PPIC A-E Statement of Work - Draft.pdf

STATEMENT OF WORK (DRAFT)

FOR

Princeton Plasma Innovation Center (PPIC) Architectural and Engineering Services

UNIQUE IDENTIFIER: PPIC_1.0_SOW_004_R0

Reference Work Planning #: 3077

REVISION 0

DATED October 6, 2020

PREPARED BY:________________________________

Cognizant Individual/Project Manager: Michele Solaroli

REVIEWED BY:________________________________

Responsible Engineer: David Carle

Quality Assurance: Surendra Tiwari

ES&H: Mike Bonkalski

APPROVED BY:________________________________

Project Director: Craig Ferguson

PRINCETON

PLASMA PHYSICS LABORATORY

P.O. BOX 451

PRINCETON, N.J. 08543

609-243-2000

PPIC_1.0_SOW_004_R0_ DRAFT 10/06/20

1.0 INTRODUCTION & SCOPE

1.1 INTRODUCTION

Princeton Plasma Physics Laboratory (PPPL) is a United States Department of Energy national laboratory for plasma physics and nuclear fusion science. The PPPL site is located in Princeton University's Forrestal Campus in Plainsboro Township, New Jersey. Its primary mission is research into and development of fusion as an energy source.

Princeton Plasma Physics Laboratory (PPPL) has developed a long-term initiative to make mission critical improvements to offices and lab facilities. These improvements are needed to support PPPL’s unique and distinct competencies and close existing capability gaps that support the laboratory programs. PPPL is initiating a project for a multi-use facility including small/medium bay labs, a collaboration center and office space called the Princeton Plasma Innovation Center (PPIC). It will provide both office space and adaptable laboratory space for large-scale high-precision diagnostic and Plasma Facing Component (PFC) research and development. The center will also provide world class computer visualization tools adjacent to remote collaboration space for real-time access to fusion research machines outside of

PPPL.

In July 2019, the Science Laboratory Infrastructure (SLI) program conducted a pre-conceptual planning and mission validation independent review prior to submission of the Mission Need Statement (MNS). The review validated the overall mission and gaps, and led to an approval of Critical Decision 0 (CD-0) on September 9, 2019.

Since receipt of CD-0, PPPL has been pursuing Department of Energy (DOE) line item funding to meet a critical mission capability gap defined in the CD-0 approved Mission Need Statement through the development of CD-1, Approve Alternative Selection and Cost Range. An Analysis of Alternatives (AOA) was conducted to identify the best alternative solution to meet this capability gap resulting in a newly constructed multi-story laboratory/office building as the preferred approach.

Currently, PPPL has completed a Conceptual Design Report and is preparing for CD-1 approval in FY 2021.

The Princeton Plasma Innovation Center (PPIC) will be designed to address the critical facilities and infrastructure gaps at PPPL in order to meet the DOE Office of Science (DOE-SC) mission need by:

Consolidating talent for efficient scientific collaboration.

Providing world class visualization capability.

Establishing U.S. based remote control room capability for fusion machines.

Providing operations and infrastructure support for leadership in advanced plasma diagnostic development.

Providing modern, medium bay, reconfigurable laboratory space.

Providing additional office space needed for future growth in theory, administration, and physics departments.

Providing additional office space needed for an expanded user-base anticipated during operations of other critical high visibility science projects.

The proposed new building will consist of multiple stories and provide between 77,500 – 107,000 gross square feet (GSF) of a multi-purpose facility. The conceptual design target was ~85,000 GSF. This multi-story building will include small and medium bay labs, collaboration space, conference rooms and offices for approximately 190 -233 personnel. The building and associated site work will be designed to be aesthetically compatible to the existing structures, pleasing to public view and create a focal point for entry to PPPL.

The project will meet DOE’s High Performance Sustainable Building (HPSB) standards and strive for US Green Building Council (USGBC) LEED Gold v4 BD+C certification.

Energy conservation, green building principles, and sustainable design are to be included in the design requirements.

1.2 SCOPE

This Statement of Work is for services of an Architectural/Engineering (referred to hereinafter as A/E) firm to provide Title I, II, and III design services for the Princeton Plasma Innovation Center (PPIC). These services are generally defined as follows:

Title I -- Provide the necessary topographical and other field surveys, test borings, and other subsurface investigations; prepare preliminary studies, sketches, layout plans, and outline specifications; and prepare reports including estimates of cost of the proposed project and of all structures, utilities, and appurtenances thereto.

Title II -- Provide complete design of the work including preparation of all required preliminary and final working drawings, specifications, estimates, and subcontract documents; and assist in securing, analyzing, and evaluating bids or proposals for construction; and consult with PPPL on all questions arising in connection with the services performed by the architect-engineer.

Title III -- Provide construction administration services with architect-engineer supervision and inspection of construction under the direction of a responsible representative, review submittals, check shop drawings, respond to RFIs and change orders, provide change order estimates, and furnish record drawings to show construction has actually been accomplished.

The design services will require multi-discipline technical capabilities; primarily architectural, mechanical, electrical, structural, civil, landscaping including but not limited to HVAC, energy conservation, fire protection, utility piping, roofing, instrumentation/controls and structural support. Lab planning, vibration control, EMI, wind analysis and system integration capabilities will be required for development of lab space. AE should include all necessary consultants to provide full laboratory and office design requirements.

