PPL Organizational Capacity Reviews RFP.docx.pdf

Date Issued: Friday, August 13, 2021 Closing Date: Tuesday, September 14, 2021 Closing Time: 12:00 PM EST

Reference: United States Agency for International Development (USAID)/PPL Organizational Capacity Reviews

Subject: Request for Proposal (RFP); Solicitation Number 7200AA21R00089

Dear Offeror:

The United States Agency for International Development (USAID), invites your company to submit a proposal for the services described in the attached Statement of Work (SOW). USAID anticipates awarding a Time & Materials type contract. This procurement is being conducted through full and open competition for which the procedures described in FAR Part 15 of the Federal Acquisition Regulation (FAR), will apply. Proposals will be accepted from private and for profit private firms. USAID encourages proposals from potential new and/or local partners. The North American Industry Classification System (NAICS) code applicable to this notice has been determined to be 541611- Administrative Management and General Management Consulting Services and NAICS Code 541990 - All Other Professional, Scientific, and Technical Services. The period of performance shall be five (5) years (3 base years & 2 option years).

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for submission of questions, proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated.

Offerors must ensure that proposals are received at USAID by the due date and time specified above. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed or mailed proposals are not accepted, nor will they be reviewed or evaluated.

Offerors must submit comments or questions concerning this RFP, no later than 12:00 PM EST, August 20, 2021. All questions related to the RFP must be submitted to Mr. Ilandus Swinson via email at iswinson@usaid.gov. Please write in the Subject Line: “PPL Organizational Capacity Reviews Questions,” when submitting questions to the point of contact.

Unless otherwise notified by an amendment to the RFP, no questions will be accepted after this date and time.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to the availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from www.sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, Roderick Watson Contracting Officer

M/OAA/SIDP/B

Office of Acquisition and Assistance

Solicitation # 7200AA21R00089 Organizational Capacity Reviews RFP

MOAA/SIDP B

CONTENTS

B. SUPPLIES OR SERVICES/PRICES

B.1 TITLE

B.2 PURPOSE

B.3 CONTRACT TYPE AND CONTRACT SERVICES

B.4 CEILING PRICE

B.5 CLINS

B.6 INDIRECT COST RATE ON OTHER DIRECT COSTS (ODC’S)

B.7 TIME AND MATERIALS LABOR HOUR

SECTION C – SCOPE OF WORK

C.1 BACKGROUND

C.2 PURPOSE………………

C.3 STATEMENT OF OBJECTIVES

C.4 PERFORMANCE OBJECTIVES………

C.5 COMPETENCIES……

D. PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

D.2 BRANDING

E. INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

F. DELIVERABLES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT PROVISIONS INCORPORATED BY REFERENCE 15

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED GEOGRAPHIC CODE

F.5 ACCOUNTING AND APPROPRIATION DATA

Solicitation # 7200AA21R00089

G. CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

G.2 CONTRACTING OFFICER AUTHORITY

G.3 CONTRACTING OFFICER REPRESENTATIVE

G.4 PAYING OFFICE

G.5 ACCOUNTING AND APPROPRIATION DATA

G.6 CONTRACTOR’S PAYMENT ADDRESS

G.7 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

H. SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.702 DESIGNATION OF AUTHORIZED GEOGRAPHIC CODE………. .21

H.3 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

H.4 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) ...22

H.5 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEC 1991)

H.6 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)...23

H.7 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) ……………………….23

H.8 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

H.9 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENT (APR 2014)

H.10 ADS 302.3.5.9 NONDISCRIMINATION (JUNE 2012)……………………… ….……..26

H.11 ADS 302.3.8.10 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (August 2016)

H.12 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (DDL) (OCTOBER 2014) …………………………………………………………..28

H.13 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES ……………………………………………………………… …………………...29

H.14 LOGISTIC SUPPORT GOVERNMENT FURNISHED FACILITIES OR

PROPERTY…………………………………………………………………………………..….. 30

H.15 CONSENT TO SUBCONTRACT …………………………………………………...…...31

H.16 LOGISTIC SUPPORT ……………………………………………………………………..31

Solicitation # 7200AA21R00089

H.17 STANDARDS OF CONDUCT - IMPROPER BUSINESS PRACTICES ………………….331

H.18 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS…………… …………

H.19 DISCLOSURE OF INFORMATION (AIDAR) ……………………………………………..32

H.20 FRAUD REPORTING……………………………………………………………………… 32

H.21 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY …… …...33

H.22 ELECTRONIC PAYMENTS SYSTEM…………………………………………………..… 33

H.23 INCREMENTAL FUNDING……………………………………………………………….. 34

H.24 ORGANIZATIONAL CONFLICT OF INTEREST ………………………………………...34

H.25 LANGUAGE REQUIREMENTS …………………………………………………………...34

H.26 PRIVACY ACT……………………………………………………………………………... 34

H.27 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) …………………...34

H.28 AAPD 05-04 AMENDMENT 3 – PROHIBITION ON THE PROMOTION OR ADVOCACY

OF THE LEGALIZATION OR PRACTICE OF PROSTITUTION OR SEX TRAFFICKING

(ACQUISITION) (APRIL

2010)

