white paint provided by the contractor.

• The door frames, the doors and windows will be painted with white paint by the contractor.

• The contractor has to use the special cleaners and sealer for treating, sealing and repainting all wall stains to prevent the stains from coming through the new paint.

• Painters will NOT paint over any wood surfaces that have not already been painted.

• Work should be conducted with drop cloths and appropriate care to make sure that non-painted surfaces do not get paint on them. In addition, painters must not allow door or window hinges or handles to be painted over if it will affect the functioning of the door or window.

• Completion of work shall officially be seen off by a representative from the contracted company and a representative from the US Embassy Burundi

• Clean, fix and or replace anything damaged during the work.

• Upon completion of the work, the contractor is responsible for cleaning the work site and disposing of all related trash and debris.

All user manuals, materials and fixtures specifications for this project will become the ownership of the U.S. Embassy Bujumbura at the completion of this project.

The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of the engineering and construction work for the interior renovation work. All finishing colors shall be approved by COR before buying.

The closets shall be made in dry and treated wood. The later will be protected against termites, rot and fungal decay. The quality of wood will be approved by COR before buying.

The general contractor shall install the shower seat of 500 lb. (=227kg) Load Capacity. Its structure strength shall be tested and approved by the structure engineer.

The work shall conform with the Contractor’s initial project budget and scope, approved by the

U.S. Embassy Bujumbura, throughout, mobilization, construction, and demobilization.

The As built drawing shall include all modifications made on site during construction. And shall be marked with different color on drawings.

DCMR Master Bathroom and Closet Remodeling:

This will allow an occupant to go from the Master Bedroom, through the Closet, and into the

Bathroom using a wheelchair. This will affect the doors, plumbing (cold & hot water supply, sanitary discharge and venting), counters, and closet. It includes adding a door, replacing floor tiles, renewing finishes, relocating partitions, replacing shower, WC, bathtub, handholes, vanity, electrical lights with switches, wires/ cables, and ventilators.

All work shall conform with the requirements of IBC (International Building Code)2018, with, 2020 OBO amendments, as well as utility company requirements.

Before commencing work, the contractor shall file all required certificates with the Contracting

Officer’s Representative. The COR will file with OBO. The contractor shall obtain all required permits and shall submit to owner all necessary certificates before commencement of work.

The contractor shall be responsible for the protection of all conditions and materials within the proposed construction area. The contractor shall design and install adequate shoring and bracing for all structural or removal tasks. The contractor shall have sole responsibility for any damage or injuries caused by or during the execution of the work.

The contractor shall lay out his own work, and shall provide all dimensions required for all other trades such as: plumbing, electrical, fire alarm, ventilation, etc.

The contractor shall do all cutting, patching, repairing, etc. As required to perform all the work indicated on the drawings, and all other work that may be required to complete the job.

All piping and wiring to be demolished shall be removed.

The general contractor is responsible for any damages arising out of the Contractor's personnel failure to execute the work exactly as shown on the approved drawings.

Plumbing, electrical and ventilation work shall be performed by persons licensed in their trades, who shall arrange for and obtain through the Embassy all required permits, inspections and required sign offs.

For electrical work according to the renovation power plan contractor should provide adequate wiring scheme and wires specification which correlate with existing wiring system.

If there are any discrepancies on the drawings and existing conditions should be brought to the

COR's attention.

The infill will be the baked bricks of 17cmx5cmx7cm from Kayanza province.

Contractor must provide the samples for all interior fixtures and finish materials to Contracting

Officer’s Representative for approval prior to procurement.

Contractor shall install the electrical outlets for charging of toothbrushes/shavers etc (5ea). Any outlets within 6ft of potential water sources must be GFCI 10mA outlets.

CODE NOTTES

The building design and construction shall be based on following international codes along with latest applicable local building codes:

• OBO-ICS NEC – 2021 OBO National Electrical Code Supplement (2020).

• OBO-ICS IFC – OBO International Fire Code Supplement (2018).

