PR12251575 - 02. SOW (ATTACHMENT B) - Vendor.pdf

U.S. DEPARTMENT of STATE

Embajada de los Estados Unidos de América

Carrera 45 # 24B- 27 - (+57601) 275.2000 - Bogotá D.C. – Colombia co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

STATEMENT OF WORK (SOW)

1 BACKGROUND

2 TECHNICAL SPECIFICATIONS

Line # Description Qty Unit of Measure 1 Mobile modular field camp (each comprised of 10 buildings) 1 EA - each 2 Installation 1 SV - service 3 Shipping Charges from Vendor to Delivery Location 1 SV - service

Note: Please review Annex A at the end of this SOW.

3 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The contractor shall provide weights and dimensions of all physical items to be delivered in this contract. This information will be provided in a separate document indicating the length, height, width, and weight of each piece of the shipment.

The contractor must provide an English-speaking point of contact for INL’s freight forwarding company. This contact will work with INL to coordinate final delivery and obtain diplomatic clearance for the cargo.

Delivery Location: Colombian National Police, CENOP BASE, Gualanday, Colombia.

4 WARRANTY

The contractor shall guarantee all works and equipment will be provided for a period of 2 years after installation under normal use and conditions. Instructions on how to execute a warrant call shall be provided to the End User in both English and Spanish.

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5 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The contractor shall provide a commercial invoice for the purposes of freight forwarding and customs clearance in Colombia. The commercial invoice must state at minimum the following data points:

• Declared value in USD

• Name, Address, and contact information for Sender / Consignee / Recipient

• Invoice number, Date of Invoice

• Quantity, Origin, Description, Weight (Total Net/Gross), Unit, Price, and Total Price of each line item.

• Number of Boxes, pallets, or other unit of shipment pieces.

• Harmonized Tariff Code.

• Freight Charges and Freight Carrier

6 INSPECTION AND ACCEPTANCE

INL will provide regular oversight of the contractor’s efforts to ensure the project’s objectives outlined in this Statement of Work (SoW) are met.

7 PERIOD OF PERFORMANCE (POP) or ESTIMATED DELIVERY DATE

The contractor shall have no more than ninety (90) days to deliver all materials and services on the project from receipt of the Notice to Proceed (NTP).

8 MEMBERS FOR THE TECHNICAL EVALUATION PANEL

Point of Contact:

9 EVALUATION FACTORS

INL will make a best value award based on the following criteria.

Criteria Description SoW

Reference(s) Weight

Technical The offeror’s proposal addresses at minimum all technical and operational needs outlined in the Sow A superior proposal shall provide the best possible solution for the intended objective of creating a modular military camp.

1,4 60%

Price INL equipment, shipping, installation, and any other expenses do not bore by the contractor

2 25%

Logistical The contractor shall demonstrate a clear understanding of how to ship to Colombia and will work closely with its chosen freight forwarder to coordinate customs clearance.

3,7 5%

Installation The contractor shall demonstrate in their proposal how they intend to assist and advise with installation per the requirements of this Sow

1,2,5,6 5%

Bona Fides Staff Qualifications for Quality Control & Project Management

6 5%

End of SOW co.usembassy.gov

Annex A:

1.1. Procurement Schedule

CLIN Description Quantity SoW Location

0001 Lodging Unit (incl. WC+shower) 3 4.1

0002 Classroom Module (15) Personnel 2 4.2

0003 Warehouse module 1 4.3

0004 Personnel workplace / Simulator module 3 4.4

0005 Observation / Communications Tower 1 4.5

Estimated Total 10

1.2. Contractor Travel: The contractor shall include the costs of providing proper supervision for the installation of the contract as a separate line item. The cost of labor, airfare, per diem and lodging shall be included in the contractor’s final proposal.

1.3. Place of Performance: All materials and effort will be delivered to the CENOP base in Guayanday, Colombia.

Technical visits if required to verify the terrain and accesses, will be coordinated before the quotation. Transportation, travel, and lodging costs will be the responsibility of each participant.

1.4. Operational Security: Gualanday, Colombia is considered a low threat location within the country. Petty crime and tourist scams are of concern; however, it is safer than most cities of comparable size. All work performed on this task will be considered sensitive, but non-classified.

1.5. Foundation

The contractor is responsible for setting up the foundations / support for the establishment of a mobile camp. The foundation must comply with general guidelines, regional norms.

• The foundation design should be designed in accordance with Colombian building co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

• The developed solution should ensure the connection of the designed containers to an existing septic system.