H.29 PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT, OR

ADVOCATE THE LEGALIZATION OR PRACTICE OF PROSTITUTION (MAY

2007)

H.30 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) …………….………..36

SECTION I – CONTRACT CLAUSES

I.1 52.252-2 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) I.2 52.203-13 CONTRACTOR CODE of BUSINESS ETHICS and CONDUCT (JUN 2020) I.3 52.204-21 BASIC SAFEGUARDING of COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)....................................................................................... ........................….47

I.4 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

I.5 52.217-8 OPTION TO EXTEND SERVICES (NOVEMBER 1999)

I.6 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUNE 1987)

I.7 52.243-3 CHANGES-TIME-and-MATERIALS or LABOR-HOURS (SEPT 2000) I.8 52.246-6 INSPECTION-TIME-and-MATERIAL and LABOR-HOUR (MAY 2001)

SECTION K – OFFEROR REPRESENTATIONS AND CERTIFICATIONS

K.1 Notice Listing Contract Clauses Incorporated by Reference

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 52-204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2014) ……

K.4 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (APR 2010)......................... …..60 K.5 52.215-6 PLACE OF PERFORMANCE (OCT 1997) ...................................................... …..62

Solicitation # 7200AA21R00089

K.6 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)

K.7 52.204-26 Covered Telecommunications Equipment or Services-Representation………

SECTION L – INSTRUCTIONS TO OFFERORS

L.1 GENERAL………………………………………………………………………………….…67

L.2 PREPARATION AND DELIVERY INSTRUCTIONS ……………………………………...67

L.3 INSTRUCTIONS FOR PREPARATION OF THE TECHNICAL PROPOSAL……………..69

L3.1 THE COVER LETTER……………………………………………………………………...69

L.3.2 EXECUTIVE SUMMARY AND TABLE OF CONTENTS……………

L.3.3 TECHNICAL APPROACH (10 PAGE MAXIMUM):

L.3.4 PERSONNEL PROPOSAL INCLUDING (3 PAGES MAXIMUM

EXCLUDING RESUMES): ……………………………………………………………………….71

L.3.5 Organizational Capability and Past Performance References:

L.4 INSTRUCTIONS FOR PREPARATION OF THE COST PROPOSAL ……………………..72

L.4.1 The Cost Proposal …………………………………………………………………………..72

L.5 BRANDING AND MARKING PLAN ………………………………………………………..76

L.6 DISCLOSURE OF INFORMATION………………………………………………………

L.7 LATE SUBMISSIONS ………………………………………………………………………...77

L.8 OFFER VALIDITY…………………………………………………………………………….77

L.9 GOVERNMENT OBLIGATION ……………………………………………………………...77

L.10 OFFER ACCEPTABILITY …………………………………………………………………..77

L.11 SOLICITATION PROVISION FOR CONTRACTOR PERFORMANCE INFORMATION[See

Section M.3 Factor.3.] ………………………………………………………………………….77

L.12 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT

(AUGUST 13, 2020) ………………………………………………………………………………...79

SECTION M-EVALUATION FACTORS FOR AWARD…………………………………………...82

M.1 EVALUATION FACTORS……………………………………………………………………..82

Solicitation # 7200AA21R00089

SECTION B. SUPPLIES OR SERVICES/PRICES

B.1 TITLE

Organizational Capacity Reviews

B.2 PURPOSE

The Bureau for Policy, Planning and Learning, Office of Development Cooperation (PPL/DC) plans to secure the services of a contractor to perform regular Organizational Capacity Reviews (OCRs) of USAID’s Public International Organization (PIO) partners. An OCR is largely a desk audit of the internal operational policies, regulations, and standards of an international organization that seeks to validate such policies against international standards, and document the degree to which the PIO has a history of following its own policies. The overall purpose of the OCR is to document and verify that a PIO possesses the organizational capacity to adequately manage and safeguard USAID resources.

