PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

United States Army Medical Department Center and School (AMEDDC&S)

United States Army Health Readiness Center of Excellence (HRCoE)

Document Destruction Service

1. GENERAL:

The United States Army Medical Department Center and School (AMEDDC&S), United States Army Health Readiness Center of Excellence (HRCOE), requires document destruction services.

Building 2791 serves as the location of administrative headquarters for two training battalions.

Building 2840 serves as the administrative headquarters for AMEDDC&S HRCoE command.

Building 2841 serves as the academic instructional facility. Building 4011 is the location of a subordinate directorate with responsibility for doctrine and capabilities development. Building 4196 serves as the location for the AMEDDC&S HRCoE Rehearsal of Concepts (ROC) Drill Facility. AMEDDC&S HRCoE requires the capability to destroy bulk information that is sensitive and controlled, but unclassified; that must be disposed of in accordance with regulatory requirements for Personally Identifiable Information (PII), Personal Health Information (PHI), and organizational operations and functions information.

1.1. BACKGROUND.

The mission of AMEDDC&S HRCoE is to envision, design, train, educate, and inspire the world’s premier military medical force to enable readiness and strengthen America’s Army. The execution of the AMEDDC&S HRCoE mission generates information and residual data that is not appropriate for standard trash or recycling containers. In accordance with Operations Security (OPSEC) requirements and other regulatory directives for the handling of PII, PHI, and sensitive operational information, this information must be disposed of in a manner that safeguards operational data and does not compromise the integrity of the training nor the personal information of individuals being trained or receiving service. The document destruction must be executed in a manner that maintains a chain of custody for the information, visual confirmation the information has been destroyed, and a printed or written record of destruction.

The use of these destruction measures will ensure acceptable safeguards are in place and regulatory standards are maintained for the protection of PII, PHI, and all operational information.

The purpose of this PWS is to identify requirements needed to meet the desired document destruction capability.

1.2. OBJECTIVES.

The AMEDDC&S HRCOE requires document destruction services that meet the regulatory standard for the destruction of sensitive information and the protection of personally identifiable information (PII) and personal health information (PHI). In order to maintain positive control of the documents, destruction must be accomplished on site for visual validation with a written/printed record of destruction. The objective is to award a single firm fixed price (FFP) commercial service contract award, with three (3) option years, to perform the services as described. The FFP contract has been determined to be the method to meet this requirement as the organization does not possess the personnel nor the equipment necessary to execute this requirement.

1.3. PERSONNEL

1.3.1. The Contractor shall provide experienced personnel to perform the required services.

The Government and the Contractor understand and agree that the services to be delivered are non-personal services and both parties recognize and agree that no employer-employee or master servant relationships exist between the Government and the Contractor and/or between the Government and the Contractor’s employees.

1.3.2. Contractor personnel shall conform to standards of conduct and a code of ethics, which are consistent with those applicable to Government employees as provided by the Joint Ethics Regulation 5500.7.R. Contractor personnel shall present a neat, professional appearance and be easily identifiable. This shall be accomplished by the wearing of distinctive clothing bearing the company name or by wearing appropriate badges that contain the company name and employee’s name.

1.3.3. The Contractor shall comply with all applicable laws, rules and regulations, including but not limited to those included in Section 6 of this PWS.

1.3.4. Contractor personnel will obtain the required installation access credentials for access to Joint Base San Antonio (JBSA) - Fort Sam Houston during the performance of required work.

The issued access credential will only be used for the intended purposes and will be relinquished immediately following completion of the required services. Contractor personnel will not require issuance of a Common Access Card for the purpose of computer access in conjunction with this PWS.

1.3.5. Background Checks. All DOD Contractor employees, if applicable, must submit a Position of Trust background investigation (SF85P) to the Installation Security Office. A favorable SF85P is required before gaining access to a US Government Local Area Network (LAN). Each contract company Facility Security Officer (FSO) must setup a profile in the Joint

Personnel Adjudicative System (JPAS) for each Contractor employee within 5 working days of employment. The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

1.3.6. The Contractor shall ensure employees have all required professional certifications/licenses (current and valid) for each applicable core component and functional category of the equipment being operated. Assigned employee will be fully capable of performing the required service.

1.3.7. The Contractor shall perform all work in accordance with the quote provided. The vendor/contractor is required to provide all labor and system functions management necessary to ensure the work is performed in a manner that conforms to all local, state, and federal regulations.

