PPOHA 2022 Preapplication Webinar PowerPoint Revised PDF 06302022.pdf

PROMOTING POSTBACCALAUREATE

OPPORTUNITIES FOR HISPANIC

AMERICANS (PPOHA) PROGRAM

FY 2022 GRANT COMPETITION

DR. STACEY SLIJEPCEVIC, HSI DIVISION DIRECTOR

MARGARITA L. MELÉNDEZ, COMPETITION MANAGER

BEFORE WE BEGIN…

Note! The Notice Published in the Federal Register is your official guide for submitting an application.

AGENDA

Purpose of the Workshop

The FY 2022 Grant Competition

The Review Process

Overview of the PPOHA, Title V, Part B program

Eligibility

Planning your Project

Selection Criteria

Competition Priorities

Performance Measures

Applying via Grants.gov

Applicable Definitions and Acronyms

Frequently Asked Questions and Answers

Final Tips for Applicants 3

PURPOSE OF THE

WORKSHOP

To familiarize applicants with the PPOHA program and its requirements

To ensure applicants understand the application process

To familiarize applicants with Grants.gov system

To familiarize applicants with how the competition works

To ensure applicants are fully equipped with information needed to apply successfully

Presenter Notes Presentation Notes Comfortability

FY 2022 PPOHA Grant Competition

FY 2022

GRANT

COMPETITION

Notice Inviting Application published in Federal Register on June 13, 2022.

Applications deadline July 28, 2022, 11:59:59 PM EST.

Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on December 27, 2021 (86 FR 73264)

Institutions may submit and be awarded one (1) Individual Development Grant.

Estimated available funds: $5.9 million

Estimated number of awards: 10-

Maximum amount for a grant is $600,000 per year.

Performance period is 5 years.

Presenter Notes Presentation Notes Time changed from 4:30 to 11:59:59 EST.

You can still partner.

OTHER

COMPETITION

HIGHLIGHTS

1 Absolute Priority

2 CPPs- Respond to one, both, or none

1 Invitational Priority

Page limit and formatting recommended, not required

Notice of Intent to Apply

Presenter Notes

Rule changed 4 years ago

How The Review Process Works

APPLICATION

REVIEW

PROCESS

1. Applications are received in electronic format via Grants.gov.

2. Qualified Peer Reviewers are selected by the Program Office to evaluate and score grant applications.

3. Each Peer Reviewer receives comprehensive training.

4. Panels consisting of 3 non-Federal reviewers and a Panel Monitor are created.

5. Each reviewer is responsible for reading and evaluating up to 10 applications.

6. Reviewers read applications individually to assess quality of responses to Selection Criteria and priorities.

7. Panel discussions are conducted - Peer Reviewers rate and score applications. *Full consensus is not required.

8. Review will be held virtually this year.

9. After all scores and comments are finalized, the Program Office develops a “Rank Order Slate of New Awards.”

10. Notifications to Congress and to institutions are made.

Overview of the PPOHA Program

PURPOSE OF DHSI TITLE V, PART B

PROGRAM

To expand educational opportunities for, and improve the academic attainment of Hispanic students;

To expand and enhance the postbaccalaureate academic offerings, program quality, and institutional stability of the colleges and universities that educate the majority of Hispanic students.

Presenter Notes Presentation Notes Title V is a Federal Grant Program Administered by the U.S. Department of Education. It provides Institutional Aid to eligible Hispanic-Serving Institutions-those institutions that are educating the majority of Hispanic Students.

Title V Program began in 1999, with an appropriation of $28m. In FY 2012, HSI had an appropriation of $100M. In 2016 our appropriations increased to $107 million. Our last competition was in 2015.

Currently we have approximately 162 grants located in 13 states + Puerto Rico.

https://www2.ed.gov/programs/ppoha/index.html

APPLICABLES

STATUTE AND

REGULATIONS

1. Program Statute (Title V, Part of B of the HEA of 1965, as amended – 20 USC 1102-1102c)

2. EDGAR- 34 CFR Parts 74, 75, 77, 79, 82, 84, 86, 97, 98, and 99

3. EDGAR- 34 CFR Part 606

4. The OMB Guidelines to Agencies on Government-wide Debarment and Suspension- 2CFR 180, as adopted and amended in 2 CFR part

5. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR part 200, as adopted and amended in 2 CFR part 3474

Authorized Activities (1)Purchase, rental, or lease of scientific or laboratory equipment for educational purposes, including instructional and research purposes.

