PR 6877 SSJ for E-Control_Redacted.pdf

Rev. 5/14/19

D. Justification:

1. The justif ication for this non-competitive action is:

In accordance with FAR 13.106-1(b)(1), “only one source [is] reasonably available” which states that, “For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). (ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand- name.”

Urgency

Exclusive licensing agreements/Proprietary data

Brand name required

Industrial mobilization

Other (e.g., compatibility, space issues, continuity, compatibility, etc.)

In accordance with FAR 8.405-6 “Limiting Sources” which states that, “the only circumstances that may justify the action are – (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-sources procedures.”

Urgency

Only One Source

Logical Follow Up

Brand name required

2. Other facts supporting sole source procurement:

a. What can this product/service do that other products/services cannot do?

E-Control Systems hardware for wireless temperature monitoring is already being used in the Division of Vector-Borne Diseases (DVBD) at the Fort Collins, Colorado campus. The Rickettsial Zoonoses Branch (RZB) is part of DVBD but is located on the Roybal campus in Atlanta. It is imperative to have the same hardware installed in all of the labs across the division as part of the division’s quality management program. E-Control Systems, Inc.is the only vendor that has the exact product to meet standardization goals. Calibration is performed, and to meet standardization goals, the equipment being calibrated must be the same.

b. What other products/services were considered and why did they not meet the need?

Other companies were not considered because they would not match the existing equipment being used in DVBD Fort Collins and therefore standardization, necessary for quality management, would not be attainable.