1.6. Ventilation and Air Conditioning (VAC)

The contractor will be provided Government Furnished Equipment (GFE) air-conditioning units for installation and will be responsible for ensuring that all air units are provided with your design. All containers must have sufficient air conditioning to maintain an internal temperature of 17-20 °C for external temperatures which range from 20°C to +38 °C. Heating is not required. A list of air-conditioning units and their specifications will be provided under a separate cover. If the GFE provided is not compatible or not sufficient with the modular camp, the contractor will notify the CO and provide justification for not using the GFE.

1.7. Lighting

All lighting fixtures will be RETILAP compliant, high efficiency LED lights, which shall illuminate the entirety of each container base of its floor plan.

1.8. Electrical Works

All electrical wiring, electrical receptacles, circuit boards, and grounding will meet RETIE and all applicable Colombian standards. In containers which contain running water, appropriate precautionary grounding and fuses will be installed to comply with Colombian safety regulations. Each container shall possess an external connection box to be connected to local electricity.

1.9. Plumbing

Internal plumbing shall consist of either polypropylene or PVC piping where appropriate. Containers which utilize running water shall possess appropriate exterior connections compatible with and existing septic tank. Ensuring compatibility is the responsibility of the contractor.

1.10. Installation

The contractor shall provide a list of minimum technical specifications the building area shall meet in order for INL’s project objective to be achieved. The contractor shall provide an estimated timeline for installation as well as an installation plan.

1.11. Pricing Information

The contractor shall outline and itemize all costs in their cost proposal using suggested Contract Line-Item Numbers (CLINs).

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2. Furnished Items and Services

2.1. Installation Labor: Contractor will provide all onsite labor. The contractor is encouraged to contract local nationals.

2.1.1. The contractor shall indicate NLT 30 days prior to the equipment’s arrival the number and type of laborers required for successful and timely execution of the project.

2.2. Utilities: INL will ensure sufficient electricity, water, exists and coordinate site access.

2.3. Site Access: The contractor will provide INL with all necessary information on its personnel that require site access to include names, dates of birth, passport numbers and copies of passports in digital or hard copy form.

3. Delivery and Payment Terms

3.1. Freight: Contractor will provide insurance to Colombia. INL will provide contact for preferred freight forwarder in Miami, Florida and assist the contractor in obtaining the necessary documentation to obtain diplomatic clearance for the delivered cargo.

3.1.1. The contractor shall arrange final delivery to the project site in Guayanday (CENOP Base), Colombia.

3.2. Payment Terms: Payment terms will be net 30, or as described by the appropriate contracting authority.

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4. Modular Camp

Figure 1 Project Site CENOP BASE. Structures outlined in Red Aeras are being demolished and will be replaced with proposed Modular Camp.

Figure 2 Facility Design. The contractor shall refer to figure 2 when submitting proposals. Figure 2 is an example of desired camp; however, contractors may propose similar or alternative designs that meet the overall requirements.

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4.1. Lodging Unit – (Example Only)

Lodging Unit

Container Dimensions

External Width (Internal Width) 2438 mm (2114 mm)

External Height (Internal Height) 2591 mm (2303 mm)

External Length (Internal Length ) 6058 mm (5734 mm)

Color Military Solid Green Base-Plate(chassis) Load Capacity

600 kg/m² Calculated in accordance with

DBN

Base-Plate(chassis) Impact Load Capacity Up to 40 kg/cm²

Technical Specs Frame 2-3mm steel beams Insulation 100mm polystyrene foam plates (16-24kg m3) co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Electrical wiring

Biphasic, four-conductor, 208/120 V.

Wiring will be flush installed on the ceiling, surface installed and concealed within metallic cable ducts on the wall.

Electrical installation shall meet Colombian Standards (RETIE / NEC), 2 phase, 208/120 V-60Hz. 1ea. electrical panel with earth leakage current breaker and thermic-magnetic circuit breakers will be installed.

Internal Lighting

Ceiling LED lighting fixtures RETILAP compliant.

Lighting levels shall meet RETILAP, 500 lux (avg.) at office and classroom areas, 150lux (min) at other areas. Round type LED lighting fixtures for wet locations will be installed at toilet-shower areas. 1ea. weatherproof lighting fixture will be mounted above each external door outside. 1ea. emergency lighting fixture will be mounted above each external door inside.