(2)Construction, maintenance, renovation, and improvement of classrooms, libraries, laboratories, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services.

(3)Purchase of library books, periodicals, technical and other scientific journals, microfilm, microfiche, and other educational materials, including telecommunications program materials.

(4)Support for low-income postbaccalaureate students including outreach, academic support services, mentoring, scholarships, fellowships, and other financial assistance to permit the enrollment of such students in postbaccalaureate certificate and postbaccalaureate degree granting programs.

(5)Support of faculty exchanges, faculty development, faculty research, curriculum development, and academic instruction.

(6)Creating or improving facilities for Internet or other distance education technologies, including purchase or rental of telecommunications technology equipment or services.

(7)Collaboration with other institutions of higher education to expand postbaccalaureate certificate and postbaccalaureate degree offerings.

(8)Other activities proposed in the application submitted pursuant to section 1102c of this title that—(A)contribute to carrying out the purposes of this part; and

(B)are approved by the Secretary as part of the review and acceptance of such application.

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

https://www.law.cornell.edu/uscode/text/20/1102b https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=20-USC-733505853-1672252135&term_occur=999&term_src=title:20:chapter:28:subchapter:V:part:B:section:1102b https://www.law.cornell.edu/uscode/text/20/1102c https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=20-USC-1264422296-300208764&term_occur=999&term_src=title:20:chapter:28:subchapter:V:part:B:section:1102b

HIGHER EDUCATION ACT (HEA)

AMENDMENTS

The HEA of 2008 authorized additional activities to include:

Activities to improve student services, including innovative and customized instruction courses designed to help retain students.

Articulation agreements and student support programs designed to facilitate the transfer of students from 2-year to 4-year institutions.

Providing education, counseling services, or financial information designed to improve the financial and economic literacy of students or their families.

ENDOWMENT FUND

Office of Postsecondary Education

The Notice Published in the Federal Register is your official guide for submitting an application.

Use up

Use up to 20% of total 5-year Title V funds

Match

Match dollar-for-dollar with non-federal funds before you can draw down Title V fund

Invest

Invest both grant and matching funds for 20 years.

• Note: Up to ½ of the interest may be spent during the 20 years.

TITLE V,

PART B

FUNDS

CANNOT

BE USED TO

SUPPORT:

Activities inconsistent with applicable State higher education plans;

Religious worship;

Vocational programs and schools;

Non-degree/Non-credit courses;

Activities that are operational rather than developmental Any portion of salary for President, VP, Chancellor or equivalent officer who has college-wide administrative authority;

Costs of organized fundraisers;

Costs for student recruitment; and Costs of publications to promote the institution.

Title V Eligibility

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

HSI DEFINITION

HISPANIC-SERVING INSTITUTION. -- The term “Hispanic-Serving institution” means an institution of higher education that—

(A) is an eligible institution; and

(B) has an enrollment of undergraduate full-time equivalent students that is at least 25 percent Hispanic students

PPOHA-ELIGIBLE IHES

Must meet the definition of an HSI and

Must offer a postbaccalaureate degree or certificate program

1. Designation of Eligibility for Titles III & V

– Announced in Federal Register on Dec. 16, 2021;

– There was a link in Notice to confirm eligibility;

– Enrollment and fiscal data based on 2019-2020 year;

– Deadline for submission of applications and exemptions (waivers) was February 2022.

2. HSI Eligibility for Title V

– IPEDS final 2019-2020 school year data and IPEDS provisional data for 2020-2021 school year reviewed;

– Program Profile Form not required for PPOHA; however, applicants should include a copy of their eligibility letter in their application package (eligibility letter may be accessed via HEPIS system at https://hepis.ed.gov/)

THE ELIGIBILITY PROCESS

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

Presenter Notes Presentation Notes 2 Tiers of Eligibility Specific eligibility questions should be directed to Jason Cottrell.

https://hepis.ed.gov/

IF YOU MET THE HSI DEFINITION AND HAVE A

CURRENT GRANT UNDER ONE OR MORE OF

THESE TITLE III, PARTS A & B PROGRAMS, YOU

MAY NOT APPLY.