• OBO-ICS IMC – OBO International Mechanical Code Supplement (2018).

• OBO-ICS IPC – OBO International Plumbing Code Supplement (2018).

• OBO-ICS IRC – OBO International Residential Code Supplement (2018).

• OBO OTC – OBO Telecommunications Code (2020).

• OBO-ICS IZC – OBO International Zoning Code Supplement (2020).

• OBO-ICS IEBC – OBO International Existing Building Code Supplement (2018).

• 2021 OBO RESIDENTIAL CODE

• OBO-ICS 2021 OBO-International Codes Supplements JANUARY 2021

OCCUPANTS PROTECTION PLAN: RESIDENCE RENOVATION

Construction documents for alterations of buildings in which any rooms will be occupied during construction shall be followed by contractor.

Such plan shall contain a statement that the building contains residential areas that will be occupied during construction and shall indicate in sufficient detail the specific areas that are or may be occupied during construction, the means and methods to be employed to safeguard the safety and health of the occupants, including, where applicable, details such as temporary fire-rated assemblies, opening protective, or dust containment procedures.

The contractor shall protect the occupants by respecting the following elements:

Egress:

At all times during construction provision shall be made for adequate egress as required by this code and the tenant protection plan shall identify the egress that will be provided. Required egress shall not be obstructed at any time except where approved by the commissioner. Contractor shall mount the egress sign and occupancy’s location indicator plan in corridor or other related area.

Fire Safety:

All necessary laws and controls, including those with respect to occupied offices, as well as additional safety measures necessitated by the construction shall be strictly observed.

Health requirements:

Specification of methods to be used for control of dust, disposal of construction debris, pest control and maintenance of sanitary facilities, and limitation of noise to acceptable levels shall be included.

Structural safety:

No structural work shall be done that may endanger the occupants.

Occupants Protection Plan:

Contractor shall construct and install critical barriers to HVAC system before any other deconstruction/construction activities occur. Critical barriers may include sealed coverings for

HVAC, temporary air locks, physically disconnecting air handlers and their lines, and construction pressurization of spaces during construction activities. Protection or removal of furnishings, finishes, and personal goods must be completed prior to construction activities.

Extensive, construction specific cleaning (not a typical residential cleaning) will be conducted at appropriate intervals and at the conclusion of the project.

The standards issued under the Architectural Barriers Act (ABA) apply to facilities designed, built, altered, or leased with federal funds. It primarily sets the legal framework for compliance with accessibility documented in the ADA and OBO-ICS IBC with some exceptions.

Accessibility is defined as a site, building, facility, or portion thereof that complies with the requirements of the Architectural Barriers Act (ABA) for accessibility to sites, facilities, buildings, and elements by individuals with disabilities as identified in ABA 2015 standards.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

Contract Number: XXXXXXXX (To be determined upon award)

US Embassy Bujumbura, Burundi

50, Avenue des Etats Unis

Kigobe - Bujumbura.

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 50 days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of daily rate of liquidated damages= Divide total costs by number of calendar days of period of performance for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " 3 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during work hours from Monday to Thursday 8.00 a.m to 17.00 and

Fridays from 8.00 a.m to 12.00 noon. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRE-CONSTRUCTION CONFERENCE

A preconstruction conference will be held 3 days after contract award at the site, 12 Avenue de

Juillet, Bujumbura to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction

Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day after completion month

COR

Section D. Request for Substantial Completion 1 15 days before inspection

COR

Section D. Request for Final Acceptance 1 5 days before inspection

COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Ninteretse Remy, Housing Maintenance Supervisor.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the

Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price

Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence 100,000

Cumulative 100,000

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence 100,000

Cumulative 100,000

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and always take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has Ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take __10__ days to perform. For each individual, the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting

Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the

Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice

(within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

X52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT

2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

X52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT (NOV 2021)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(NOV 2023)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (JUN 2020)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED

STATES (MAY 2020)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (NOV 2021)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE) (APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s…