Light Control Key switches (110cm above bottom)

Electrical receptacles

US standard w/ protective grounding At each area, adequate number of US type (NEMA-ANSI Standard) electrical receptacles will be installed. A separate electrical receptacle (or circuit) will be provided for split air conditioners/lighting.

Roof Covering Insulation 5cm of EPS (16kg m3)

Piping

Polypropylene fresh water piping (within the building area).

PVC wastewater piping (within the building area).

Surface installed

Roofing Rainwater gutters and downpipe 100mm of glass wool or mineral wool

Flooring 2-3mm PVC floor covering Painting Primary + Final Coat

Grounding 2.4m length copper clad rods and 70mm2(min.) grounding conductor.

Door size (internal) 2000 x 800 mm

Air Conditioning Installation of GFE (Indoor and Outdoor Unit).

Windows Type

PVC framed 5 chamber dual pane glass Inward opening Hopper type window

Transparency Clear glass Size 1200 x 1200 mm

Doors

Entrance Door

Hinged Type Two Hinged Door Type Metal door with rain cover Door Size (int.) 800 x 2000 mm

Internal Door

Hinged Type Two Hinged Door Type Folding door Door Size (int.) 710 x 2000 mm

Equipment

Entrance Area Circuit Board Fire Extinguisher (2 Units) Hangers

Personal Hygiene

Shower cabin Sink with mirror and shelf Toilet 50 liter water boiler

Resting Area

Four(4) x bunk bed Two (4) x ladders for accessing second tier Five (8) x cabinets Two (4) bedside table co.usembassy.gov

4.2. Classrooms

Classroom Modules:

Design example not provided. Contractor will provide design in your proposal. Requirement is for two

(2) separate classrooms to provide seating and desk space for fifteen students and two instructors.

Container Dimensions

Estimated External Width (Internal Width) 2438 mm (2114 mm)

External Height (Internal Height) 2591 mm (2303 mm)

Estimated External Length (Internal Length ) 6058 mm (5734 mm)

Color Military Solid Green Base-Plate(chassis) Load Capacity

600 kg/m² Calculated in accordance with

DBN

Base-Plate(chassis) Impact Load Capacity Up to 40 kg/cm²

Technical Specs

Frame 2-3mm steel beams Insulation 100mm polystyrene foam plates (16-24kg m3)

Electrical wiring

Biphasic, four-conductor, 208/120 V.

Wiring will be flush installed on the ceiling, surface installed and concealed within metallic cable ducts on the wall.

Electrical installation shall meet Colombian Standards (RETIE / NEC), 2 phase, 208/120 V-60Hz. 1ea. electrical panel with earth leakage current breaker and thermic-magnetic circuit breakers will be installed.

Internal Lighting

Ceiling LED lighting fixtures RETILAP compliant.

Lighting levels shall meet RETILAP, 500 lux (avg.) at office and classroom areas, 150lux

(min) at other areas. Round type LED lighting fixtures for wet locations will be installed at toilet-shower areas. 1ea. weatherproof lighting fixture will be mounted above each external door outside. 1ea. emergency lighting fixture will be mounted above each external door inside.

Light Control Key switches (110cm above bottom)

Electrical receptacles

US standard w/ protective grounding At each area, adequate number of US type (NEMA-ANSI Standard) electrical receptacles will be installed. A separate electrical receptacle (or circuit) will be provided for split air conditioners/lighting.

Roof Covering Insulation 5cm of EPS (16kg m3)

Piping

Polypropylene fresh water piping (within the building area).

PVC wastewater piping (within the building area).

Surface installed

Roofing Rainwater gutters and downpipe 100mm of glass wool or mineral wool

Flooring 2-3mm PVC floor covering Painting Primary + Final Coat

Grounding 2.4m length copper clad rods and 70mm2(min.) grounding conductor.

Doors Entrance Door

Hinged Type Two Hinged Door Type Metal door with rain cover Door Size (int.) 800 x 2000 mm co.usembassy.gov

4.3. Warehouse Unit- Example Only

Warehouse unit

Dimensions

External Width (Internal Width) 2438 mm (2114 mm)

External Height (Internal Height) 2591 mm (2303 mm)

External Length (Internal Length ) 6058 mm (5734 mm)

Roof Transmission Coefficient K: 0.68 Kcal/m²hC (4.95 m2*K/W - DBN) Floor Transmission Coefficient K: 3.85 Kcal/m²hC (3.75 m2*K/W - DBN) Color Military Solid Green Base-Plate(chassis) Load Capacity

600 kg/m² Calculated in accordance with

DBN

Base-Plate(chassis) Impact Load Capacity Up to 40 kg/cm²

Technical Specs Frame 2-3mm steel beams Insulation 100mm polystyrene foam plates (16-24kg m3) co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Electrical wiring

Biphasic, four-conductor, 208/120 V.