Strengthening Institutions Program (SIP)

Alaska Native and Native Hawaiian (ANNH)(84.031N and 84.031W)

American Indian Tribally Controlled Colleges and Universities (TCCU) (84.031T)

Asian American and Native American Pacific Islander-Serving Institutions Program (AANAPISI) (84.031L)

Native American Serving Non-Tribal Institutions Program (NASNTI) (84.031X)

Predominantly Black Institutions (PBI) (84.031P)

Strengthening Historically Black Colleges and Universities (HBCU) (84.031B)

Strengthening Historically Black Graduate Institutions Program (84.031B)

Tribally Controlled Colleges and Universities (84.031D)

IF YOU MET THE HSI DEFINITION AND HAVE A

CURRENT GRANT UNDER THESE PROGRAMS,

YOU MAY APPLY.

Title V, Part A, DHSI Title V, Part B, PPOHA Title III, Part F programs including:

HSI STEM, ANNH, NASNTI, and

AANAPISI

Title III, Part E, MSEIP Title VII, Part A programs

WHO’S ELIGIBLE TO APPLY?

Presenter Notes Presentation Notes A few things to remember:

You can’t concurrently have a Title III (Part A or B) and Title V grant (Part A).

You cannot have more than one individual Title V grant at any time. (Note that there used to be a two-year wait-out period from the expiration of an individual development grant, but that requirement was eliminated by the Higher Education Extension Act of 2006).

If you are the Lead in a current Cooperative Development Grant, it is ok for the institution to apply for another Cooperative Development Grant, either as the Lead or as a Partner.

Branch Campuses: A Branch Campus of an Institution may be eligible to apply, (in fact, many of oar current grantees are eligible branch campuses). The definition of an eligible Branch Campus is found in the Program Regulations, but suffice to say that for a Branch Campus to be eligible it must:

Be geographically apart from the main campus.

Be Independent of the main campus (Permanent and offer Courses for credit and programs leading to an associates or bachelors).

Is Autonomous (Own faculty and Administration & Own Budgetary and hiring authority.

Selection Criteria and Priorities

PLEASE

CONSIDER…

The order of the Selection Criteria as stated in the Notice Inviting Application (NIA) should determine the order of your application.

Respond to the Selection Criteria and each factor in the appropriate section.

Quality of the content is key.

Readability matters.

Eight (8) Selection Criteria:

Total Possible Score

a. Comprehensive Development Plan 25

b. Project Design 15

c. Activity Objectives 10

d. Implementation Strategy 20

e. Project Management Plan 10

f. Key Personnel 5

g. Evaluation Plan 10

h. Budget 5

Total possible points = 100 Competitive Preference Priority 1 10 Competitive Preference Priority 2 5 Invitational Priority 0

Total possible points for CPPs 15

TOTAL POSSIBLE SCORE =115

Office of Postsecondary Education

A. Quality of Comprehensive Development Plan (CDP) (Up to 25 points)

The Secretary evaluates each application for a development grant based on the extent to which--

• (1) The strengths, weaknesses, and significant problems of the institution's academic programs, institutional management, and fiscal stability are clearly and comprehensively analyzed and result from a process that involved major constituencies of the institution; (up to 5 points)

• (2) The goals for the institution's academic programs, institutional management, and fiscal stability are realistic and based on comprehensive analysis; (up to 5 points)

• (3) The objectives stated in the plan are measurable, related to institutional goals, and, if achieved, will contribute to the growth and self-sufficiency of the institution; and (up to 5 points)

• (4) The plan clearly and comprehensively describes the methods and resources the institution will use to institutionalize practice and improvements developed under the proposed project, including, in particular, how operational costs for personnel, maintenance, and upgrades of equipment will be paid with institutional resources. (up to 5 points)

• (5) The plan clearly and comprehensively describes the five-year plan to improve its services to Hispanic and other low-income students. (up to 5 points) 25

B. Quality of Project Design (Up to 15 points)

The Secretary considers the quality of the design of the proposed project. In determining the quality of the design of the proposed project, the Secretary considers the following:

• (1) The extent to which the proposed project demonstrates a rationale (as defined in this notice) (Up to 10 points);

• (2) The extent to which the proposed project is supported by promising evidence (as defined in this notice) (Up to 5 points).

PROMISING EVIDENCE STANDARD

To establish that their projects “demonstrate a rationale,” applicants must use a logic model (as defined in this notice) and identify research or evaluation findings suggesting that a key project component is likely to improve relevant outcome. To establish that their projects are supported by “promising evidence,” applicants should cite the supporting study or studies that meet the conditions in the definition of “promising evidence” and attach the study or studies as part of the application attachments. In addressing “promising evidence,” applicants are encouraged to align the direct student services proposed in the application to evidence-based practices identified in the selected studies.

