RPA Mx Pre-Solicitation Conf Brief (10Sep24)_Final.pptx

Pre-Solicitation Conference & Industry Site Visit Remotely Piloted Aircraft Maintenance Support Solicitation Number: FA489024R0012 Creech AFB, NV

10 SEP 2024

Controlled by: Department of the Air Force Controlled by: ACC AMIC PMA SSEL Category: PROCURE Distribution/Dissemination Control: FEDCON POC: ACCAMIC.PMAU.RPABranch@us.af.mil

CUI

B r e a k i n g B a r r i e r s … S i n c e 1 9 4 7

See DoDI 5000.48, page 16, paragraphs f. and g. for instructions on marking the first page of CUI documents. If your briefing contains Source Selection Information, change CUI Category to SSEL on this chart and mark any pages with Source Selection Information with the following: Source Selection Information – See FAR 2.101 & 3.104 in the header and footer of the affected chart. Place this marking underneath the CUI marking.

Agenda

Site Visit Rules of Engagement NO cell phones permitted NO picture taking/electronic recordings permitted Do not separate from the group without a Government escort Normal operations are being conducted during visit Do not interfere with or solicit information from site personnel All questions shall be directed to Government personnel

Questions Written RFP language takes precedence over all verbal communications Questions are welcome during the brief; however, verbal answers are “unofficial” and not binding For “official” Government answers, submit questions in writing to christopher.hebert.5@us.af.mil and emma.elmore@us.af.mil Pre-solicitation questions may be submitted via email to the above address by COB 13 Sep 2024 RFP Question timeline will be provided in the Solicitation.

PROGRAM OVERVIEW

RPA Program Manager

HQ ACC AMIC/PMAU

“I know that you believe you understand what you think I said, but I’m not sure you realize that what you heard is not what I meant.”

Robert McCloskey

Contract Scope of Work MQ-9 RPA Maintenance Support Program provides Organizational-level (O-level) Maintenance (Mx) and sustainment support for the MQ-9 weapon system and related combat and training capabilities worldwide.

Customers Using Organizations Air Combat Command (ACC) Air National Guard (ANG) Other MAJCOMS or DoD Services

Stakeholders / Major Customers ACC A3MQ, A4I, A5I Functionals Combatant Commanders

Program Management Integrated Program Management – communication and coordination are key Human Resources – provide and manage a skilled workforce Contract Administration – timely manage and control contract resources Personnel Administration – provide for management and support of personnel Information Management – ensure information management and transparency Financial Management – ensure fiscal accountability Deployments & Travel – provide OCONUS resources to support 24/7 coverage Transition Planning – ensure smooth transition and communicate progress

Contract Monitoring Quality Management System (QMS) Registration – AS9110 QMS Requirements & Reporting – dedicated QA team, monitor, report, improve QMS Plan – ensure procedural rigor and application of risk-based thinking Performance Evaluation – ensure compliance with Government oversight Contract Data Requirements List (CDRL) – provide deliverables Meetings – attend and participate in meetings; communicate before, during, after

Perform O-level maintenance and routine maintenance per PWS Mandatory use of applicable publications (Appendix D) DAFI 21-101 matrix (Appendix C)

NOTE

Military command structure varies by location Solid working relationships and communication are critical!

Maintenance (1of3)

Maintenance Support Includes Aircraft Maintenance Additional Maintenance Requirements Maintenance Certifications Ground Control Station (GCS) SATCOM Earth Terminal Sub-System (SETSS) Plans, Scheduling, & Documentation Maintenance Management Analysis Flying Operations Aircraft Fueling Aerospace Ground Equipment (AGE) Aircraft Armament Systems Munitions (Option) Engine Management (OCONUS only) Divert Aircraft Support & Maintenance Agile Aircraft Maintenance Support Maintenance (2of3)

Maintenance (3of3) Divert Aircraft Support & Maintenance Recover, service, upload/download weapons Perform required maintenance for emergency aircraft diverts Coordinate with leadership to determine operational priorities, limitations, and build plan Provide Maintenance Recovery Team (MRT) to repair, regenerate, and relaunch diverted aircraft Weather or in-flight emergencies at alternate locations Within the area of responsibility (AOR) for up to 90 days Agile Aircraft Maintenance Support Alternate Location Support for temporary periods Rapid directing, redirecting, and prioritizing mission Preparatory planning to support short notice agile taskings

Materiel Management – logistics system for recording and tracking materiel, GFP, GFE, AGE Mx functions, vehicles, addressing supply chain risk, etc.