2.0 APPLICABLE DOCUMENTS

Applicable documents shall follow the latest edition and/or revision unless noted otherwise. The following documents shall include but are not limited to the following:

2.1 ICC, International Code Council

2018 ICC family and referenced standards 2018 IBC, International Building Code, NJ Edition 2018 IECC, International Energy Conservation Code

2.2 NFPA, National Fire Protection Association

2017 NFPA 70, National Electric Code 2015 NFPA 70E, Standard for Electrical Safety in the Workplace 2018 NFPA 101, Life Safety Code 2018 NFPA 5000, Building Construction and Safety Code

2.3 ASHRAE, American Society of Heating, Refrigerating, and Air-Conditioning Engineers ASHRAE 52.2, Testing General Ventilation Air-Cleaning Devices ASHRAE 62.1, Ventilation for Acceptable Indoor Air Quality ASHRAE 90.1, Energy Standard for Buildings

2.4 NSPC, National Standard Plumbing Code

2.5 NJUUC, New Jersey Uniform Construction Code; Rehabilitation Subcode, Subchapter 6

2.6 Code of Federal Regulation 29 CFR 1910, Occupational Safety and Health Standards

2.7 Code of Federal Regulation 29 CFR 1926, Construction Industry Regulations

2.8 Code of Federal Regulation 10 CFR 851, Worker Safety and Health Program

2.9 Construction Specifications Institute

MasterFormat

PPPL ES&H 5008 (http://bp-pub.pppl.gov/ESHD_MANUAL/sm.html) Department of Energy Executive Order 13834: Efficient Federal Operations

The A/E shall document within the project drawings and Basis of Design (BOD) report, all applicable standards for this work scope.

3.0 APPLICABLE DRAWINGS & SUPPORTING DOCUMENTS

3.1 APPLICABLE DRAWINGS

C & D Sites Building Layout & Number Identification Property Line, B-AD-300 Sheet 2.

PPPL Division 1 specifications will be provided for coordination with technical specifications.

Reference drawings if available will be provided to the A/E. The A/E can request drawings they believe exist and will aid in the design, but there may be instances where documentation is unavailable.

3.2 SUPPORTING DOCUMENTS

PPIC Mission Need Statement PPIC Conceptual Design Report (dated 2020) Geotechnical Report (dated April 2020) Vibration Report (dated April 2020) PPIC Preliminary Hazard Analysis Report (PHAR)

4.0 RESPONSIBILITIES

4.1 GENERAL

4.1.1 PRINCETON PLASMA PHYSICS LABORATORY (PPPL)

a. All communications on technical matters shall be directed from and to the assigned Princeton Technical Representative (PTR).

b. All communications on administrative matters shall be directed from and to the PPPL Procurement Representative.

c. PPPL will make available knowledgeable personnel for escorting all contractor personnel on site, particularly in access-controlled areas.

4.1.2 ARCHITECT / ENGINEER (A/E)

a. The A/E shall provide a single point of contact for any communication between PPPL and the A/E.

b. A government issued Photo ID is required for all A/E personnel access to PPPL. The A/E shall notify the PPPL PTR of any site visit twenty-four (24) hours prior to arrival.

c. A/E will follow and incorporate all PPPL related procedures as they relate to the statement of work and performing work at PPPL.

d. A/E personnel expected to be onsite more than 40 hours in a year shall be required to receive General Employee Training (GET) and will be badged for PPPL access. Other training may be required based on work to be performed;

see Section 8.0.

e. In the event work of any off-normal issues or events, the A/E shall notify the PTR and others in accordance with Attachment 1, “Notification Requirements Off-Normal Events and Issues.”

4.2 DESIGN SERVICES

The A/E will furnish the personnel, facilities, equipment, materials, and supplies necessary to perform program validation, preliminary design, final design, value engineering, and construction support services for the implementation of the Princeton Plasma Innovation Center (PPIC) project. The nature and purpose of the PPIC is described in the Mission Need Statement, dated Sept 2019, and the Conceptual Design Report (CDR), dated June 2020 (reference Section 14).

The description of services contained herein shall not relieve the Architect-Engineer of its responsibility to fully exercise its independent design and technical judgment in carrying out its obligations under this subcontract.

4.2.1. TITLE I SERVICES – PRE-CONCEPTUAL INVESTIGATION & CONCEPTUAL

DESIGN

Investigate the PPPL’s mission need and PPIC conceptual design for feasibility and effectiveness. Program validation of PPIC Conceptual Design is required and should include the following:

a. Coordinate a kick-off meeting with PPPL to go over the anticipated design schedule, deliverables and overall plan. Lower tier consultants shall be present as necessary.

b. The A/E shall review existing conditions, drawings, and reports.

c. Review PPIC Conceptual Design Report (CDR), Program Document, Cost Estimates, Geotechnical Study and Vibration Study, etc.

d. Revalidate and update the CDR program and report to assess if programmatic changes are necessary. Conduct stakeholder interviews, planning meetings and necessary efforts to establish and document the detailed requirements that the project must meet to close the capability gap outlined in the approved Mission Need Statement. Document additional program requirements and design criteria. Modify building program based on interviews with key stakeholders and facility users.