Resources on creating a logic model are included in the NIA, posted on Grants.gov, and at https://ies.ed.gov/ncee/rel/products/resource/100677.

Office of Postsecondary Education

The Notice Published in the Federal Register is your official guide for submitting an application.

https://ies.ed.gov/ncee/rel/products/resource/100677

•C. Quality of activity objectives (Total:

Up to 10 points)

The extent to which the objectives for each activity are-- (1)Realistic and defined in terms of measurable results (Up to 5 points);

(2) Directly related to the problems to be solved and to the goals of the comprehensive development plan (Up to 5 points).

D. QUALITY OF IMPLEMENTATION

STRATEGY

(TOTAL: UP TO 20 POINTS)

The extent to which--

(1) The implementation strategy for each activity is comprehensive (Up to 10 points);

(2) The rationale for the implementation strategy for each activity is clearly described and is supported by the results of relevant studies or projects (Up to 5 points); and

(3) The timetable for each activity is realistic and likely to be attained (Up to 5 points).

E. Quality of Project Management Plan (Total: Up to 10 points)

The extent to which--

(1) Procedures for managing the project are likely to ensure efficient and effective project implementation (Up to 5 points);

and

(2) The project coordinator and activity directors have sufficient authority to conduct the project effectively, including access to the president or chief executive officer (Up to 5 points).

F. Quality of Key Personnel (Total: Up to 5 points)

The extent to which--

• (1) The past experience and training of key professional personnel are directly related to the stated activity objectives (Up to 2 points); and

• (2) The time commitment of key personnel is realistic (Up to 3 points).

G. Quality of Evaluation Plan (Total: Up to10 points)

The extent to which--

(1) The data elements and the data collection procedures are clearly described and appropriate to measure the attainment of activity objectives and to measure the success of the project in achieving the goals of the comprehensive development plan (Up to 5 points); and

(2) The data analysis procedures are clearly described and are likely to produce formative and summative results on attaining activity objectives and measuring the success of the project on achieving the goals of the comprehensive development plan (Up to 5 points).

H. Quality of Budget (Total: Up to 5 points)

The extent to which the proposed costs are necessary and reasonable in relation to the project's objectives and scope.

*A detailed budget for all 5 years of the project must be provided in the Budget Narrative section, and an overall summary budget for the project must be outlined on the ED 524 Budget Form within the application.

ABSOLUTE

PRIORITY

Expanding the number of Hispanic and other underrepresented graduate and professional students that can be served by the institution by expanding courses and institutional resources (Title V - Section 503 (b)(14) [Authorized Activities]).

Note: In responding to this absolute priority, consider how you can expand your academic offerings to prepare your students for the workforce. You may do this by developing or enhancing current course offerings in an existing graduate degree, certificate, or credentialing program, or you may establish new graduate degree, certificate, or credentialing programs. We encourage you to partner with other IHE and workforce entities to leverage resources and opportunities for your students through apprenticeships, internships, workplace learning, or similar experiences.

Applicants that do not respond to this priority (i.e., do not design their projects to address this requirement) will be marked as ineligible and will not be reviewed.

https://www2.ed.gov/programs/idueshsi/title5legislation.pdf

COMPETITIVE

PREFERENCE

PRIORITIES

Competitive Preference Priority 1: Meeting Student Social, Emotional, and Academic Needs (up to 10 points).

(a) Creating education or work-based settings that are supportive, positive, identity-safe and inclusive with regard to race, ethnicity, culture, language, and disability status, through one or more of the following activities:

(1) Supporting students to engage in real-world hands-on learning that is aligned with classroom instruction and takes place in community-based settings, such as apprenticeships, pre-apprenticeships, work-based learning, and service learning, and in civic activities, that allow students to apply their knowledge and skills, strengthen their employability skills, and access career exploration opportunities. (up to 4 points)

(b) Creating a positive, inclusive, and identity-safe climate at institutions of higher education through one or more of the following activities:

(1) Implementing evidence-based practices for advancing student success for underserved students. (up to 3 points)

(2) Providing evidence-based professional development opportunities designed to build asset-based mindsets for faculty and staff on campus and that are inclusive with regards to race, ethnicity, culture, language, and disability status. (up to 3 points)

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide to submitting your application..

Competitive Preference Priority 2:

Increasing Postsecondary Education Access, Affordability, Completion, and Post-Enrollment Success (up to 5 points).