The selected contractor will be responsible for delivering a minimum of six and up to ten completed OCRs, approved by USAID, per year. Each OCR is expected to be between 20-30 pages and will rely on PPL/DC’s OCR template and guidance materials. The contractor will be responsible for meeting a series of primary milestones for each OCR. The contractor will also be responsible for: obtaining publicly available documents and information that will serve as the basis for the OCR; providing USAID with electronic versions of all source documentation consulted for the OCR process; scheduling OCR consultations; providing notes to USAID of all OCR consultations; providing a sufficient review period for each milestone; and discussing USAID comments on milestone documents and incorporating USAID revision requests.

B.3 CONTRACT TYPE AND CONTRACT SERVICES

This is a Time & Materials Labor Hour type contract. It consists of three (3) base years and two

(2) option years for a total of services not to exceed sixty (60) months.

B.4 CEILING PRICE

The total estimated cost of the contract including all contract options, is $1,200,000. This estimate is based on an independent government cost estimate developed using historical cost to implement using various institutional support contracts, implementation costs, administration costs and other costs.

B.5 CLINS

[TBD at time of Award (See Section L.4)]

Solicitation # 7200AA21R00089

B.6 INDIRECT COST RATE ON OTHER DIRECT COSTS (ODC’S)

[TBD at time of Award (See Section L4)]

B.7 TIME AND MATERIALS LABOR HOUR

The anticipated contract type is Time and Materials Labor Hour. This contract type is suitable due to the fact that the agency has been unable to define this contract requirement sufficiently enough to allow for a fixed-price type contract. A time and materials/labor hours contract is appropriate because the primary cost will be the hours spent by contractor staff performing the necessary elements of the OCR process, including document collection, review, consultations, analysis, drafting, and revisions.

[End of Section B]

Solicitation # 7200AA21R00089

SECTION C – SCOPE OF WORK

C.1 BACKGROUND

Public International Organizations (PIOs) are some of the Agency’s largest and most important implementing partners, representing well over 25% of annual Agency disbursements. As a result of their intergovernmental composition, PIOs are not generally subject to U.S. laws or business standards, and agreements with PIOs are subject to different provisions and requirements than the Agency’s more traditional partners. Because of these important differences, the Agency established unique due diligence processes that must be conducted to identify and reduce risks before an Operating Unit (OU) can enter into an agreement with a PIO. One of these processes is performing Organizational Capacity Reviews (OCRs) for all PIOs, as described in detail in Automated Directive System (ADS) Chapter 308, “Agreements with Public International Organizations.”

An OCR consists of a desk audit of the internal operational policies, regulations, and standards of an international organization. This desk audit seeks to validate such policies against international standards and document the degree to which the PIO has a history of following its own policies. The overall purpose of the OCR is to document and verify that a PIO possesses the organizational capacity to adequately manage and safeguard USAID resources.

C.2 PURPOSE

The purpose of this procurement action is to acquire professional services to perform periodic, comprehensive OCRs, or desk audits, of USAID’s PIO partners as part of the Agency’s due diligence and risk mitigation processes. This acquisition will provide the Agency with a more predictable and frequent review cycle and ensure a more consistent product. Analysis from more frequent, up-to-date OCRs will also permit the Bureau of Policy, Planning and Learning (PPL) and the Agency to improve oversight of its PIO partners in line with the Office of the Inspector General’s (OIG) recommendations.

This mechanism will allow buy-ins, which will provide a practical option for operating units (OUs) who are responsible for conducting OCRs of smaller PIOs, but who do not possess the staff or technical skills to perform them.

Solicitation # 7200AA21R00089

C.3 STATEMENT OF OBJECTIVES

The overall objective of this mechanism is to improve the Agency’s oversight and risk management of its agreements with PIOs, by producing regular, consistent, comparable Organizational Capacity Reviews of the Agency’s PIO partners. The awardee should deliver a minimum of six and up to ten completed OCRs, approved by USAID, per year. The awardee will be responsible for obtaining the relevant and necessary publicly-available information, and managing the OCR process, to include consultations with relevant stakeholders. The awardee will follow a specific timeline with preliminary milestones for each OCR, that includes opportunities for Agency review and input.

The mechanism will also include an option for other Agency OUs to “buy-in” at a set cost for the awardee to perform additional OCRs for smaller PIOs, using a lighter version of the OCR template and guidance.

C.4 PERFORMANCE OBJECTIVES

Each OCR is expected to be between 20-30 pages and will rely on PPL/DC’s OCR template and guidance materials. Below are the expected primary milestones for each OCR:

● An initial scoping exercise to determine the availability of public documentation, scope and degree of USAID engagement with the PIO, and any particular issues which may affect the quality or timeliness of the OCR.