1.4. PERIOD OF PERFORMANCE:

The Period of Performance (POP) will be for one (1) year from the date of contract award with three (3) option years.

1.5. GENERAL INFORMATION:

1.5.1. Contract Work Location: Work performed in accordance with this PWS shall be at JBSA Fort Sam Houston, TX

1.5.2. Security and Safety

1.5.2.1. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.2.2. The Contractor shall not disclose or disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions.

1.5.2.3. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The contractor shall not disclose and will safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products that are obtained or generated in the performance of this contract. This includes dissemination of protocols and papers not generally available through the public literature.

1.5.2.4. The Contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).

1.5.2.5. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the COR and the Contracting Officer (KO).

1.5.2.6. The Contractor shall only conduct business with designated government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the government, in writing, and updated as necessary throughout the contract period.

1.5.2.7. Installation Passes. The COR, if applicable, will coordinate the issue of required installation passes to contractor personnel. Contract personnel shall wear a badge that clearly identifies them as a contract employee. The badge will contain a personal picture, name of employee, and contractor's name. Badges shall be worn on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

1.5.2.8. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

1.6. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT.

The work is primarily performed outdoors involving normal day-to-day risks and discomforts associated with the transport and destruction of paper goods. The contractor shall be responsible for ensuring that their employees are familiar with and follow normal safety precautions typical in the work environment. Occasionally, contractor employees will be subject to moderate discomforts such as cold or hot weather conditions.

1.7. TRAVEL.

1.7.1. Local Vicinity. Travel within the local vicinity is required. Reimbursements for local travel are not authorized, nor are use of a government vehicle.

1.7.2. Distance Travel. Travel outside the local vicinity is not required.

1.8. QUALITY CONTROL/QUALITY ASSURANCE:

1.8.1. Quality Control:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The QCP shall initially identify potential problem areas and evolve over the life of the contract to incorporate identified problem areas based upon experience to develop an optimal QCP. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s quality control program is the means by which the contractor ensures himself that that their work complies with the requirement of the contract. The plan shall include an inspection system covering all the performance evaluation attributes. It must specify the areas to be inspected on a scheduled and unscheduled basis, how often inspections shall be accomplished, and the title of the individual(s) who shall perform the inspection. The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. On site records of all inspections conducted by the Contractor and necessary corrective action taken shall be made available to the Government during the term of the contract. The Contractor shall update the QCP as required and provide copies to the KO and

COR.

The Quality Control Plan shall be delivered to the COR for delivery to the KO within 30 days of contract award. In the event revisions are required the Contractor shall return the revised QCP within five (5) working days of receipt of notification to revise. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.8.2. Quality Assurance:

The Government will monitor the Contractor’s performance under this contract. The Government has the right to perform inspections and performance evaluation at any time.

If any aspect of the performance is not in conformance with the requirements of the contract, the KO and COR will have the right to issue to the Contractor a Contract Discrepancy Report (CDR). The Contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the COR within five workdays after receipt of the CDR. The Contractor shall maintain copies of all inspection and evaluation reports.

1.9. HOURS AND DAYS OF OPERATION: Services shall be performed between the hours of 8:00 a.m. to 4:30 p.m. Monday through Friday, not to exceed 40 hrs/week, excluding federal holidays. List of recognized Federal Government holidays are as follow:

New Years Day Labor Day Dr. Martin Luther King’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.9.1. During training holidays for active duty personnel, civilians are encouraged to use annual leave. If not on leave, civilian employees must report to work. The same applies to contract employees. During training or excused absences, contract employees may use personal time off in accordance with the contractor’s personnel policy, or report to work, which is not applicable to the requirements of this contract.

1.9.2. In the event of unplanned facility closure due to natural disaster, military emergency, severe weather, or facility-related problem that prevents the contractor’s personnel from performing under this contract, the contractor shall follow the same departure and reporting directions given to government personnel. The contractor shall not submit an invoice or otherwise seek additional payment from the Government for any expenses incurred by the contractor as a result of any such unplanned closure. The contractor will only be paid for actual services provided.

1.10. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The

Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.12. KEY PERSONNEL: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the execution of the requirements of this contract.

The contract manager or alternate shall be available between the hours of 0800 – 1700.