Projects that are designed to increase postsecondary access, affordability, completion, and success for underserved students by addressing the following priority area:

(a) Supporting the development and implementation of high-quality and accessible learning opportunities, including learning opportunities that are accelerated or hybrid online; credit-bearing; work-based; and flexible for working students.

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide to submitting an application.

INVITATIONAL

PRIORITY

NO POINTS – ALIGNED TO

SECRETARY’S PRIORITIES

Projects that are designed to establish or expand entry points into the educator pipeline in an effort to increase the number of Hispanic educators and/or the number of Hispanic students earning post-graduate degrees in preparation for employment as an educator.

Under this priority, we are particularly interested in projects that are designed to establish, improve, or expand programs that: (a) recruit racially, ethnically, and linguistically diverse educators;

(b) retain diverse educators by strengthening support networks and providing professional development;

and/or (c) combine traditional academic training with specialized knowledge and skills that will prepare students for entry into the educator profession.

Performance Measures

The Secretary has established the following program performance measures for assessing the effectiveness of the PPOHA program:

The percentage change, over the 5-year grant period, of the number of full-time degree-seeking graduate and professional students enrolled at HSIs currently receiving an award under this program.

The percentage change, over the 5-year grant period, of the number of master’s, doctoral, and first-professional degrees and postbaccalaureate certificates awarded at HSIs currently receiving an award under this program

Cost per successful outcome: The Federal cost per master’s, doctoral, and first-professional degree and postbaccalaureate certificate awarded at HSIs currently receiving an award under this program.

YOUR PERFORMANCE

MEASURES-

WHAT TO CONSIDER

* As a grantee, you will submit an Annual Performance Report each year to ED that will provide information to track and evaluate your progress based on your goals and objectives; program-specific measures (or GPRA measures);

and performance targets in your approved application (project-specific measures).

* Consider the program’s performance measures as you develop performance measures for your project. *All may not apply to your project.

* For your project goals and objectives, you are encouraged to use performance measures that will produce data about the desired outcomes of your project.

* Propose additional measures if needed. 43

Planning Your Project

CONSIDER THE

FOLLOWING…

Do key institutional players (Chancellor or President, faculty, and staff) support the activities, goals, and objectives of the proposed project Is your project aligned with your institution’s strategic plan?

Use analysis and evaluation to identify institutional challenges or issues to develop a strong CDP and consider how this PPOHA project specifically addresses the needs of your graduate students.

Consider who will mange the grant. Will they have sufficient authority and the required experience to implement the proposed activities effectively?

Are there accountability measures in place for any partners named in the proposal?

Have your partners and other stakeholders, if applicable, been informed about the activities, goals, and objectives in the proposal?

Is this a “pet project” or an institutional project?

Can at least one component of the project be institutionalized?

Activity Development •What are possible solutions for the institutional challenges and opportunities identified?

–What is appropriate for your institution?

–Consider the program’s 3 performance measures.

–Is there a pilot project that could be expanded?

–Is there a model program that worked at another institution?

•Gather evidence to support the fact that your proposed objectives will actually address identified needs:

–How do you know that the activity will meet the needs of your project?

–Review relevant studies and research.

–Conduct surveys and interviews, if applicable.

Remember- “Teamwork makes the dream work!”

MANAGING THE GRANT

What management activities will support the implementation, activities, and evaluation?

•Can key personnel be identified now?

•Knowledge, skills, and abilities (KSAs) of the key personnel identified in job descriptions •Time commitment of the key personnel •Organizational chart •Consider communication, meetings, etc.

•Financial Management of the grant

Key personnel may include other staff besides the Project Director. Describe all positions listed in the proposal.

Other Personnel: Be mindful of the qualifications required of other personnel in order to budget appropriately.

Project Evaluation Tips

• Your project design should inspire your evaluation methods.

• Use your logic model as a guide to design your evaluation plan.

• Your evaluation methods should produce evidence about the project’s effectiveness.

• Include your evaluator in your project planning/management team.

• Identify outputs that will provide formative data to help you achieve substantial progress during your grant.

• Identify outcomes for each year that will provide benchmarks on the success of your grant. Be sure to:

– Quantify when possible;

– Establish baseline data; and

– Set meaningful outcomes and goals.

• Use the identified performance measures (project-specific and PPOHA program measures) to build your project assessments. 48

Presenter Notes Presentation Notes

EVALUATING YOUR PROJECT:

Short-term results can be outputs (for example, the number of persons trained) or Intermediate Outcomes ( for example, the change is passing rates on a course).

