PR 404338 - RFP.pdf
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- Attached to
- Datacenter immersion cooling cart, ni DAQ
- Solicitation number
- RFP404338
- Issued by
-
Department of Energy
About this file
This is a Request for Proposal (RFP) from Oak Ridge National Laboratory (ORNL) for a datacenter immersion cooling cart with a national instruments (ni) data acquisition (DAQ) system. The solicitation (RFP404338) seeks a Firm Fixed Price subcontract for electrical equipment manufacturing, with proposals due by 9/16/2025 at 3:00 PM EST and a 120-day offer validity period. The procurement is not a small business set-aside and falls under NAICS Code 335999, targeting companies with up to 600 employees. Potential offerors must submit a quote with a proposed delivery schedule, completed representations and certifications, and any exceptions to the terms and conditions. The award will be made to the lowest-priced, technically acceptable proposal, with the period of performance yet to be determined. Interested vendors must submit questions by 9/12/25 and complete proposals via email to the ORNL Procurement Representative, Jared Rash.
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RFP404338 - Datacenter immersion cooling cart, ni DAQ
EMAIL SUBJECT LINE: Request for Proposal: RFP404338 - Datacenter immersion cooling cart, ni DAQ
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 404338
Offers Due By: 9/16/2025 at 3:00PM EST
Offer Validity Period: 120 days
NAICS Code: 335999 – All Other Miscellaneous Electrical Equipment and Component Manufacturing – 600 Employees
Subcontract Type Anticipated: Firm Fixed Price
Small Business Set-Aside: No
Description of Supplies/Services Sought: Datacenter immersion cooling cart, ni DAQ
Anticipated Subcontract Period of Performance: To Be Determined
ORNL Procurement Representative: Jared Rash (rashjp@ornl.gov)
Summary of Work/Description of Items:
See Attachment C
Please provide the following documents in response to this proposal:
▪ Quote: A firm fixed price quote with your proposed delivery schedule.
▪ Representations & Certifications: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 02/10/2025)
▪ Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No.
Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms & Conditions - Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold - BSD-CS-2154 (06/06/2025)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 05/ 28/2025)
Attachment C Bill of Materials RFP406897 - Bill of Materials
Attachment E Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 02/10/2025)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Important Dates:
▪ Questions: Questions are due on 9/12/25 by 3:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
RFP404338 - Datacenter immersion cooling cart, ni DAQ
▪ Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 3:00
PM EST on 9/16/25.
Thank you, Jared Rash Procurement Officer – Business Services Directorate UT Battelle LLC – Oak Ridge National Lab 865-341-3159
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: rashjp@ornl.gov
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