Wiring will be flush installed on the ceiling, surface installed and concealed within metallic cable ducts on the wall.

Electrical installation shall meet Colombian Standards (RETIE / NEC), 2 phase, 208/120 V-60Hz. 1ea. electrical panel with earth leakage current breaker and thermic-magnetic circuit breakers will be installed.

Internal Lighting

Ceiling LED lighting fixtures RETILAP compliant.

Lighting levels shall meet RETILAP, 500 lux (avg.) at office and classroom areas, 150lux (min) at other areas. Round type LED lighting fixtures for wet locations will be installed at toilet-shower areas. 1ea. weatherproof lighting fixture will be mounted above each external door outside. 1ea. emergency lighting fixture will be mounted above each external door inside.

Light Control Key switches (110cm above bottom)

Electrical receptacles

US standard w/ protective grounding At each area, adequate number of US type (NEMA-ANSI Standard) electrical receptacles will be installed. A separate electrical receptacle (or circuit) will be provided for split air conditioners/lighting.

Roof Covering Insulation 5cm of EPS (16kg m3)

Piping

Polypropylene fresh water piping (within the building area).

PVC wastewater piping (within the building area).

Surface installed

Roofing Rainwater gutters and downpipe 100mm of glass wool or mineral wool

Flooring 2-3mm PVC floor covering Painting Primary + Final Coat

Grounding 2.4m length copper clad rods and 70mm2(min.) grounding conductor.

4.4. Personnel workplace / Simulator module – (Example Only)

Doors Entrance Door

Hinged Type Two Hinged Door Type Metal door with rain cover Door Size (int.) 800 x 2000 mm

Equipment

Entrance Area Circuit Board Fire Extinguisher (2 Units) Hangers

Store Area No. 1 Three (3) warehouse cupboard Storage shelves

Store Area No. 2 Two (2) warehouse cupboard Two (2) storage shelves

Personnel workplace module

Dimensions

External Width (Internal Width) 2438 mm (2114 mm)

External Height (Internal Height) 2591 mm (2303 mm)

External Length (Internal Length ) 6058 mm (5734 mm)

Environmental Specs

155 kg/m² (for Kyiv region) 179 kg/m² (for other regions)

Color Military Solid Green Base-Plate(chassis) Load Capacity

600 kg/m² Calculated in accordance with

DBN

co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Base-Plate(chassis) Impact Load Capacity Up to 40 kg/cm²

Technical Specs

Frame 2-3mm steel beams Insulation 100mm polystyrene foam plates (16-24kg m3)

Electrical wiring

Biphasic, four-conductor, 208/120 V.

Wiring will be flush installed on the ceiling, surface installed and concealed within metallic cable ducts on the wall.

Electrical installation shall meet Colombian Standards (RETIE / NEC), 2 phase, 208/120 V-60Hz. 1ea. electrical panel with earth leakage current breaker and thermic-magnetic circuit breakers will be installed.

Internal Lighting

Ceiling LED lighting fixtures RETILAP compliant.

Lighting levels shall meet RETILAP, 500 lux (avg.) at office and classroom areas, 150lux (min) at other areas. Round type LED lighting fixtures for wet locations will be installed at toilet-shower areas. 1ea. weatherproof lighting fixture will be mounted above each external door outside. 1ea. emergency lighting fixture will be mounted above each external door inside.

Light Control Key switches (110cm above bottom)

Electrical receptacles

US standard w/ protective grounding At each area, adequate number of US type (NEMA-ANSI Standard) electrical receptacles will be installed. A separate electrical receptacle (or circuit) will be provided for split air conditioners/lighting.

Roof Covering Insulation 5cm of EPS (16kg m3)

Piping

Polypropylene fresh water piping (within the building area).

PVC wastewater piping (within the building area).

Surface installed

Roofing Rainwater gutters and downpipe 100mm of glass wool or mineral wool

4.5. Observation Tower

A requirement exists for the delivery and installation of a prefabricated steel observation tower. The tower will be used to view fixed wing aviation flights in an airfield environment and should have the capacity to safely provide four (4) personnel at its top platform as well as an estimated 400lbs of antenna equipment that may be required to be fixed to portions of the support structure or placed on the top platform.