● A PIO-specific timeline for OCR completion.

● A literature review/ list of publicly available materials that will be reviewed to inform the

OCR.

● A consultation plan to elicit USAID and USG input on PIO performance, and to identify additional source materials for the OCR.

● A survey of USAID field-based staff to elicit similar PIO performance input.

● Initial preliminary findings from the OCR, to include PIO strengths and weaknesses; any identified risks to USAID in working with the PIO; issues for consideration; and recommendations for improvement or risk mitigation.

● Draft and final versions of the OCR.

The contractor will be responsible for:

● Obtaining publicly available documents and information that will serve as the basis for the OCR.

● Providing USAID with electronic versions of all source documentation consulted for the

OCR process.

● Scheduling OCR consultations.

Solicitation # 7200AA21R00089

● Providing notes to USAID of all OCR consultations.

● Providing a sufficient review period for each milestone.

● Discussing USAID comments on milestone documents and incorporating USAID revision requests.

The USAID/PPL/DC COR team will be responsible for:

● Providing the contractor with detailed SOPs, templates, examples of past OCRs, internal

USAID documentation such as PIO evaluations or reports, and additional guidance and tools.

● Providing the contractor with an annual workplan of PIOs for which to perform OCRs, and any periodic revisions.

● Furnishing a list of key USAID and USG informants for OCR consultations and surveys, and providing introductions as needed.

● Reviewing and approving each milestone in the OCR process.

● Managing the buy-in process for other OUs, who would then be responsible for overseeing workflow and approving milestones for OCRs tied to their buy-in.

Given the breadth of topics included in the OCR, the awardee possess competencies in the following illustrative areas:

● Familiarity with structures and governance models of multilateral organizations, including the United Nations system and international financial institutions

● Organizational and operational management and performance standards, models and best practices for public entities

● International financial management, procurement, and accounting standards

● Internal audit and internal controls standards

● International standards for program monitoring, evaluation, and results measurement

● International environmental, social, and ethical safeguard standards

● Enterprise Risk Management good practices

The awardee should also have a formal process in place to provide copy-edits and ensure consistent quality and tone across OCRs.

C.5 COMPETENCIES

Given the breadth of topics included in the OCR, the contractor will be required to possess competencies in the following areas:

Solicitation # 7200AA21R00089

● Familiarity with structures and governance models of multilateral organizations, including the United Nations system and international financial institutions;

● Organizational and operational management and performance standards, models, and best practices for public entities;

● International financial management, procurement, and accounting standards;

● Internal audit and internal controls standards;

● International standards for program monitoring, evaluation, and results measurement;

● International environmental, social, and ethical safeguard standards; and

● Enterprise Risk Management good practices.

[End of Section C]

Solicitation # 7200AA21R00089

SECTION D. PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the Contractor.

D.2 BRANDING

a) When applicable, the Contractor must comply with the requirements of the USAID “Graphic Standards Manual,” or any successor branding policy guide.

b) When applicable, the Contractor must comply with the requirements and procedures outlined in www.usaid.gov/branding/acquisition-awards, “Branding and Marking in USAID Direct Contracting.” Pursuant to ADS 320.3.2, USAID policy requires exclusive branding and marking in USAID direct acquisitions.

c) Prime and subcontractors must not use corporate identities and logos on USAID-funded program materials in accordance with USAID policy.

[End of Section D]

Solicitation # 7200AA21R00089

SECTION E. INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract.

See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-6 Inspection-Time-and-Material and Labor-Hour

(May 2001)

52.246-16 Responsibility for Supplies (Apr 1984)

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables ot outputs must take place at USAID Washington or at any other location where the services are performed and reports and deliverables ot outputs are produced and submitted. The Contracting Officer Representative (COR) identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by this contract.

[End of Section E]

Solicitation # 7200AA21R00089

SECTION F. DELIVERABLES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT PROVISIONS INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-14 SUSPENSION OF WORK APR 1984

52.242-15 STOP-WORK ORDER APR 1984

52.242-15 STOP-WORK ORDER

STOP WORK

ORDER-ALTERNATE 1

APR 1984

52.251-1 GOVERNMENT DELAY

OF WORK

APR 1984

Solicitation # 7200AA21R00089

F.2 PERIOD OF PERFORMANCE

This mechanism will have a period of performance of up to five years, from September 30, 2021

- September 29, 2026. This mechanism will have 3 base years and 2 option years.