e. Develop alternative conceptual drawings, to include site and buildings plans, preliminary sections, elevations, and 3D drawings that incorporate programmatic changes. Develop a new architectural scheme for the state-of-the- art building that will become the basis of preliminary design. The new conceptual scheme shall be accompanied by a program summary for presentation to PPPL.

f. Provide topographical survey of the project site.

g. Perform field surveys, selective demotion, non-destructive examination and testing, including test borings, and other subsurface investigations if necessary for concept development and as recommended by PPPL.

h. Provide cost estimate (class III) according to DOE G 413.3-21 guide based on the schematic design and project construction range. Refer to Attachment 5 for guidance.

i. Evaluate economic Life Cycle Cost Analysis of concept.

j. Evaluate CDR sustainability recommendations along with High

Performance Sustainable Building (HPSB) and LEED preliminary checklists. Update HPSB and LEED checklists.

k. Design meetings shall be held as necessary to review findings and discuss paths forward.

l. Present updated conceptual design to PPPL prior to final report being reviewed by PPPL. Incorporate all review comments prior to submission for final approval to move to Preliminary Design.

4.2.2 TITLE II SERVICES – DESIGN AND BID ADMINISTRATION

The project will have two separate design packages: Site Preparation and Building Design that will start after Preliminary Design approval. Each design package will have separate design deliverables for review and approval. The site preparation package for Critical Decision 3a (CD-3a) includes demolition of Theory/Admin wing, utility isolation from other buildings, relocation of site utilities, installation of new site utilities, geothermal wells, etc. in preparation for building excavation. CD-3a scope will be confirmed with PPPL in conjunction with CMGC to determine all site scope that could be addressed prior to building construction. The building design package for Critical Decision 3 (CD-3) will primarily focus on the multi-story office and lab design.

4.2.2.1 PRELIMINARY DESIGN PHASE (30%):

Field investigation, site surveying, condition assessments, cost estimates and construction schedule, project specifications, and project drawings, etc. shall be submitted to suit 30% development of the project scope. Provide the following services:

a. Coordinate a kick-off meeting with PPPL to go over the anticipated design schedule, deliverables and overall plan. Lower tier consultants shall be present as necessary.

b. Field investigation, site surveying, condition assessments, cost estimates and construction schedule, project specifications, and project drawings shall be submitted to suit 30% development of the requested scope.

c. Utilize the scheme developed and approved by PPPL, existing CDR, PHAR, and final programming document as the basis for development of preliminary design. The A/E shall also incorporate requirements from the CDR supporting documents and the CDR internal review comments and responses.

d. Existing PPPL drawings are raster images. The A/E shall develop all CAD backgrounds required to complete the scope of work included in this SOW. PPPL CAD backgrounds may be provided upon request and availability.

e. Prepare engineering calculations and conduct computer modeling to size the building’s utilities and systems.

f. Prepare drawings that are appropriately detailed for Preliminary Design. Drawings of all building elements, systems, site, utilities, and other elements will be developed in sufficient depth and detail so that the drawings clearly illustrate all items; refer to Attachment 3 for deliverables requirements at design phases.

g. Complete a code analyses to identify and address security, safety hazards, risks, life safety, and fire protection.

h. Ensure that provisions are made for future flexibility of the PPIC’s functionality.

i. Perform a wind study to examine exhaust re-entrainment issues from rooftop laboratory exhaust fans to rooftop AHUs.

j. Develop specifications in CSI outline MasterFormat defining materials and equipment to be used within the design. See attachment #4 for additional details.

k. Develop High Performance Sustainable Building (HPSB) and LEED v4

BD+C checklists and preliminary design documentation.

l. Provide a high-level construction schedule in Microsoft Project or

Primavera 6 with a narrative discussion on the construction phasing required to meet the funding profile and PPPL’s operational schedule.

m. Develop additive and deductive options of varying size to support incremental Construction Bid Options ranging from 90% to 110% of the targeted construction contract price.

n. Prepare a preliminary design (class III) cost estimate per DOE G 413.3- 21 with quantities and unit costs for each intended type of material, equipment item, and system to verify and monitor compliance to the project budget (Refer to Attachment #5).

o. Address any concept changes that prove necessary to overcome design deficiencies (at no cost to PPPL) or changes required to design the projects within the prescribed construction budgets.

p. If the Construction Manager / General Contractor (CM/GC) contract has been awarded prior to Preliminary Design, the A/E is required to provide assistance through PPPL to the CM/GC in preparing independent cost estimates and schedules. This assistance includes providing preliminary design information to the CM/GC for the development of preliminary estimates of construction labor, equipment, and material quantities; and identifies any long-lead procurement or other potential labor or material supply problems for more accurate project cost estimates.

q. Prepare the Preliminary Design Report for the facility, including a narrative summary report and a drawing format that incorporates the following items:

i. A general project description, functional area program, design criteria, basis and justification for various design elements and systems.

ii. Drawings and calculations for all developed building elements, systems, site, utilities, and other elements that are in sufficient depth, detail, and dimensions to clearly illustrate all items.