You should be able to access short-term progress regularly, and these assessments should be formative, that is, help shape or alter the project’s course); so your short-term results should be useful.

Long-Term results should be outcomes, not just outputs (for example, the output of a locomotive is steam and ash; the outcome is the train going from New York to Buffalo).

FOCUS ON ACHIEVING

RESULTS

What is the expected outcome for each activity?

• What will change if the project is implemented?

• Can you measure this change?

• When will you see results for proposed activities?

Your expected outcomes will lead to your evaluation plan for the project. Use your logic model as a guide when developing your evaluation plan.

Output vs. Outcome Can you distinguish the outputs from outcomes?

• A third of the faculty reported integrating technology into all of their courses within a year of taking the Integration PD training. {Output}

• Retention in the nursing program increased by 3% in the years after the Intensive Advising program was implemented.{Outcome}

• 85% of freshmen pre-med students participated (attended three or more sessions) in learning communities. {Output}

• The number of Hispanic pre-med majors increased by 15% between academic years 2014 and 2015. {Outcome}

Applying using Grants.gov

2022 Grant Application Electronic submission is required www.Grants.gov

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

http://www.grants.gov/

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

official guide for submitting an application. 60

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

BEFORE SUBMITTING

YOUR

APPLICATION, USE

THE APPLICATION

CHECKLIST IN THE

INSTRUCTIONS

BOOKLET

Office of Postsecondary Education The Notice Published in the Federal Register is your official guide for submitting an application.

Definitions and Acronyms

AOR (Grants.gov role)- Authorized Organization Representative who submits the application in Grants.gov.

Application Package - (also called Application Booklet or Application Instructions) A package that contains the application notice for a grant program and all the information and forms needed to apply. It includes applicable regulations and statute.

ALN – (Assistance Listing Number [previously CFDA] ) identifying number for a Federal assistance program composed of a unique two-digit prefix to identify the Federal agency that makes the funds available. ED’s prefix is 84.

PPOHA is 84.031M.

Continuation Award- A grant for a budget period subsequent to the first budget period. A grantee does not have to compete with other applicants to receive this award.

DHSI- Developing Hispanic-Serving Institutions Program (Title V Program; Title V, Part A Program, or some may refer to it as the “HSI Program.”) 76

Presenter Notes

Refer to Common Instructions for Grants.gov submission

E-Biz Point of Contact (Grants.gov role)- May be the Chief Financial Officer, Certifying Official, Grants Office staff, etc.

ED – The acronym for the U.S. Department of Education, also referred to as the Education Department or “Department.”

Federal Register- A daily compilation of proposed and final Federal regulations, legal notices, Presidential proclamations and Executive Orders, Federal agency documents, etc. It is the publication of record for the Federal government.

Funding Priorities – A means of focusing a competition on the areas in which the Secretary of Education is particularly interested in receiving applications - also called “Competitive Preference Priorities or CPPs.”

Grant Award Notification (GAN) – The official document signed by a license holder at the Department stating the amount and conditions of a grant award.

Grants.gov- a storefront Web portal for use in electronic collection of data (forms and reports) for Federal grant-making agencies through the Grants.gov website-www.grants.gov . The portal allows for streamlined electronic submission of Federal grant applications. 77 http://www.grants.gov/

NIA- Notice Inviting Applications; also called RFP (Request for Proposals), CDN (Closing Date Notice), or Notice of Funding Opportunities (NOFO)

PPOHA- Promoting Postbaccalaureate Opportunities for Hispanic Americans program (Title V, Part B Program)

PR Award number – The identifying number for a discretionary grant. For PPOHA, an example would be P031M220010

SAM- System for Award Management is the Federal government’s official website for conducting business, registering your organization, obtaining a UEI, etc.

Substantial Progress- A level of accomplishment that a grantee must make in its project during a budget period, which produces measurable and verifiable evidence that the activities undertaken complied with those objectives to which the Department and the grantee have agreed

Title III, Part F- HSI STEM & Articulation - Program authorized under Title III, but administered by the HSI Division

UEI – Unique Entity Identifier has replaced the DUNS number

Frequently Asked Questions

1. What is the range of awards?

The estimated range of awards is $500,000-$600,000 per year. The maximum amount for an Individual grant award is $600,000 per year.

2. May an applicant request less than the average award size?

Yes.