CONTRACT PERIOD DATES

Base Year 1 September 30, 2021 - September 29, 2022

Base Year 2 September 30, 2022 - September 29, 2023

Base Year 3 September 30, 2023 - September 29, 2024

Option Year 1 September 30, 2024 - September 29, 2025

Option Year 2 September 30, 2025 - September 29, 2026

F.3 PLACE OF PERFORMANCE

This work will be performed in the Washington D.C. area and any other location as needed and as directed by USAID.

F.4 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is 937.

F.5 ACCOUNTING AND APPROPRIATION DATA

This data will be provided at the time of award.

[End of SECTION F]

Solicitation # 7200AA21R00089

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following AIDAR clause pertinent to this section is hereby incorporated by reference (by Citation Number, Title, and Date).

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER

TITLE

DATE

752.7003

DOCUMENTATION FOR PAYMENT

NOV 1998

G.2 CONTRACTING OFFICER AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms and conditions, including price.

The Contracting Officer is:

Roderick Watson Office of Acquisition and Assistance M/OAA/SIDP/B, Special Initiatives and Development Partners 500 D St, SW Washington, DC 20024

Solicitation # 7200AA21R00089

G.3 CONTRACTING OFFICER REPRESENTATIVE

The COR for this contract is:

(To be named in the COR designation letter.)

U.S. Agency for International Development

PPL/DC

G.4 PAYING OFFICE

Invoices shall be submitted electronically to:

United States Agency for International Development Office of Chief Financial Officer M/CFO/DC

Email: ei@usaid.gov

G.5 ACCOUNTING AND APPROPRIATION DATA

To be entered by USAID at the time of award.

G.6 CONTRACTOR’S PAYMENT ADDRESS

To be determined (TBD) at the time of award.

G.7 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

Technical Directions are defined to include:

● Written directions to the Contractor which fills in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

● Provision of written information to the Contractor which assists in the interpretation, or technical portions of the work statements;

● Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical direction must be in writing and must be within the scope of work as detailed in Section C.

● The COR is authorized by designation to take any or all action with respect to the following that could lawfully be taken by the Contracting Officer, except any action specifically prohibited by terms of this contract:

● Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

Solicitation # 7200AA21R00089

● Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

● Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as “Contracting Officer’s Representative” with a copy furnished to the Contracting Officer.

● Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

● Monitor the Contractor’s production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to the effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If so, ensure that Government furnished property is available when required.

LIMITATIONS:

The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action that may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications that involve prices, quality, and schedules shall be made only by the Contracting Officer.

In the absence of the designated COR, the CO may designate an alternative COR to serve as the COR in his or her place. However, such action to direct an individual to act in the COR’s stead shall immediately be communicated to the Contractor and the Contracting Officer.

Contractual Problems – Contractual problems, of any nature, which may arise during the life of the contract, must be handled in conformance with specific public laws and regulation (i.e.

Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor affects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

Solicitation # 7200AA21R00089

[END OF SECTION G]

Solicitation # 7200AA21R00089

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER

TITLE

DATE

752.225-70 DOCUMENTATION FOR PAYMENT (FEB 2012)

752.231-72 CONFERENCE PLANNING AND

REQUIRED APPROVALS

(APRIL 2020)

752.7027 PERSONNEL (DEC 1990)

H.2 AIDAR 752.702 DESIGNATION OF AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for this program is 937.

H.3 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

(a) The objectives of the USAID Disability Policy are (1) to enhance the attainment of United States foreign assistance program goals by promoting the participation and equalization of opportunities of individuals with disabilities in USAID policy, country and sector strategies, activity designs and implementation; (2) to increase awareness of issues of people with disabilities both within USAID programs and in host countries; (3) to engage other U.S. government agencies, host country counterparts, governments, implementing organizations and other donors in fostering a climate of nondiscrimination against people with disabilities; and (4) to support international advocacy for people with disabilities. The full text of the policy paper can be found at the following website:

http://www.usaid.gov/about_usaid/disability/.

Solicitation # 7200AA21R00089

(b) USAID therefore requires that the Contractor not discriminate against people with disabilities in the implementation of USAID programs and that it makes every effort to comply with the objectives of the USAID Disability Policy in performing this contract. To that end and within the scope of the contract, the Contractor's actions must demonstrate a comprehensive and consistent approach for including women and children with disabilities.

H.4 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

a) Except as may be specifically approved by the Contracting Officer, the Contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR Part 228 “Rules on Procurement of Commodities and Services Financed by USAID Federal Program Funds.” The authorized source for procurement is Geographic Code 935 unless otherwise specified in the schedule of this contract.

Guidance on eligibility of specific goods or services may be obtained from the Contracting Officer.