iii. Section addressing and resolving environmental considerations and conventional issues associated with facilities, such as issues concerning air, water, land, impacts of various possible pollutants, quantities, sources, release points, measures proposed to avoid adverse impacts, methods of controlling and treating discharged effluents and pollutants, and compliance with U.S. Environmental Protection Agency (EPA) and New Jersey Department of Environmental Protection (NJDEP) and New Jersey Soil Erosion and Sediment Control Conservation District (Freehold) requirements. This section must be integrated with the DOE High Performance Sustainability Requirements and goals to ensure clarity of direction.

iv. Section addressing solutions for security, safety hazards and risks, life safety and fire protection analysis, and provisions for the disabled.

v. Outline specification providing sufficient statements and details to illustrate the principal materials and installed equipment to be used.

vi. Preliminary cost estimate with quantities and unit costs for each intended material, equipment item, and system.

vii. Section addressing the value engineering issues that were considered and analyzed, including life-cycle costing studies and calculations, and the reasons and justification for their disposition.

viii. Energy analysis that is conducted using the DOE-2 Energy Software Program or equivalent.

b. Artificial Intelligence (AI)/Material Learning requirements shall be coordinated with PPPL Facilities & Site Service prior to starting design.

Consideration for future data collection capabilities should be included in design.

r. Physical Model - Prior to the conclusion of Preliminary Design, the A/E is required provide a scaled physical model of the building and project site.

s. Hazard Analysis Report - The A/E is required to assist PPPL in the preparation of a Hazard Analysis Report, which will be developed by updating the PHAR to include any new or revised information on facility hazards.

t. Fire Protection and Life Safety Assessment - The A/E shall prepare a

Fire Protection Assessment Report (FPA) to identify potential fire hazards and a set of fire hazard controls. The FPA will serve as one basis for the final design of facility-related hazard control strategies.

The FPA is to be prepared by a qualified professional. The FPA shall be formally approved and signed by the manager overseeing its preparation, A/E Project Manager and PPPL’s Authority Having Jurisdiction (AHJ).

u. Oversee further site investigation such as potholing, Electro Magnetic Interference (EMI) studies, etc. if necessary.

v. The preliminary design shall be presented by the A/E to PPPL at a Preliminary Design Review (PDR). (Refer to Section 4.2.2.4 for Design Reviews)

4.2.2.2 FINAL DESIGN PHASES (60%-100%): The Final Design will be prepared utilizing the preliminary design, CMGC constructability review, estimate and PPPL’s comments. Field investigation, site surveying, condition assessments, cost estimates and construction schedule, project specifications, and project drawings, etc. shall be submitted to suit 60% and 90% development of the project scope accordingly. There will be two design packages: Site Preparation and Building Design. Each will require the following final design activities at 60% and 90% design:

a. Resolve of Preliminary Design Review Comments - The A/E shall undertake restudy and redesign work resulting from changes required from the Preliminary Design review, Value Engineering, and any DOE Critical Decision type of review.

b. Complete of Final Calculations and Basis of Design - The A/E shall update Preliminary Basis of Design and prepare final calculations substantiating the design, complete code analyses to identify and address security, safety hazards, risks, life safety, and fire protection.

c. Develop Final Design Drawings - The A/E shall provide final contract drawings for procurement and construction, including plans, sections, elevations, details, schematics, flow diagrams, schedules, etc.

d. Develop Specifications - The A/E shall provide final detailed specifications for construction and specifications for equipment procurement.

e. Finalize High Performance Sustainable Building (HPSB) and LEED v4 BD+C checklists and documentation in an Energy and Sustainable Design Report to document compliance with Federal goals and objectives.

f. Prepare of cost estimate (class II) for 60% design and (class I) for 90% design deliverables with quantities and unit costs for each intended type of material, equipment item, and system to verify and monitor compliance to the project budget to meet requirements under Attachment #5.

g. Confirm utility service requirements.

h. The A/E shall coordinate with the Commissioning Agent on development of the commissioning specification for system as well as building envelope commissioning to meet the HPSB and LEED v4 BD+C requirements. Identify building systems that are to be commissioned. Review and comment on Commissioning Agents start-up testing procedures for conventional facilities equipment and systems.

i. Develop a systems requirement document for each lab type and summarize each labs available utilities for fit-out.

j. Develop a testing and inspection plan for tracking testing & inspections required during construction in partnership with CM/GC.

k. Finalize updates to the Hazard Analysis Report (HAR) and the Fire Protection Assessment (FPA) to ensure these documents reflect any design evolution/changes.

l. Develop Furniture, Fixture & Equipment Design (FF&E) bid packages with plans and specifications for the office, conference, collaboration and laboratory spaces. Provide interdisciplinary coordination of the interior design. Integrate all fixed and movable furnishings with the Final Design to include all building finishes and all building systems.

Create a separate Audio Visual package with drawings and specifications for bidding. FF&E design deliverables shall be prepared at 60%, 90% and 100%. PPPL will utilize the 100% design package for bidding the FF&E packages.

m. Develop an off-project matrix as part of final design report that lists in detail the boundary between elements included in the project scope and those which are to be provided as part of the use move-in and laboratory fit-out phase of the project.

n. Develop Design Alternatives that include additive and deductive options to support incremental Construction Bid Options ranging from 90% to 110% of the targeted construction contract price as discussed in Section 2.1.

o. Provide BIM Coordination with CMGC from preliminary design through “For Construction” contract documents. GC will take final BIM model and update throughout the construction phase as required. Record drawings will be integrated into final BIM model by

AE.

p. The A/E is required to provide design documents and present the design at 60%, and 90% design completion levels for both site preparation and building design to PPPL at designated design reviews.