1.13. IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14. DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15. ORGANIZATIONAL CONFLICT OF INTEREST: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.16. OTHER DIRECT COSTS: Not applicable.

Part 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS. (List pertinent Acronyms used in the PWS and the definition.)

2.1. DEFINITIONS:

2.1.1. Contractor. The term as used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized, written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a subcontract and assumes some of the obligations of the primary Contractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services.

2.1.13. Work Week. Is defined as Monday through Sunday (dependent on workload and mobilization requirements).

2.2. ACRONYMS: List all acronyms used in the PWS and what they represent.

ACOR Alternate Contracting Officer's Representative AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer (the only person that can obligate the government and approve modifications to the contract) MEDCOM U.S. Army Medical Command MTF Medical Treatment Facility OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OTSG Office of The Surgeon General, U.S. Army PHI Personal Health Information PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: All GFE shall be utilized in strict performance of task related duties and the Contractor shall maintain policies that prohibit fraud and abuse.

3.1. The Government will provide the vendor with all of the relevant data required to accomplish development of specific requirements and objectives described in PWS.

3.2. The Government will provide all supplies, equipment, and facilities required to perform work under this contract.

3.3. The Government shall provide the Contractor authority to access all information required to perform the required duties.

3.4. The Government will provide access to areas required to perform the required duties. The COR will provide coordination assistance to assist the contractor in accessing required facilities/areas.

3.5. The Government will provide access to areas required to properly safeguard equipment provided by the contractor in support of the required services.

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

The Contractor shall furnish all tools and equipment required to perform work under this contract. It is the Contractor’s responsibility to provide the appropriate personnel with the skills and subject matter expertise corresponding to the level of effort required to ensure all tasks outlined in this PWS will be completed successfully and within the period of performance.

4.1. Contractor Qualifications. An outline of qualifications for the Contractor staff is given below:

4.1.1. Contractor shall provide 3 government references for similar services within the past 3 years. Contractor shall have on its staff trained personnel who will supervise the use of mobile destruction equipment and any associated systems.

4.2. Materials.

4.2.1. The Contractor shall furnish the materials necessary to meet the requirements for the provision of services established under the terms of this contract.

4.3. Equipment.

4.3.1. The Contractor shall provide equipment and instrumentation necessary to properly and successfully complete the requirements of the Performance Work Statement.

4.3.2. All damaged and/or non-functional equipment, replaced by the contractor, is the property of the contractor, and will be returned to the contractor for the appropriate disposition. This only applies to equipment that has been provided by the contractor to support the requirements of the contracted service.

Part 5

SPECIFIC TASKS

5. SPECIFIC TASKS. On-Site Document Destruction

5.1. The contractor shall provide mission critical on-site document destruction services at the designated AMEDDC&S HRCoE facilities. The designated facilities are Buildings 2791, 2840, 2841, 4011, and 4196.

5.2. The contractor shall provide containers suitable for the collection of documents deemed as sensitive information such as personally identifiable information (PII), personal health information (PHI), and any other organization operational information. The containers will be in two sizes; one size suitable for an office setting (small accumulation cabinet/console) and a size suitable for a warehouse setting (large accumulation mobile bin). The containers will be lockable and the keys and/or combination to the containers will be provided.

5.2.1. The contractor shall provide the lockable containers, by type, with initial delivery to a predetermined location in each designated buildings as follows: Building 2791, two (2) mobile bins for large accumulation; Building 2840, twenty-two (22) cabinets/consoles and six (6) mobile bins; Building 2841, fifteen (15) cabinets/consoles and two (2) mobile bins; Building 4011, thirteen (13) cabinets/consoles; and Building 4196, one (1) mobile bin. The initial total container requirement is fifty (50) cabinets/consoles and ten (10) mobile bins. The contractor shall provide the capability to add and/or remove containers upon request.

5.2.2. The contractor shall provide personnel responsible for the removal of the material from the document destruction containers at their predetermined location and transport the material to an exterior location where the document destruction vehicle has been pre-positioned. The contractor personnel will ensure all material is secure and positive accountability maintained throughout the document destruction process. The contractor shall provide removal of destructed material off-site.

5.2.3. The contractor shall provide document destruction that reduces the material to a minimum of 5/8” or less cross cut. The contractor shall provide a Certificate of Destruction upon completion of each destruction service.