(b) Ineligible goods and services. The Contractor must not procure any of the following goods or services under this contract:

(1) Military equipment,

(2) Surveillance equipment,

(3) Commodities and services for the support of police and other law enforcement activities, (4) Abortion equipment and services,

(5) Luxury goods and gambling equipment, or

(6) Weather modification equipment.

(c) Restricted goods. The Contractor must obtain prior written approval of the Contracting Officer or comply with required procedures under an applicable waiver as provided by the Contracting Officer when procuring any of the following goods or services:

(1) Agricultural commodities,

(2) Motor vehicles,

(3) Pharmaceuticals and contraceptive items,

(4) Pesticides,

(5) Fertilizer,

(6) Used equipment, or

(7) U.S. government-owned excess property.

If USAID determines that the Contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the Contracting Officer or fails to comply with required procedures under an applicable waiver as provided by the Contracting Officer, and has received payment for such purposes, the Contracting Officer may require the contractor to refund the entire amount of the purchase.

H.5 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEC 1991)

As prescribed in 728.309, the following supplemental coverage is to be added to the clause specified in FAR 52.228-3 by the USAID contracting officer. (See FAR 52.228).

(a) The Contractor agrees to procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between USAID and USAID's DBA insurance carrier unless the Contractor has a DBA

Solicitation # 7200AA21R00089 self-insurance program approved by the Department of Labor or has an approved retrospective rating agreement for DBA.

(b) If USAID or the Contractor has secured a waiver of DBA coverage (see AIDAR 728.305- 70(a)) for contractor's employees who are not citizens of residents of, or hired in the United States, the contractor agrees to provide such employees with worker's compensation benefits as required by the laws of the country in which the employees are working, or by the laws of the employee's native country, whichever offers greater benefits.

(c) The Contractor further agrees to insert in all subcontracts hereunder to which the DBA is applicable, a clause similar to this clause, including this sentence, imposing on all subcontractor’s alike requirement to provide overseas workmen's compensation insurance coverage and obtain DBA coverage under the USAID requirements contract.

Short-term consultants (expat or local) are considered employees and must be covered. Please refer to Section “H.7.B OBTAINING DBA COVERAGE” of the IDIQ for more guidance.

H.6 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

(a) Contractors must provide MEDEVAC service coverage to all U.S. citizens, U.S. resident aliens, and Third Country National employees and their authorized dependents (hereinafter “individual”) while overseas under a USAID-financed direct contract.

USAID will reimburse reasonable, allowable, and allocable costs for MEDEVAC service coverage incurred under the contract. The Contracting Officer will determine the reasonableness, allowability, and allocability of the costs based on the applicable cost principles and in accordance with cost accounting standards.

(b) Exceptions.

(i) The Contractor is not required to provide MEDEVAC insurance to eligible employees and their dependents with a health program that includes sufficient MEDEVAC coverage as approved by the Contracting Officer.

(ii) The Mission Director may make a written determination to waive the requirement for such coverage.

The determination must be based on findings that the quality of local medical services or other circumstances obviate the need for such coverage for eligible employees and their dependents located at post.

(c) Contractor must insert a clause similar to this clause in all subcontracts that require performance by contractor employees overseas.

H.7 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

(a) Direct compensation of the Contractor’s personnel will be in accordance with the Contractor’s established policies, procedures, and practices, and the cost principles applicable to this contract.

(b) Reimbursement of the employee’s base annual salary plus overseas recruitment incentive, if any, which exceed the USAID Contractor Salary Threshold (USAID CST) stated in USAID Automated Directives System (ADS) Chapter 302 USAID Direct Contracting, must be approved in writing by the

Solicitation # 7200AA21R00089

Contracting Officer, as prescribed in 731.205-6(b) or 731.371(b), as applicable.

H.8 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

(a) Vacation leave.

(1) The Contractor may grant to its employees working under this contract vacations of reasonable duration in accordance with the Contractor’s practice for its employees, but in no event shall such vacation leave be earned at a rate exceeding 26 workdays per annum. Reimbursement for vacation leave is limited to the amount earned by employees while serving under this contract.

For regular employees during their tour of duty in the Cooperating Country, vacation leave is provided under this contract primarily for purposes of affording necessary rest and recreation. The Contractor’s Chief of Party, the employee and the Cooperating Country institution associated with this project shall develop vacation leave schedules early in the employee’s tour of duty taking into consideration project requirements, employee preference and other factors.

(2) Leave taken during the concluding weeks of an employee’s tour shall be included in the established leave schedule and be limited to that amount of leave which can be earned during a twelve-month period unless approved in accordance with paragraph (a)(3) of this clause.