The A/E shall provide PPPL a review period of fifteen (15) working days, during which time A/E effort may continue. Formal response to all review comments will be prepared by the A/E and provided to PPPL PTR within ten (10) working days after the completion of the review period, and drawings changes will be incorporated by the subsequent Final Design deliverable. The 90% review recommendations are to be incorporated into the 100% Final Design documents and they are to be issued (or stamped) as "Approved for Construction."

q. The final design deliverables shall be presented by the A/E to PPPL at a various design reviews. (Refer to Section 4.2.2.4 for Design Reviews)

r. After 90% Final Design Reviews, all project documents shall be revised to include comments generated and shall be considered the 100% Bid Set deliverable.

4.2.2.3 SUSTAINABILITY REQUIREMENTS:

a. The A/E shall oversee the sustainability management for the project from design through construction. A LEED AP shall be assigned to the project and shall facilitate and maintain all documents. HPSB checklist shall be maintained as well throughout the design and construction. Upon completion of the project, the A/E shall provide PPPL a sustainability report that meets the HPSB and LEED v4 DB+C requirements. The LEED v4 DB+C documentation shall be organized and prepared for submission to USGBC if desired by PPPL.

b. The A/E shall provide designs to support Federal goals in energy and environmental initiatives, including energy efficiency, enhanced Indoor Environmental Quality (IEQ), greenhouse gas reduction, water supply, waste prevention, commissioning and facility maintenance and operations. The intent of using an Integrated Sustainable Design approach is to create a culture where every element of work is examined as part of the process that reduces the impact on our natural resources of the local, regional, and global environments while enhancing the IEQ for the occupants. Evaluation of trade-offs will be an important component of the design and will have to be evaluated in a holistic framework to achieve long-term benefits for the program. Evaluation criteria will include economic rate-of-return, the overall project budget, schedule limitations, program requirements, aesthetic acceptability, maintainability and environmental justice. The design process must be iterative, interdisciplinary and reflect the interconnection of all systems and resources. The design shall meet or exceed the Federal goals and objectives stated the following:

Executive Order 13834

High Performance Sustainable Buildings, DOE G 413.3-6B (Apr 2020)

Guiding Principles for Sustainable Federal Buildings (Feb 2016)

Energy Policy Act (EPACT) (2005)

LEED v4 BD+C Gold Certification

4.2.2.4 DESIGN REVIEWS

a. Design quality is a high priority and was utilized as a criterion in the Architect-Engineer selection process. The Architect-Engineer firm shall be responsible to do Quality Control Reviews (QCR) of its own design. PPPL reviews are not intended to substitute for Architect- Engineer quality control.

b. Internal Reviews: At each required submittal, PPPL will conduct a quality assurance review of the documents. Review participants may include representatives from Operations, Project Management Team, Facilities, Engineering, ES&H, Quality and DOE Site Office. PPPL will have 10 days for design reviews prior to providing comment and meeting with AE. The AE will have 10 day for comment resolution.

c. External Reviews: If required by the DOE or other federal agency the submittal documents will be reviewed by individuals outside of PPPL.

4.2.2.5 DIRECTOR’S REVIEWS AND DOE INDEPENDENT DESIGN REVIEWS

The Final Design documents are an integral part of PPPL’s CD-3a (Site Preparation) and CD-3 (Building Construction) submittals and presentation to the DOE and subsequent approval to proceed to Construction. The PPPL CD-3 project milestone is the Approval to Start Construction. The A/E will provide needed technical support to the PPIC Project Team to prepare for the Director’s Review and DOE Independent Project Review (IPR), along with other miscellaneous review support.

Support includes attendance by principal technical staff prior to and during reviews to answer questions and provide technical information.

Support includes preparing graphical materials to display facility floor plans and site layouts. The A/E will incorporate any project review comments into Final Design documents to be resubmitted to PPPL within 2 weeks of the Project Review.

4.2.2.6 VALUE ENGINEERING WORKSHOP

The Architect-Engineer shall lead a value engineering workshop with Construction Manager / General Contractor (CM/GC) to review 30% preliminary design documents including cost estimates and provide PPPL with a report of findings and recommendations. The VE study shall be conducted in three parts – Information gathering, value engineering report and system evaluations, and recommendations.

a. Information gathering shall include design requirements and parameters, design documents, maintenance requirements, and facility functions.

b. The value engineering report shall document the overall evaluation process, the systems/components investigated, and recommendations to be considered in the design documents.

c. The recommendations should include impacts, if any, to maintainability and life cycle costs.

Within three weeks of the completion of the 30% preliminary design submission, the A/E will provide a Value Engineering (VE) Study based on the 3% Design submissions identifying VE opportunities where the value to PPPL and its stakeholders could be improved, and the CM/GC will provide estimates of the cost and schedule impacts if the VE opportunities were to be accepted. Each VE Study shall include a list of proposed Substitutions. The studies shall consist of a one day workshop with the A/E and pertinent members from the CM/GC to review VE opportunities; VE opportunities will be evaluated off-line by all parties, then one week later the A/E will conduct a one day meeting to evaluate and decide which of the VE opportunities will be accepted.