3. What is the correct deadline date for application submission?

The deadline to submit applications for this competition is July 28, 2022, at 11:59:59 pm Eastern time. You should note that each application is time stamped. The time of submission is based upon the entire upload of the application and acceptance of the application in Grants.gov and the G5 interface.

4. Selection Criterion (e) Quality of Management Plan refers to the “Project Coordinator and Activity Director." Is the Project Coordinator the same as Project Director and/or Principal Investigator? Are projects expected to include both a Principal Investigator and a Project Director?

The titles «Project Director» and «Principal Investigator» are often used interchangeably. You are only required to have a Project Director, but you may have a Principal Investigator, as well, if you choose. The Project Director is responsible for overseeing the entire project. The titles «Project Coodinator» or «Activity Director» are often used interchangeably, as well. This individual would report to the Project Director and often has day-to-day responsibility of the administration of the grant.

5. Can we pay students stipends for lab work, research? Can we pay students for tutoring and mentoring?

Yes, stipends to students conducting research is allowable but must be aligned to program purpose and goals of the project. Yes, you may also pay students for tutoring and mentoring

6. Am I required to respond to the Absolute Priority?

Yes. You must respond to the Absolute Priority and demonstrate that your proposed project will expand the number of Hispanic and other underrepresented graduate and professional students that can be served by the institution by expanding courses and institutional resources. If you do not address the Absolute Priority, your application will be marked ineligible.

7. Can I answer both Competitive Preference Priorities in order to recieve the maximum points possible?

Yes. Applicants have the option to answer none, one, or both CPPs.

8. Can I receive a new Title V award if I presently have a Title V grant?

Yes.

9. Can I receive a new Title V award if I am a current Title III, Part A, B, or F grantee (i.e.,. the SIP program, ANNAPISI, TCCUs, etc.)?

No. Per legislation, «No Hispanic-serving institution that is eligible for and receives funds under this title may concurrently recieve other funds under parts A or B of Title III during the period for which funds under this title are awarded.» This applies to lead institutions only.

10. If an application is submitted late, is there a grace period for acceptance?

No. You must submit your application no later than 11:59:59 PM Eastern time on the deadline date. If it is a second late, it is ineligible.

11. Do I have to address all program performance measures listed in the NIA?

No, you are not required to address all of the PPOHA program’s performance measures; however, we encourage you to design your evaluation plan in such a way that you will respond to as many of the measures as possible that would align with your project.

12. The selection criteria do not specifically mention the retention of an evaluator. Does the evaluator need to be external, or can we use an in-house evaluator? What are the limitations in cost for such an evaluator?

It depends on your project. We do not stipulate what type of evaluation methods you propose or if you use an internal or external evaluator. Develop your evaluation and select your evaluator based on what makes sense for your institution and your project. The costs of the evaluation should correlate to the project and the deliverables from the evaluator and must meet the same requirements of allowability, allocability, and reasonableness required for all project costs.

13. Will my application be deemed ineligible if my charts are single spaced?

No. Formatting and page limits are only recommended.

14. How can I confirm my eligibility?

Please refer to the NIA and review the Eligibility Designations and Applications for Waiving Eligibility Requirements; Programs Under Parts A and F of Title III and Programs Under Title V of the Higher Education Act of 1965, as Amended (HEA). If you have questions, contact Dr. Jason Cottrell at Jason.Cottrell@ed.gov, Ms.

Nemeka Mason at Nemeka.Mason@ed.gov, or Mr. Christopher Smith at Christopher.Smith@ed.gov.

15. How do I obtain an application package?

The Application Package, as well as all pertinent competition documents, are available at http://www.grant.gov. Search under the PPOHA Federal Grant Opportunity Number ED-GRANTS-061322-001.

16. Can for-profit schools apply to this program?

No.

17. Does the evidence standard have to apply to each component of my project?

No. You are only required to cite a study for one or more of the components of your project.

18. What do I need to know about using grant funds for procurement, particularly for services from potential partners, contractors, and evaluators?

As a grantee, when you procure goods and services for the purposes of a grant project, you are generally required to follow the procurement standards found in the Uniform Guidance (2 CFR part 200).

mailto:Jason.Cottrell@ed.gov mailto:Nemeka.Mason@ed.gov mailto:Christopher.Smith@ed.gov http://www.grant.gov/

19. Do I have to propose performance measures in my proposal?

Grantees should propose project-specific performance measures and specify the targeted outcome levels they expect to achieve. The application package specifies the types of measures that you should propose. In addition, the PPOHA program has 3 program-level performance measures that it uses to assess the effectiveness of the program.