(3) Vacation leave earned but not taken by the end of the employee’s tour pursuant to paragraphs (a)(1) and (2) of this clause will be forfeited unless the requirements of the project precluded the employee from taking such leave, and the Contracting Officer (with the endorsement of the Mission) approves one of the following as an alternative:

i. Taking, during the concluding weeks of the employee’s tour, leave not permitted under (a)(2) of this section, or

ii. Lump-sum payment for leave not taken provided such leave does not exceed the number of days which can be earned by the employee during a twelve-month period.

(b) Sick Leave. Sick leave is earned by employees in accordance with the Contractor’s usual practice but not to exceed 13 workdays per annum or 4 hours every 2 weeks. Additional sick leave after use of accrued vacation leave may be advanced in accordance with the Contractor's usual practice; if in the judgment of the Contractor’s Chief of Party it is determined that such additional leave is in the best interest of the project. In no event shall such additional leave exceed 30 days. The Contractor agrees to reimburse USAID for leave used in excess of the amount earned during the employee’s assignment under this contract. Sick leave earned and unused at the end of a regular tour of duty may be carried over to an immediately succeeding tour of duty under this contract. The use of home leave authorized under this clause shall not constitute a break in service for the purpose of sick leave carry-over. Contractor employees will not be compensated for unused sick leave at the completion of their duties under this contract.

(c) Home leave.

(1) Home leave is leave earned for service abroad for use only in the United States, in the

Commonwealth of Puerto Rico, or in the possession of the United States.

(2) A regular employee who is a U.S. citizen or resident and has served at least 2 years overseas Solicitation # 7200AA21R00089 as defined in paragraph (c)(4) of this clause, under this contract and has not taken more than 30 work days leave (vacation, sick, or leave without pay) in the United States, may be granted home leave of not more than 15 workdays for each such year of service overseas, provided that such regular employee agrees to return overseas upon completion of home leave under an additional 2 year appointment, or for a shorter period of not less than 1 year of overseas service under the contract if the Mission Director has approved in advance. Home leave must be taken in the United States, the Commonwealth of Puerto Rico, or the possessions of the United States; any days spent elsewhere will be charged to vacation leave or leave without pay.

(3) Notwithstanding the requirement in paragraph (c)(2)of this clause, that the Contractor’s regular employee must have served 2 years overseas under this contract to be eligible for home leave, Contractor may grant advance home leave to such regular employee subject to all of the following conditions:

i. Granting of advance home leave would in each case serve to advance the attainment of the objectives of this contract;

ii. The regular employee shall have served a minimum of 18 months in the Cooperating Country on his/her current tour of duty under this contract; and

iii. The regular employee shall have agreed to return to the Cooperating Country to serve out the remainder of his/her current tour of duty and an additional 2 year appointment under this contract, or such other additional appointment of not less than 1 year of overseas service as the Mission Director may approve.

(4) The period of service overseas required under paragraph (c) (2) or paragraph (c) (3) of this clause shall include the actual days spent in orientation in the United States (less language training) and the actual days overseas beginning on the date of departure from the United States port of embarkation on international travel and continuing, inclusive of authorized delays en route, to the date of arrival at the United States port of debarkation from international travel. Allowable vacation and sick leave taken while overseas, but not leave without pay, shall be included in the required period of service overseas. An amount equal to the number of days of vacation sick leave taken in the United States, the Commonwealth of Puerto Rico, or the possessions of the United States will be added to the required period of service overseas.

(5) Salary during travel to and from the United States for home leave will be limited to the time required for travel by the most expeditious air route. The Contractor will be responsible for reimbursing USAID for salary payments made during home leave if in spite of the undertaking of the new appointment the regular employee, except for reasons beyond his/her control as determined by the Contracting Officer, does not return overseas and complete the additional required service. Unused home leave is not reimbursable under this contract.

(6) To the extent deemed necessary by the Contractor, regular employees in the United States on home leave may be authorized to spend no more than 5 days in work status for consultation at home office/campus or at USAID/Washington before returning to their post of duty. Consultation at locations other than USAID/Washington or home office/campus, as well as any time in excess of 5 days spent for consultation, must be approved by the Mission Director or the Contracting Office.

(7) Except as provided in the schedule or approved by the Mission Director or the Contracting Officer, home leave is not authorized for TCN or CCN employees.

Solicitation # 7200AA21R00089

(d) Holidays. Holidays for Contractor employees serving in the United States shall be in accordance with the Contractor’s established policy and practice. Holidays for Contractor employees serving overseas should take into consideration local practices and shall be established in collaboration with the Mission Director.