4.2.2.7 COST REQUIREMENTS:

a. Design-to-Cost Requirement: The Not too Exceed (NTE) construction cost for purposes of design will be based on CDR estimate and discussion with PPPL prior to starting Preliminary Design. Construction options, alternatives, and scope enhancements that affect the construction cost will not warrant additional compensation to the A/E.

b. From the more detailed drawings and information developed, more accurate cost estimates and project schedules will be developed independently by both the A/E and the CM/GC. This activity may reveal the need, at this stage of design, for revisions in scope or project features to keep the project within authorized funding and/or the need for early procurement of long-lead equipment to keep the project on schedule. Any necessary revisions in scope, project features, materials, and finishes that are required to stay within budget shall be made by the A/E at no cost to PPPL.

c. The A/E shall include additive and deductive alternates of varying size to support incremental Construction Bid Options ranging from 90% to 110% of the targeted construction contract price.

The A/E and PPPL will work together to identify specific alternative items.

d. The A/E is required to prepare estimates of the construction contract price at various times during the design process that are sufficient to ensure that the design remains within PPPL’s construction contract price limit as the design is developed. The A/E shall maintain a current cost table throughout the design and provide the status on a monthly basis to the PPPL PTR to ensure that cost targets are maintained. At a minimum, the A/E shall prepare and submit construction contract price estimates at the following design milestones.

Preliminary Design Cost Estimate (Class III)

60% Building Final Design Cost Estimate (Class II)

90% Site Prep Final Design Cost Estimate (Class I)

90% Building Final Design Cost Estimate (Class I)

100% Final Design Cost Estimate (Class I)

e. The A/E shall prepare detailed, bottoms-up cost estimates of the cost of construction within three (3) weeks of design submission for reconciliation with CM/GC estimate. The A/E cost estimate shall comply with the requirements described in Attachment 5.

f. Cost Reconciliation Requirements:

i. For the preliminary and for each of the final design milestones, the A/E shall coordinate with PPPL and the CM/GC to reconcile the A/E’s and CM/GC’s respective cost estimates to ensure accuracy and agreement. The A/E is required to participate in the reconciliation of estimated construction contract prices. A reconciled cost estimate shall be delivered within ten (10) working days of receipt of the CM/GC cost estimate information.

ii. If the reconciled construction contract price estimate at a design milestone exceeds PPPL’s estimated construction contract price limit, the A/E shall identify and incorporate the changes necessary to bring the design into compliance.

The design must remain in compliance with the scope described herein. No review of the A/E’s recommended changes by PPPL shall relieve the A/E of its contractual responsibility to design the PPIC within the estimated construction contract price limit. No reliance on the CM/GC’s estimate information shall relieve the A/E of its contractual responsibility to design PPIC within the estimated construction contract price limit.

iii. If the reconciled construction contract price estimate at Preliminary Design exceeds PPPL’s estimated construction contract price limit, the A/E shall not proceed with the next design phase (Final Design) until it has identified and received PPPL concurrence on reasonable changes necessary to bring the design into compliance.

iv. If the A/E does not agree with the accuracy of the CM/GC’s estimate or is unable to reconcile the CM/GC’s estimate with its own, then PPPL shall meet with the A/E and the CM/GC’s estimator and attempt to resolve the outstanding issues. If the A/E is unable to reconcile the differences with the CM/GC’s estimate, PPPL will determine whether the estimate prepared by the CM/GC or the A/E shall be used for purposes of evaluation of the A/E's potential obligation to modify the design to bring the design within PPPL's estimated construction contract price limit.

4.2.2.8 SCHEDULE REQUIREMENTS:

Resource Loaded Schedule and Schedule of Values - At the start of preliminary design, the A/E is to provide a resource-loaded schedule in Microsoft Project or Primavera 6 of its work for PPPL’s review and approval.

In addition, a schedule of values by month will be required. The schedule will be used to track cost and schedule progress using earned value management techniques. Schedule of vales shall be designated by design deliverable packages.

4.2.2.9 PROJECT COMMUNICATION MATERIAL REQUIREMENTS:

Project Communication Material - The A/E shall provide multiple three-dimensional (3D) computerized renderings of the project for PPPL’s use, as well as 8.5” x 11” color prints and electronic versions (e.g., .tif or .jpg files) of key views.

4.2.2.10 PROJECT DOCUMENTATION SITE

A/E shall establish a browser-based documentation for documentation submittals and correspondence accessible by authorized PPPL employees within two weeks of contract award.

4.2.2.11 FINAL CM/GC BID SERVICES:

The A/E shall be on site during the pre-bid conference and site walkthrough for bidding the construction with CM/GC and provide the following:.

a. Formal written answers shall be submitted to any questions that are generated from project bidders. All answers to be provided to PPPL Procurement Representative.

b. The A/E is responsible for providing any addendum revisions to the project documents that may have developed during the bid phase.

c. Conformed drawings and specifications shall be provided prior to the start of construction. A fully incorporated Issued for Construction deliverable shall be signed and sealed at the conclusion of the bid process to serve as the conformed contract documents for the construction A/E.