For your project-specific measures, you are encouraged to use performance measures that will produce data about the desired outcomes of your project.

As a grantee, you will submit an Annual Performance Report (APR) that will provide information to the Department to track and evaluate your progress based on your project goals and objectives, project-specific measures, and PPOHA program performance measures. You will also submit a Final Performance Report (FPR) at the end of your project period. All reports are submitted electronically via the HEPIS system (https://hepis.ed.gov/).

https://hepis.ed.gov/

20. How and when will applicants be notified as to whether they will get a grant?

After the review and approval of the new awards slate by the Department, Congressional notifications will be made. Shortly afterwards (1-5 days), all applicants (successful and unsuccessful) will be contacted via mail and email. Technical Review Forms (TRFs) will be sent along with an official notification letter.

21. If we are submitting an application on behalf of a branch campus of our IHE system, do we use the main campus OPE ID number or the branch campus OPE ID number?

If you are submitting an application for a branch campus, use the branch campus OPE ID number and ensure that the branch campus has eligibility.

Verify eligibility via the Eligibility Matrix located at https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html

22. What if I find an error or realize I have omitted something in my application after the deadline?

In order to ensure fairness to all applicants, the Department does not permit submission of additional information or forms after the published deadline.

https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html

Resources

•https://www2.ed.gov/about/offices/list/ope/index.html

Office of Postsecondary

Education

•https://www2.ed.gov/programs/ppoha/index.html

PPOHA

Program

•Dr. Jason Cottrell at jason.cottrell@ed.gov, Ms. Nemeka Mason at Nemeka.Mason@ed.gov , or Mr. Christopher Smith at christopher.smith@ed.gov

•Webpage is https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html

Eligibility Information https://www2.ed.gov/about/offices/list/ope/index.html https://www2.ed.gov/programs/ppoha/index.html mailto:jason.cottrell@ed.gov mailto:Nemeka.Mason@ed.gov mailto:Smith-christopher.smith@ed.gov https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html

•www.grants.govGrants.gov

•https://ies.ed.gov/ncee/wwc/ What Works

Clearinghouse

•https://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html

Uniform Guidance http://www.grants.gov/ https://ies.ed.gov/ncee/wwc/ https://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html

Final Tips for Applicants

FINAL

TIPS

Submit Submit early!

Write Write a narrative that is organized, complete, and follows the order of the Selection Criteria.

Know Know your budget and ensure costs are allocable, reasonable, and allowable.

Dedicate Dedicate adequate resources and time to develop your grant application.

Be Be realistic and straightforward about every aspect of your project design.

Register on Register on Grants.gov.

Download Down the Application Package and read it thoroughly.

Read Read the NIA thoroughly.

Leverage Leverage resources on campus as you plan.

Hispanic-Serving Institutions (HSI) Division Contact Information

Dr. Stacey Slijepcevic, Division Director Stacey.Slijepcevic@ed.gov, 202-453-6150

Dr. Robin Dabney Robin.Dabney@ed.gov 202-453-7908

Rick Gaona Richard.Gaona@ed.gov 202-453-6077

Njeri Clark, DHSI Program Lead Njeri.Clark@ed.gov 202-453-6224

Jymece Seward, HSI-STEM Co-Lead Jymece.Seward@ed.gov 202-453-6138

Everardo Gil, HSI-STEM Co-Lead Everardo.Gil@ed.gov 415-486-5505

Kurrinn Abrams Kurrinn.Abrams2@ed.gov 202-987-1920

Margarita Meléndez, PPOHA Program Lead Margarita.Melendez@ed.gov 202-260-3548 mailto:Stacey.Slijepcevic@ed.gov mailto:Robin.Dabney@ed.gov mailto:Richard.Gaona@ed.gov mailto:Njeri.Clark@ed.gov mailto:Jymece.Seward@ed.gov mailto:Everardo.Gil@ed.gov mailto:Kurrinn.Abrams2@ed.gov mailto:Margarita.Melendez@ed.gov

PPOHA FY 2022 Competition:

Application Deadline

July 28, 2022 (Thursday) 11:59:59 PM Eastern Time

SUBMIT EARLY TO ENSURE A SUCCESSFUL

SUBMISSION!!!

Office of Postsecondary Education

Thank you! Please contact Margarita.Melendez@ed.gov with any questions.

mailto:Margarita.Melendez@ed.gov