5.3. The contractor shall provide on-site document destruction at a recurring frequency of every eight (8) weeks. The contractor shall provide the capability to coordinate “out of cycle” purges (destruction) of material.

5.4. The contractor shall perform all manufacturer's recommended periodic visual checks of all document destruction containers to ensure the integrity of the container has been maintained. In cases where the integrity of the container has been compromised, the contractor will provide a replacement container of the same size as warranted by the location of the container.

5.5. DELIVARABLES:

5.5.1. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

5.5.2. Quality Control Plan (QCP): A QCP will be required within 5 days from issue of notice to proceed.

Part 6

APPLICABLE REGULATIONS AND MANUALS

6. APPLICABLE REGULATIONS AND MANUALS: (Current Editions)

REG # DATE PUBLICATION TITLE

DOD Manual 5200.01, Volume 4

24 Feb 12 DOD Information Security Program: Controlled Unclassified Information (CUI)

AR 380-5 29 Sep 00 Information Security

AFI 31-401 23 Jan 08 Information Security Program Management

FM 3-19.30 8 Jan 01 Physical Security

Part 7

PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

METHODS OF

MEASUREMENT

PERFORMANCE

METRICS

TASC 1.2. Provide on-site document destruction services at designated

AMEDDC&S

HRCoE facilities.

Maintain 100% on-site destruction of information documents categorized as sensitive information, i.e., personally identifiable information; personal health information, and all other organization operations and functions information.

On-site destruction of materials results in residue 5/8” or less cross-cut.

Document destruction is accomplished on-site in a timely manner with residue meeting the size specified with the removal of destroyed material.

Part 8

ATTACHMENTS/TECHNICAL EXHIBIT LIST

8. ATTACHMENT/TECHNICAL EXHIBIT LIST:

8.1. None

Part 9

ESTIMATED WORKLOAD DATA

(This section lists the historical workload data, i.e., the hours previously performed under the PWS labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical data can be provided in other formats, i.e., the volume of task orders issued over a five year period, the number of users by locations requiring Information Technology Support, etc,.)

9. Estimated Workload Data: No historical data is available as these services are required and procured on a one-time, case-by-case basis.

Part 10

SRCC-W WAWF ELECTRONIC INVOICING INSTRUCTIONS

10. SRCC-W WAWF Electronic Invoicing Instructions (Sep 06)

Contractor shall submit payment request using the following method(s) as mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office.

____X___ Wide Area Workflow (WAWF) (see instructions below)

________ Other (please specify)_____________________________

DFAS POC and Phone: Customer Service @ 1-800-553-0527__________

WAWF is the preferred method to electronically process vendor request for payment.

This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractors using WAWF shall (i) register to use WAWF-RA at https://wawf.eb.mil and (ii) ensure an electronic business point of contract (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order.

WAWF Instructions

Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS)—Rome, 325 Brooks Road, ATTN: ROVP, Rome, NY 13441-4527 at 1-800-553-0527 or faxed to 1-877-575-3332 (ATTN: Vendor Pay – Rome). Please have your purchase order/contract number ready when calling about payments.

You can easily access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire about the status of your payment.

The following codes and information will be required to assure successful flow of WAWF documents.

TYPE OF DOCUMENT

_________ Construction Invoice (Contractor Only)

___X____ Invoice as 2-in-1

CAGE CODE:

ISSUE BY DODAAC: W9124J

ADMIN BY DODAAC: W9124J

INSPECT BY DODAAC: W45MW2

ACCEPT BY DODAAC: W45MW2

SHIP TO DODAAC: W45MW2

PAYMENT OFFICE FISCAL STATION CODE: HQ0302

E-MAIL POINTS OF CONTACT LISTING: (Ensure all e-mail addresses listed below are included with the contractor’s WAWF invoice to ensure timely receipt and processing.)

INSPECTOR: douglas.l.malachi.civ@mail.mil

ACCEPTOR: douglas.l.malachi.civ@mail.mil

RECEIVING OFFICE POC: carlton.r.hinnant.civ@mail.mil

CONTRACT SPECIALIST:

CONTRACTING OFFICER:

ADDITIONAL CONTACT:

Telephone Point of Contact: Mr. Carlton R. Hinnant at WK (210) 221-8200, Cell (210) 771- 0667.