4.2.3 TITLE III SERVICES – CONSTRUCTION ADMINISTRATION

A/E shall confirm Title III services duration at the conclusion of the construction bid phase. Any change for additional services time shall be submitted to PPPL procurement in writing.

The construction phase services by the A/E will include, but are not limited to, schedule and cost control support; weekly inspection of the construction contractor(s’) work; submittal/shop drawing review; review of change requests and cost proposals; responses to inquiries (RFI); participation in the commissioning of building systems; preparation of punch lists defining the work that is necessary to complete the project in accordance with the project’s specifications and drawings; and preparation of record documents based on all construction phase changes and the CM/GC prepared “as-built” documents.

4.2.3.1 REQUESTS FOR INFORMATION (RFI)

a. The A/E shall provide consultation and assist in preparing and reviewing responses to RFIs. Types of RFIs: Requests for clarification of contract documents; Evaluation of alternative proposals to be reviewed for acceptability; Resolution of non-conformance issues requiring the evaluation of PPPL and contractor proposals for correction of work or replacement of products deemed not in conformance with the contract documents.

b. The A/E shall expedite the RFI response process, especially for schedule-critical issues. The A/E will cooperate in facilitating the smooth flow of construction, consistent with professional due care. The A/E will integrate with GC software platform and provide electronic RFI responses within five (5) calendar days of receipt unless written approval is provided in advance by the PPPL

Procurement Manager. Such approval will establish a reasonable response time for that particular RFI.

4.2.3.2 SUBMITTAL/SHOP DRAWING REVIEW

a. The A/E shall review completeness and accuracy of the CM/GC’s submittal register for alignment with the installation schedule.

b. The A/E shall perform technical reviews of shop drawings, samples, technical data, equipment cut sheets, etc., for conformance with the contract documents based upon the schedule of submittals provided by the CM/GC. Individuals performing reviews must be licensed or supervised by professionals licensed in the engineering discipline for which they are performing reviews. Review and tracking of submittals will follow a process to be established by PPPL.

c. The A/E shall expedite the submittal response process, especially for schedule-critical issues. The A/E will cooperate in facilitating the smooth flow of construction, consistent with professional due care.

d. The A/E shall evaluate any submittal substitutions for design accuracy and cost validation.

e. Unless approved in advance by the PPPL PTR, submittal items must be reviewed and returned by the A/E within ten (10) working days of receipt by the A/E. The PPPL PTR’s approval of additional time for submittal responses will establish a reasonable response time for a particular submittal.

4.2.3.3 CONSTRUCTION FIELD OBSERVATION AND INSPECTION

a. Provide an A/E Field Representative, as required, to maintain construction progress for not less than an average of two full days per week throughout the duration of construction, which shall be approved by PPPL and shall not be removed prior to final completion of the project unless approved or requested by PPPL.

The Field Representative shall be resident in the Princeton Metropolitan area and shall maintain and office throughout the course of the project.

b. The A/E may choose to retain the services of a Princeton-area-based A/E firm for the purpose of providing a Field Representative. The retention of a Princeton-area-based firm for a Field Representative shall not modify, in any manner, the A/E’s obligation to participate directly in all aspects of the provision of A/E services, and the A/E shall remain ultimately responsible for all services to be provided per the agreement.

c. The A/E shall provide observation of the construction contractor’s work to: Become generally familiar with and to keep PPPL informed about the progress and quality of the portion of the work completed; Endeavor to guard PPPL against defects and deficiencies in the work; Determine whether the work is being performed in a manner indicating that the work, when fully completed, will be in accordance with the Contract Documents.

d. However, the A/E shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences, or procedures or for safety programs in connection with the work, since these are the construction contractor’s responsibilities under the Contract Documents.

e. The A/E shall document and provide PPPL reports for each of its construction observation visits. The A/E shall report to PPPL known deviations from the Contract Documents.

4.2.3.4 CHANGES

a. As required to support the progress of the work, the A/E shall provide design modification services to resolve problems encountered during construction. As requested by PPPL Procurement, the A/E will evaluate the technical feasibility of PPPL-requested changes, contractor-proposed changes, and contractor-requested deviation requests/substitutions. When requested, the A/E shall participate in the review of contractor change order requests regarding changes that affect the construction contract price or time.

b. When approved, the A/E shall provide design modification services to support the implementation of PPPL-requested changes and contractor-requested deviation requests. These additional design modification services will be requested by PPPL Procurement on a case-by-case basis.

c. PPPL will prepare project processes, procedures, and forms to ensure the orderly implementation and tracking of change(s) on the project. The A/E will participate in the use of and will comply with these processes, procedures, and forms. PPPL expects that the A/E will prepare change documentation in such a fashion as to best support the efficient future incorporation of changes into the project’s Record Documents.

4.2.3.5 ARC FLASH ANALYSES

The A/E shall perform all engineering analyses necessary to support panel labeling compliance with all applicable regulations. The work shall include the following:

a. Preparation of information necessary for each panel warning label indicating all required information, including flash hazard category, protection boundary, incident energy, and Personal Protective Equipment (PPE) necessary.

b. Provide electronic (Excel) and hard copy of results signed and approved by a licensed Professional Engineer (PE).

c. Provide appropriately labeled panel labels based on as-built conditions with actual equipment provided in submittals. Labels will be installed by the Contractor.