Information Technology & Telecommunications Equipment – check Sam.gov before purchasing Equipment Management – management of accountable property, lifecycle management, including recommendations to replace or dispose, calibration, etc.

Property Control & Administration – property control plan and implementation

Logistics Management

Mission Support Facility Management – Facility Manager where primary occupant; notify Govt Facility Manager when not primary occupant Grounds Maintenance, Housekeeping, and Custodial Services – maintain facilities, workspaces and other assigned areas Environmental, Safety, and Occupational Health (ESOH) Program – implement program and notify Wing Safety Office Communications Security (COMSEC) – perform COMSEC Responsible Officer (CRO) duties IAW AFMAN 17-1302-0 and local COMSEC procedures Spectrum Management (SM) – coordinate with AOR SM for approved frequencies, maintain site listing, and ensure RF devices are operating within authorized parameters Physical Security – abide by AF and local rules, procedures, and standards of conduct Contractor Information Systems Cybersecurity Requirements – compliance and safeguarding of information Transportation – CONUS, OCONUS, Special Purpose vehicles

Section B: Service Summary Service Summary Lists performance objectives for the required services States performance objective, threshold, and accept or reject points Points to the Quality Assurance Surveillance Plan (QASP) Notes the Government’s Right to Surveil Measurement, Analysis, and Improvement (MA&I) Quality Assurance – Government will evaluate performance Evaluations – Government will audit on a periodic basis per QASP Metrics and Standards Service Summary Metric (Mission Success Rate) and Definitions Maintenance Performance Indicators Supply

Mission Success Rate (MSR) Contract Performance = Successful Combat Line Support Standard

Section C: GFP and Services (1of2) Government Furnished Property (GFP) and Services Programs Base Operations Civil Engineering Communications Medical Training Meals and Lodging Postal Services Common Access Cards Excess Baggage

Military Banking Military Issued Equipment Military Airlift Laundry Service Section C: GFP and Services (2of2)

Section D: Transition Aircraft Backorder Parts

GFP

Government Furnished Equipment Reporting and Documentation Existing Conditions Training Transition Plans Phase-In Phase-Out

Current Task Orders and Locations

53rd Wing, 556 Test & Evaluation Squadron (TES), Nellis AFB, NV 4 – CONUS Sites 432 MXG, 25 ATKG, Shaw AFB, SC 432 MXG, 89 ATKS, Ellsworth AFB, SD 432 MXG, 20 ATKS, Whiteman AFB, MO 5 – Air National Guard (ANG) 110th Wing, Battle Creek ANG, Battle Creek, MI 118th Wing, Tennessee ANG, Joint Base Berry Field, TN 132d Wing, Iowa ANG, Des Moines, IA 188th Wing, Ebbing ANG, Fort Smith, AR 111th Attack Wing, Horsham ANG, Horsham, PA 107th Attack Wing, New York ANG, Niagara Falls, NY 178th Wing, Ohio ANG, Springfield, OH

Source Selection Procedures (B4) - Discuss the source-selection procedures for the acquisition, including the timing for submission and evaluation of proposals, and the relationship of evaluation factors to the attainment of acquisition objectives (FAR 15.3).

Source Selection Procedures Goal: match to the complexity (or simplicity) of your acquisition Full Trade-off, other trade-off processes, Lowest Price-Technically acceptable (LPTA), Highest Technically Rated Offeror (HTRO)

Describe the source selection approach Identify specific evaluation criteria with proposed weighting

If you have a DRAFT Section L and Section M, be prepared to discuss them at the ASP

Appendices Appendix A – Definitions, Abbreviations, and Acronyms Appendix B – Contract Data Requirements List (CDRL) Appendix C – Compliance Matrix Appendix D – Publications, Forms, & Websites Appendix E – Government Property Inventory Appendix F – Performance Incentive / Award Fee Plan Appendix G – Special Requirements for Deployment Support Appendix H – C5ISR Demarcation Points Appendix I – Certifications, Trainings and Qualifications Appendix J – Contractor Identified Key Personnel (part of the proposal submission) Appendix K – PWS Addendum (part of the proposal submission) Appendix L – Manning Matrices (part of the proposal submission)

Award Fee Pool Performance Periods are 6 months in length Award Fee Pool is based on the Contract Value for the Year of Execution

NOTES:

Award Fee Pool is based on the value of the Option Year (OY) in which the period of performance is being evaluated.