4.4.1 Height: The tower shall be thirty feet in height.

Flooring 2-3mm PVC floor covering Painting Primary + Final Coat

Grounding 2.4m length copper clad rods and 70mm2(min.) grounding conductor.

Air Conditioning Installation of GFE (Indoor and Outdoor Unit).

Windows Type

PVC framed 5 chamber dual pane glass Inward opening Hopper type window

Transparency Clear glass Size 900 x 1200 mm (3 pcs.)

Doors Entrance Door

Hinged Type Two Hinged Door Type Metal door with rain cover Door Size (int.) 800 x 2000 mm

Equipment

Entrance Area

Circuit Board Fire Extinguisher (2 Units) Hangers Water cooler Drawer

Working Area No. 1 Four (4) x cabinets Two (2) x warehouse cupboard Filing cabinet (4-drawer)

Working Area No. 2

Four (4) x office tables four (4) x drawer four (4) x chairs Four (4) x PC workstation co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

4.4.2 Accessibility: The tower shall be accessible via a ladder with anti-skid steps and backwards fall protection.

4.4.3 Observation platform: up to four people with estimated 400lbs of equipment. The platform will be open air with no roof but should have guard rails installed to provide fall protection.

4.4.4 Anchorage: The tower is required to be anchored to the ground in accordance with OSHA or aviation safety standards.

5. Contractor Furnished Items and Responsibilities

5.1. Warranty: The contractor shall guarantee all works and equipment will be provided for a period of 2 years after installation under normal use and conditions. Instructions on how to execute a warrant call shall be provided to the End User in both English and Spanish.

5.2. Local Engineering Compliance: The contractor shall comply will all locally building standards when performing the installation of equipment. This includes but is no limited to:

• Fire protections and life safety requirements

• Electrical codes

• Ventilation and Mechanical Codes

• Criteria for the prevention of mold

5.3. Translation/Interpretation: The contractor shall bear any responsibility for communication or documentation within Colombia. INL is not responsible for facilitating any translation or interpretation within Colombia. The contractor is required to provide an English-speaking point of contact for the entirety of the project.

6. Contractor Deliverables

Deliverable Name SoW Reference

Due Date

Contractor Progress Report 6.1 20 Days after award then weekly until completing installation.

Quality Control Plan 6.2 30 Days after award

Warranty Plan 6.3 10 Days prior to shipping

OEM Use and Maintenance Manuals

6.4 10 Days prior to delivery

Quality Inspection Sheets 6.5 30 Days prior to acceptance

Master Schedule 6.6 20 Days after award

Modular Camp Design Drawings 6.7 Draft design drawings with proposal Final design drawings NLT 15 Days after receipt of NTP.

Contractor Site Walkthrough and Assessment

6.8 NLT 10 Days prior to delivery

Technical Supervisor 6.9 Identified NLT 30 days after award

Commercial Invoice 6.10 NLT 15 days prior to shipment

Shipping Weights and Dimensions 6.11 NLT 15 days prior to shipment

Shipping and receiving freight forwarder Point of Contact (POC)

6.12 NLT 15 days prior to shipment

Equipment Maintenance and Training Plan

6.13 NLT 15 days prior to shipment

Electrical Load Requirements 6.14 7 Days after award

Inventory Listing 6.15 10 Days prior to acceptance

*Electronic copies of all documentation will be submitted to the contract manager Roberto Rosales (RosalesRC@state.gov or alternate POC.

**The contract manager or alternate retains the right to reject reports for insufficient information or documentation, both written and graphic.

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SBU - CONTRACTING AND ACQUISITIONS

6.1. Contractor Progress Report

The contractor shall provide a report at a schedule indicated in the deliverables table, summarizing all tasks performed and any issues encountered. The report shall contain a schedule, status of all project materials, accomplishments, any potential or existing problems, and any lessons learned.

6.2. Quality Control Plan

The contractor shall provide a draft/sample Quality Control Plan (QCP) with their submission to INL. The final delivery plan is required as indicated in the above table. The QCP will contain the following:

6.2.1. Quality Control (QC) Execution: The plan will discuss specifically how the subcontractor shall execute its QC responsibilities with respect to this SoW. The QCP shall indicate a clearly defined QC process, key performance indicators, QC schedules, and QC personnel to be used during fabrication and installation of the modular camp. The plan shall address how issues identified during the QC process will be corrected and indicate the managers who will provide oversight of the QC process.