4.2.3.6 TESTING AND ACCEPTANCE

a. The A/E shall participate as requested in the testing and acceptance of various systems.

b. The A/E shall review for contract document compliance the O&M manuals provided by the contractor(s). O&M manuals shall include System Design Descriptions of the mechanical, electrical, fire detection/alarm, and HVAC control systems. The System Design Descriptions shall describe the system equipment, design parameters, and operating philosophy. Manuals must include equipment cut sheets, valve tag charts, electrical panel charts, etc.

The manuals shall also include step-by-step instructions on critical operating requirements and will be used in the training of operating personnel. The A/E’s review shall confirm the above and assure that the manuals are project specific.

c. The A/E shall participate in the review and resolution of commissioning activities as required for the contractor and commissioning agent to deliver completed scope as agreed upon in the Commissioning Plan. Commissioning Plan provided by Commissioning Agent and approved by A/E and PPPL.

4.2.3.7 PUNCHLISTS

At times of completion or near completion of CM/GC scopes of work, the A/E shall develop punch lists of outstanding, incomplete, or incorrect construction work. A final punch list shall be developed prior to final acceptance. Punchlist review meetings shall be coordinated with PPPL and the CM/GC. In coordination with PPPL, the CM/GC is to complete the final punch list items prior to final acceptance. During this time period, the A/E will be required to provide occasional consultation and response to RFI’s.

4.2.3.8 RECORD DOCUMENTS

a. Throughout the course of construction, the A/E shall confirm receipt of the CM/GC updates to one working set of documents reflecting the as-built project conditions (the “As-Built Documents”) on a weekly basis. The As-Built Documents shall include civil, structural, architectural, mechanical, life safety, and all other Construction Documents. If at any time the A/E shall become aware of the CM/GC’s failure to fulfill its function of maintaining the As-Built Documents, the A/E shall promptly notify PPPL and shall cooperate with PPPL in its efforts to address such failure.

b. The A/E shall incorporate the information contained in the As- Built Documents into a working Record set of documents maintained by the A/E throughout the course of the construction phase of the project.

c. Upon completion of the project, the A/E shall be provided the final, completed set of As-Built drawings from the CM/GC. The A/E shall prepare a Record Document set of drawings based on the As-Built drawings so that the document represents a record determination of the finished work. The A/E shall document the changes reflected in the As-Built Documents as changes to the construction documents by updating the A/E’s electronic files. The A/E shall be entitled to rely on the accuracy of the CM/GC As-Built Documents in the A/E’s preparation of the Record Documents.

d. The Record Documents shall incorporate all changes made to the project during construction, including all design changes and notations made by the A/E and the A/E’s Field Representative, and shall include information furnished by the CM/GC on the As- Built Documents submitted to the A/E at the close of the project.

Record Drawing Documents prepared by the A/E shall include, but not be limited to, building floor plans, elevations, sections, building details, and mechanical, electrical, plumbing, structural, and civil drawings. Information provided on the approved shop drawings shall be incorporated into the construction document set of Record Documents via reference notes if the shop drawings differ from information provided in the construction documents.

Refer to Attachment #3.

4.3 CONSTRUCTION MANAGER/GENERAL CONTRACTOR INTERFACE

It is PPPL's expectation that all parties will cooperate to achieve a successful outcome. The A/E and the Construction Manager/General Contractor (CM/GC) shall work as a team to achieve successful completion of the project. Additionally, the A/E shall collaboratively work with commissioning agent(s) and other consultants to achieve successful completion of the project. Each team member shall communicate with all other team members to assure overall coordination, cooperation, and efficiency. Each team member shall cooperate fully and coordinate fully with each other team member in order to achieve project development in an expeditious and economical manner.

PPPL will provide coordination oversight for the design and construction phases of this project. This oversight will be performed by PPPL personnel, outside consultants retained by PPPL, or a combination thereof.

4.3.1 A/E TASKS

a. The A/E shall provide input to the CM/GC as required for preparation of the sequence of construction work. Final Design information provided must be sufficient to develop construction schedules and methods of performance.

b. The A/E will provide assistance to the CM/GC’s preparation of the independent CM/GC estimate. The A/E will provide sufficient design information to the CM/GC to ensure the most accurate and detailed estimate possible

4.3.2 CM/GC TASKS

a. During the design phase, the CM/GC will provide Pre-Construction Management services. These services will include, but are not limited to, review of design documents for constructability, completeness, and consistency; value engineering; development of schedules and independent cost estimates; recommendation of alternative solutions when design details affect construction feasibility, cost, or schedules;

and lower tier subcontractors construction bidding and contract award.

b. The construction-phase services to be performed by the CM/GC will include, but are not limited to, construction of the project;

construction management, coordination, logistics, ESH, and quality assurance; planning and oversight; schedule and cost control support;

inspection of construction subcontractors’ work; submittal tracking;

and punch list management.

4.3.3 A/E AND CM/GC INTERACTION

a. Several of the tasks mentioned above will require close interaction between the A/E and CM/GC. Certain tasks for which the CM/GC is responsible will require input from the A/E and vice versa.