PR-24-002441_SOW_Lighting Controls Programming Service 07092024 POST.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

Lighting Controls Programming Service

For the

CJIS Division

Statement of Work

07/02/2024

STATEMENT OF WORK

1 Scope

This is a contract to provide on-site services for the Acuity Brands Lighting nLight and Fresco lighting control systems installed on the CJIS Division Campus. There will be four (4) trips for a 1-day (8 hour) on-site service visits per year.

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

There will be four (4) trips for a 1-day (8 hour) on-site service visits per year. This contract for the Acuity Brands Lighting nLight and Fresco lighting control systems installed on the CJIS Division Campus. The required on-site services include typical maintaining of lighting control systems, but not limited to:

* diagnostics,

* training,

* configuration changes,

* software/firmware updates

* best practice design assistance

There shall be a proximity requirement of 250-mileage radius of the FBI CJIS Campus in Clarksburg, WV. This contract shall provide the ability to buy replacement parts for repair as needed.

The objective is to create a contract vehicle that will give the ability to have on-site programming and/or emergency services that can be scheduled as needed to assist with both new lighting controls installations and aid in maintaining the existing lighting controls systems. As the lighting control systems evolve (expand), this contract shall provide the ability to increase the number of service days (based on the equipment installed or to be installed on-site).

1.2 Background

The FBI CJIS Campus has Acuity Brands Lighting controls installed within a few of its buildings.

These products installed include both nLight lighting control devices and Fresco lighting control devices. There are four networked nLight Eclypses and several standalone nLight lighting control devices and/or panels installed on the campus. Two of the Eclypses have nLight enabled technology which assigns an address to each programmable device. This allows each light fixtures on the network to be dimmed individually and other programming features. The ability

STATEMENT OF WORK GUIDE AND TEMPLATE

to dim lighting individually assists with reasonable accommodations for individuals with lighting sensitives and provides flexibility to meet the end users needs for different spaces. A Fresco lighting control system consisting of a Fresco touchscreen and Fresco wall stations is installed in a large room that has partitions installed to break this large room up into four individual rooms or another combinations possible due to the partitions.

The FBI Facilities Management Unit (FMU) plans to continue installing Acuity Brands Lighting nLight lighting controls within Building 3 and Building 5 as spaces are renovated under management’s direction. As the lighting control system continues to grow throughout these buildings assistance will be needed to keep all the devices software/firmware up to date.

Programming guidance from an Acuity factory trained technician shall be essential as new requirements and needs are brought to FMU’s attention. Continual on-the-job training will be needed for new and existing employees to maximize the lighting control capabilities, expand FMU’s knowledge, and ensure energy savings for the Government.

2 Applicable Documents

Not Applicable.

3 Requirements

This contract shall be submitted as a base year with four (4) option years for a hybrid contract of firm fixed price, fixed price level of effort, and cost reimbursable contract beginning in Fiscal Year

(FY) 2024.

The objective is to create a contract vehicle that will give the ability to have quarterly on-site programming services that also can be scheduled as needed to assist with both new lighting controls installations and aid in maintaining the existing lighting controls systems. As the lighting control systems on the CJIS Campus continue to expand, this contract shall also provide the ability to increase the number of days of service as needed based on the equipment installed on-site.

The technicians shall be factory trained and certified to work on nLight and Fresco lighting controls systems by Acuity Brands Lighting. These technicians shall possess experience working on networked nLight enabled lighting control systems of similar size and scope.

This contract shall allow Government Personnel to obtain the support required for:

1. Installation Guidance

2. Troubleshooting

3. Programming and/or Programming Assistance (Start-Up Services, Modifications to Existing Programming, Configuration Changes, etc.)

4. Lighting Controls Commissioning Services

5. Software/Firmware Updates (as required by the manufacture and to keep a functional system)

a. Required Software/Firmware for Facilities Maintenance Staff to perform required updates as applicable.

6. On-the-job Training in question-and-answer format

All service visits to the CJIS Campus shall be scheduled and approved in advance with the Government.

4 Key Personnel

The offeror’s proposals shall provide documentation to show that the technicians that shall be working on the CJIS Division’s lighting control systems are factory trained and certified by

Acuity Brands Lighting. See also RFP Section F.2.1

5 Place of Performance

The primary place of performance will be at the FBI CJIS Campus, located at 1000 Custer Hollow

Road, Clarksburg, WV 26306.

6 Deliverables

Not Applicable.

7 Electronic Invoicing Requirements

See RFP Section G.4

8 Government Furnished Equipment or Information

Not Applicable.

9 Personnel Availability

The Contractor’s normal workday will typically be within the hours of 7:00 a.m. and 3:30 p.m. Monday through Friday, excluding all Government Holidays and any days of Government shutdown. Flexibility within the normal workday shall be coordinated with the COR. All visits will require coordination and scheduling approved by the Government.

10 Security Requirements

See RFP Section H.5

11 Government Representatives

The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting

Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

The COR for this contract is TBD.

11.2 Contracting Officer

This contract will be administered by:

Ms. Mckenzie Bucher, Contracting Officer, Facilities Acquisition Unit

12 Travel and Other Direct Costs

When required and authorized by the Contracting Officer, travel must be conducted in accordance with Federal Travel Regulations. Contractor personnel must receive authorization from the Government CO/COR before traveling. All travel must be pre-approved in writing and conducted in accordance with Federal Travel Regulations established by the General Services Administration. Local travel will not be reimbursed. Local travel is defined within 50 miles of assigned duty station at the request of the government. Travel to work and home does not constitute reimbursable travel. Airfare in excess of the lowest price airfare available must be substantiated by one of the exceptions listed in FAR 31.205-46(b). To facilitate approval, travelers shall include the criteria identified in FAR 31.205- 46(c) and identify the cost differences associated the travel request. CORs and program officials will still be able to approve coach class travel, but all business and first-class travel will require Procurement Section approval. This section should include number of travelers/ number of trips and destinations and purpose of travel.

Other Direct Costs (ODCs) are not automatic nor authorized without prior COR approval. Prior to purchasing any ODCs, approval must be obtained by the Contracting Officer’s Representative (COR) and/or Contracting Officer (CO).