SOW_PR12447954_ Maintenance Repair and PMI for IONSCAN 600.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

U.S. Department of State

Santo Domingo, Dominican Republic.

Statement of Work (SOW) After the donation of 10x IonScan 600 Trace Detector Scanners, we are requiring maintenance and repair and PMI, the equipment located in Santo Domingo, Dominican Republic, to support the mission. The technical specifications aSOW-PR12447954 - Maintenance, Repair and PMI for IONSCAN 600re provided below.

1.0 Technical Specifications

10x IonScan 600 Units in need of annual service. 4 units in need of annual PMI only, 6 units in need of repair & PMI (s/n: 91464,61472,91481,91484, and 91489).

An OEM Tech will travel to the Dominican Republic to a designated work location to evaluate and work on all 10 IonScan 600 units. Based on the actual work required to inspect, repair, and conduct Preventive Maintenance on all 10 units, additional discounts will be made where possible, as actual costs are realized based on actual repairs required. This is an estimate based on the OEM’s technical department analysis of the existing error codes. PRG recommends this option as the most cost effective for DoS. PRG realizes that there is lessened risk of shipping loss/damage/delays when the IonScan units’ items remain within the custody and control of the customer. Any parts not used during the repairs will not be charged to the customer.

NOTE: New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. Offerors are required to provide the appropriate technical specification sheet, along with their submission.

Item No Description Unit Qty

1. S/N: 91464 - Repair (Worst Case) error: Not

Charging (Possible Power Supply) P/N 7047739, Power Supply 275W, 15V

EA 18

2. SN: 91466 - Repair (Worst Case) Error: 31 (Most likely needs new flow module)- P/N 26459, Manifold Flow-APS Assembly (MK2) -- P/N 27235C-1, Maintenance, Kit,24 month- P/N 1824091-6, Pressure Pump 12VDC (Qty.2)

EA 6

3. SN: 91472 - Repair (Worst Case) Error: Screen Failure, also detects swab when there is none (most likely needs new display or new cables)- P/N PC24775-3, Swab Heater Sub Assy - P/N 24680-1RW, Bottom desorber plate Assy - P/N PC26700, Display Assembly 10.1" (MK2)

EA 6

4. SN: 91481 - Repair (Worst Case) Error: printer failure (Not sure, possible replacement of printer cables or printer) P/N 6880-9998, Internal Printer IS600P/N 24617-2, CABLE

ASSY, PRINTER MAINPOWERP/N 24618-1,

CABLE ASSY, PRINTER USB P/N 24619-2,

EA 6

2.0 Delivery (Shipping and Handling Instructions)

The Vendor shall provide ALL equipment stated under the technical specifications of this request. If in the U. S., the vendor is responsible to ship the equipment to the Freight Forwarder identified below:

Department of State 11380 NW 34th St SUVI Global Services (305-477-4850) Doral, FL 33178

UNITED STATES

Phone: USA305-477-4850 Attn: INL/Carmen Cruz

The point of contact (POC) to be provided upon award.

Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination, without repacking or incurring damage during shipment and handling.

CABLE ASSY, PRINTER SPI COMM P/N

24538, Printer PCB assy

5. SN: 91484 - Repair (Worst Case) Error: touch not working (most likely needs new display or new cables)- P/N PC26700, Display Assembly

10.1" (MK2)

EA 6

6. SN: 91489 - Repair (Worst Case) Error: Swabs not detected (most likely needs cleaning of the Inlet or worst case scenario needs replacement)- P/N PC24775-3, Swab Heater Sub Assy- P/N 24680- 1RW, Bottom desorber plate Assy

EA 1

7.

Labor EA 20

8. Travel EA 20

9.

Travel Expense - Flight, Car, Meals EA 1

10. Lodging Expenses - 4 nights EA 1

11. Shipping EA 1

12. PMI EA 5

4.0. TYPE OF CONTRACT

Firm Fixed Price.

5.0. WARRANTY

All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. The contractor shall use commercially reasonable efforts to correct any substantial nonconformity or manufacturing defect of the items delivered throughout the time described in section two, and be responsible for repairing them or providing replacement for others of the same or higher technical characteristics and deliver them to the INL warehouse.

6.0. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor will not be reimbursed VAT or IVA under this contract by the U. S. Government. The prices set forth in this contract are excluded of all taxes and duties from which the U. S. Government is exempt by virtue of agreement between the U. S. Government and the Government of Colombia.

7.0. INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed upon delivery to the CESAC, Dominican Republic, warehouse by the U.S. government. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

The designated representative of the US Embassy in Dominican Republic will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications.

iii. Compliance delivery date

iv. Correct operation of the required elements

8.0. PERIOD OF PERFORMANCE (POP)

The contractor shall deliver elements described above in section two within the following sixty (60) calendar days after the award of the contract.