Prorated if threshold is crossed during period

Four Subjective Evaluation Areas Contractor submits self-assessment addressing evaluated areas MFT verifies/validates self-assessment, recommends ratings PWS Performance Objectives – Critical SS Metrics PSEs considered after all other ratings determined by AFRB

Award Fee Plan Overview

- Quality of Work

- Customer Relations

* If no SII, or less than the available 20% is used, the remaining percentage is redistributed 60/40 between the Technical and Management Performance areas.

RFP OVERVIEW

RPA Contracts Team

HQ ACC AMIC/PKCA

RFP Section A Block 9 – Refer to Section L-5.1 for submission requirements Block 12 – Proposals will be valid for 365 calendar days from the date for receipt of offers Blocks 13 thru 15 – To be completed by offeror

RFP Section B - CLINS

CLINs- Establish task order pricing; not priced at IDIQ contract level, Government Ceilings not representative of Task Order values

RFP Section B Submit all pricing in the excel spreadsheet Attachment 03; Do not complete the RFP Section B – Supplies or Services and Prices CLINs Task Orders issued Firm Fixed Price (FFP) for MQ-9 O-level Maintenance with CR CLIN for Government Directed Travel Contract Minimum/Guarantee: $5,000 Maximum: $150M (Single item), $995M (Combination) Proposed fully loaded labor rates shall be used to price task orders for the life of the contract Base period of task orders shall be priced using rates in effect when task order was issued Task order options shall be priced using the IDIQ subsequent year rates

RFP Section B (cont.)

Identify all labor categories proposed, as exempt or non-exempt (Labor category titles must be conformed to the Service Contract Labor Standard (SCLS) Directory of Occupations 5th Edition, where applicable) Include Program Management positions in the CONUS proposed rate schedule only

X002: MQ-9 O-Level Maintenance: All Locations, i.e., labor, overseas allowance, uplifts, per diem, routine travel/TDY, post differentials, HOLA/COLA, hazard pay, PMRs, Award Fee Boards, and overtime X003: Government Directed Travel (CR): All Locations, i.e., technical training, PIWG, non-routine TDY (MRT and Agile travel), etc.

Attachment 03 – Manpower, Labor Rates and Pricing Tables Fully-loaded labor rates for each proposed labor category listed in manning matrix submitted with Factor 1 – Technical proposal Labor rates will be used throughout life of IDIQ contract for all task orders issued Labor categories with rates subject to SCLS will be adjusted IAW FAR 52.222-43

RFP Section B (cont.)

RFP Section C and Section E Section C PWS and Appendices – referenced in Section J as attachments to RFP.

Section E FAR Clauses 52.246-4 Inspection of Services-Fixed-Price 52.246-11 Higher-level Contract quality Requirement

RFP Section F Duration: Five (5) Years The below timeline is the Government's estimate to date

See Section I Clause 52.216-22

Ordering Period five (5) years from the date of contract award

RFP Sections G & H Section G, Contract Administration Data Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) Invoicing Instructions Invoice monthly WAWF Combination invoice/receiving report by task order for FFP CLIN XX01 and XX02.

WAWF Cost voucher by task order for COST CLIN XX03 Section H H-1. Organizational Conflict of Interest (OCI) Plan

RFP Section I & J Section I, Contract Clauses Full text of clauses incorporated by reference are available on-line at https://www.acquisition.gov/browse/index/far Section J, Exhibits & Other Attachments Section L Instructions, Conditions, and Notices to Offerors or Respondents (Attachment #1) Section M, Evaluation Factors for Award (Attachment #2) Performance Work Statement (PWS) (Attachment #3) Appendix A, Definitions, Abbreviations, and Acronyms (Attachment #4) Appendix B, DD Form 1423 (Attachment #5) Appendix C, Compliance Matrix (Attachment #6)

Section J Section J, Exhibits & Other Attachments (Cont.)

Appendix D, Publications Forms Websites (Attachment #7) Appendix E, Government Property Inventory (Attachment #8) Appendix F, RPA Mx Award Fee Plan (Attachment #9) Appendix G, Special Requirements for Deployment Support (Attachment #10) Appendix H, C5ISR Demarcation Points (Attachment #11) Appendix I, Certifications, Trainings, and Qualifications (Attachment #12) Appendix J, Contractor Identified Key Personnel – Quals (Attachment #13)

Section J Section J, Exhibits & Other Attachments (Cont.)