6.2.2. Reporting: The contractor shall provide a report which specifies the QC activities conducted during the reporting period. Information shall address WHO conducted QC, WHEN the QC was executed, HOW the QC was executed and WHAT findings or corrective actions were taken.

6.2.3. Invoicing and QC Review: The contractors invoicing shall be tied to the submission of adequate QC reports and addressing of all major issues prior to disbursement of payment.

6.3. Warranty Plan: The contractor shall provide a Warranty Plan for all goods and services provided on this effort. All warranties shall be provided not to INL but to the End User the CNP. A sufficient warranty plan will clearly address the following:

• All OEM items provided will be provided with warranties, passed through to the end user.

• Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to INL or the End User.

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SBU - CONTRACTING AND ACQUISITIONS

• Any utilization of commercially available OEM warranties associated with equipment shall be the responsibility of the End User upon receipt.

• All warranty plans shall be in English and Spanish.

o Warranty plans shall at a minimum contain:

OEM POC’s List of items by OEM part numbers, registration/serial numbers, and their warranty terms (i.e. length of warranty, start date, type (limited, extended, standard)

Instructions for product registration with each OEM Requirements to keep the warranty valid How to execute a warrant call

6.4. OEM Use and Maintenance Manuals

The contractor shall provide OEM use and maintenance manuals for equipment. Manuals shall be delivered in Spanish.

6.5. Quality Inspection Sheets

The contractor shall provide all specifications in English for all OEM and contractor unique items for review by INL prior to delivery.

6.6. Master Schedule

The contractor shall provide a master schedule for approval by INL with milestone events, payment dates, and anticipated timeline from manufacture to delivery NLT 20 days after award.

6.7. Design Drawings:

The contractor shall provide a diagram sketch or design drawing of high quality to demonstrate its intended layout for the planned modular camp. The drawing shall include all structural attributes relevant to the modular camp. See sample drawing below.

6.8. Contractor Site Walkthrough and Assessment

Prior to installation the contractor’s intended Technical Supervisor shall conduct a site assessment. This task will identify any potential issues with implementing the planned execution of the project. Upon completion of the walk through the contractor will have two calendar days to submit a written assessment of the walkthrough.

6.9. Technical Supervisor

The contractor shall provide the resume and contact details for its intended technical supervisor for the project. The technical supervisor as a minimum will oversee the installation of all equipment at site and conduct QC during assembly.

6.10. Commercial Invoice

The contractor shall provide a commercial invoice for the purposes of freight forwarding and customs clearance in Colombia. The commercial invoice must state at minimum the following data points:

• Declared value in USD

Figure 3 Sample Design.

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SBU - CONTRACTING AND ACQUISITIONS

• Name, Address, and contact information for Sender / Consignee / Recipient

• Invoice number, Date of Invoice

• Quantity, Origin, Description, Weight (Total Net/Gross), Unit, Price, and Total

Price of each line item.

• Number of Boxes, pallets, or other unit of shipment pieces.

• Harmonized Tariff Code.

• Freight Charges and Freight Carrier

6.11. Shipping Weights and Dimensions

The contractor shall provide weights and dimensions of all physical items to be delivered in this contract. This information will be provided in a separate document indicating the length, height, width, and weight of each piece of the shipment.

6.12. Shipping and receiving freight forwarder Point of Contact (POC) The contractor must provide an English-speaking point of contact for INL’s freight forwarding company. This contact will work with INL to coordinate final delivery and obtain diplomatic clearance for the cargo.

6.13. Equipment Training and Maintenance Plan

The contractor shall develop and after delivery, implement a training and maintenance plan for proper regular upkeep of all proposed non-consumable items. The contractor is also responsible for conducting necessary training on how to operate any installed equipment to the intended operators as indicated by the End User or INL.

6.14. Electrical Load Requirements

The contractor shall, in the first week after the award, provide a document outlining the power requirements for the proposed equipment so that INL can confirm the existing power infrastructure meets your requirements. The contractor will ensure that all items delivered in the contract will have the necessary infrastructure to support the electrical load of each container to its intended purpose.

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SBU - CONTRACTING AND ACQUISITIONS

6.15. Inventory listings

The contractor shall provide an inventory listing of all items to be delivered on the contract, 7 days prior to shipping per the sample below.

No. Description of Main Components and Auxiliary Quantity Price Per Item

(USD)

Total Price