(e) Military leave. Military leave of not more than 15 calendar days in any calendar year may be granted in accordance with the Contractor’s usual practice to each regular employee whose appointment is not limited to 1 year or less and who is a reservist of the United States Armed Forces, provided that such military leave has been approved in advance by the cognizant Mission Director or Assistant Administrator. A copy of any such approval shall be provided to the Contracting Officer.

(f) Leave records. The Contractor’s leave records shall be preserved and made available as part of the contractor’s records which are required to be preserved and made available by the Examination of Records by the Comptroller General and Audit clauses of this contract.

This section may not apply to all offerors and please note that language in this section is suggestive not mandated. Applicability will be determined at the time of award.

H.9 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

Prior written approval by the contracting officer, or the contracting officer's representative (COR) if delegated in the Contracting Officer's Representative Designation Letter, is required for all international travel directly and identifiably funded by USAID under this contract. The Contractor must therefore present to the contracting officer or the contracting officer's representative, an itinerary for each planned international trip, showing the name of the traveler, purpose of the trip, origin/destination (and intervening stops), and dates of travel, as far in advance of the proposed travel as possible, but in no event less than three weeks before travel is planned to commence.

The contracting officer's or contracting officer's representative (if delegated by the contracting officer) prior written approval may be in the form of a letter or telegram or similar device or may be specifically incorporated into the schedule of the contract. At least one week prior to commencement of approved international travel, the Contractor must notify the cognizant Mission, with a copy to the contracting officer or contracting officer's representative, of planned travel, identifying the travelers and the dates and times of arrival.

H.10 ADS 302.3.5.9 NONDISCRIMINATION (JUNE 2012)

FAR Part 27 and the clauses prescribed in that part prohibit contractors from performing in or recruiting from the U.S. from engaging in certain discriminatory practices.

USAID is committed to achieving and maintaining a diverse and representative workforce and a workplace free of discrimination. Based on law, Executive Order, and Agency policy, USAID prohibits discrimination in its own workplace on the basis of race, color, religion, sex (including pregnancy and

Solicitation # 7200AA21R00089 gender identity), national origin, disability, age, veteran’s status, sexual orientation, genetic information, marital status, parental status, political affiliation, and any other conduct that does not adversely affect the performance of the employee. USAID does not tolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employment. Contractors are required to comply with the nondiscrimination requirements of the FAR.

In addition, the Agency strongly encourages all its contractors (at all tiers) to develop and enforce comprehensive nondiscrimination policies for their workplaces that include protection on these expanded bases, subject to applicable law.

H.11 ADS 302.3.8.10 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION (August 2016)

(a) Definitions “USAID Implementing Partner Notices (IPN) Portal for Acquisition (“IPN Portal”)” means the single point where USAID posts universal bilateral modifications, which can be accessed electronically by registered USAID contractors. The IPN Portal is located at https://sites.google.com/site/ipnforacquisitions/.

“IPN Portal Administrator” means the USAID official designated by the M/OAA Director, who has overall responsibility for managing the USAID Implementing Partner Notices Portal for Acquisition.

“Universal bilateral modification” means modifications such as those that update or incorporate new FAR or AIDAR clauses, other terms and conditions, or special requirements that affect all awards or a class of awards as specified in the Agency notification of such terms and conditions or special requirements.

(b) By submission of an offer and execution of a contract, the Offeror/Contractor acknowledges the requirement to:

1. Register with the IPN Portal if awarded a contract resulting from this solicitation, and 2. Receive universal bilateral modifications to this contract and general notices via the IPN Portal.

(c) Procedure to register for notifications.

Go to: https://sites.google.com/site/usaidipnforacquisitions/ and click the “Register” button at the top of the page. Contractor representatives must use their official organization email address when subscribing, not personal email addresses.

(d) Processing of IPN Portal Modifications The contractor may access the IPN Portal at any time to review all IPN Portal modifications; however, the system will also notify the contractor by email when the USAID IPN Portal Administrator posts a universal bilateral modification for contractor review and signature. Proposed IPN Portal modifications distributed via the IPN Portal are applicable to all awards, unless otherwise noted in the proposed modification.

Within 15 calendar days from receipt of the notification email from the IPN Portal, the contractor must do one of the following:

1. (a) verify applicability of the proposed modification for their award(s) per the instructions provided

Solicitation # 7200AA21R00089 with each modification; (b) download the modification and incorporate the following information on the SF30 form: contract number, organization name, and organization mailing address as it appears in the basic award; (c) sign the hardcopy version; and (d) send the signed modification (by…