Appendix K, PWS Addendum (Attachment #14) Appendix L, Manning Matrix (Attachment #15) RPA Task Order 0-7 PWS, (Attachments #16-24) DD 254, (Attachments #25) Wage Determination, (Attachments #26) Collective Bargaining Agreement (Attachments #27-33) Pricing Table, (Attachments #34) Government Furnished Vehicles, (Attachments #35)

RFP Section K & L Section K, Representations, Certifications, and Other Statements of Offerors Fill-ins require completion by offeror Section L, Instructions, Conditions, and Notices to Offerors or Respondents L-3 Formal Communications: Any formal communication such as requests for questions, clarification, discussions, and information concerning this solicitation should be submitted in writing (via email) to the POCs below:

ACC AMIC/PKCA

ATTN: Mr. Christopher Hebert/Ms. Emma Elmore Reference: Solicitation No. FA4890-24-R-0012, RPA Maintenance (Mx) E-mail: christopher.hebert.5@us.af.mil and emma.elmore@us.af.mil

RFP Section L Cont.

Section L, Instructions, Conditions, and Notices to Offerors or Respondents L-5 Submission of Proposals: Electronic submissions ONLY through PIEE Solicitation Module L-7 Proposal Preparation Instructions L-8 Exceptions L-9 through L-12 Evaluation Factors (non-price)

Attachment 1: Past Performance Reference Sheet Attachment 2: Sample Subcontractor/Teaming Partner Consent Letter Attachment 3: Past Performance Questionnaire Attachment 4: Technical Factor Cross-Reference Matrix Attachment 5: Small Business Subcontracting Plan Checklist

L-12.4 Part C: Proposal Documentation Complete in its entirety the “Offeror” portion of the SF 33 Sections C Through K Amendments. See Paragraph L-1.5 Description of any exceptions and deviations to the RFP Identify the cognizant DCAA and DCMA field offices that have oversight to the Offeror’s organization Provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract, for use in the Government determining the apparent offeror’s responsibility IAW FAR 9.104-1

L-12.4 Part C: Proposal Documentation Offeror shall provide their previous three (3) fiscal year-end financial statements (income and balance sheet) to include notes to the statements.

If the offeror plans to subcontract COMSEC work to a subcontractor, they must comply with NISPOM 9-407, Subcontracting COMSEC Work IAW FAR Part 22.805 Contracting Officer is required to request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. Each offeror is required to submit a copy of their certificate of compliance from the OFCCP’s National Pre-award Registry database (http://www.dol-esa.gov/preaward/pa_reg.html) for Government verification as part of the proposal submission for each proposed contract and any first-tier subcontracts of $10 million or more.

RFP Section M Section M Evaluation Factors for Award Competitive best value source selection Award of a single award IDIQ Contract Award made to offeror:

Deemed responsible IAW FAR Part 9 Proposal conforms to the solicitation requirements Best value to the Government Government reserves the right to award without discussions

RFP Section M Cont.

Factor 1: Pass/Fail Factor 2: Technical Capability Factor 3: Past Performance Factor 4: Price Evaluation Factor Weighting Technical Capability is the most important and evaluated at the subfactor level Technical Capability Subfactors B and C being of equal importance and more important than Subfactors A and D Past Performance is less important than Technical Capability and more important than price The degree of importance of Price will increase with the degree of equality of the proposals in relation to the non-price factors on which selection is based, or when the evaluated price delta between Offerors is so significant as to diminish the value of superiority of the non-price factors.

Factor 1: Pass/Fail Subfactor A: Facility Security Clearance Subfactor B: Small Business Plan Subfactor C: QMS AS9110 Certification Factor 2: Technical Capability Subfactor A: Transition Plan Subfactor B: OCONUS Support (includes Agile & MRT Support) Subfactor C: Management and Integration Subfactor D: Task Orders 2-7 Support Factor 3: Past Performance Factor 4: Price

Section M Evaluation Factors for Award, Technical Rating Definitions Factor 2: Technical Capability, Technical Evaluation Methodology Assessed at the subfactor level for capability and risk Capability evaluated using the ratings detailed on the slide

Factor 1 – Technical Rating Technical proposals measured against evaluation criteria at the subfactor level.

Technical subfactor ratings are determined based on Strengths, weaknesses, and deficiencies of the offeror's technical solution for meeting the Government's requirement.

Each subfactor assigned a color rating with a combined technical and risk rating at the subfactor level.

Factor 2 – Past Performance Recency: Recency is defined as active contract performance (minimum of 12 months) during the last three (3) years preceding the date of issuance of this solicitation.

Relevancy: Each reference will be assigned a relevancy rating, as detailed below:

Factor 2 – Past Performance (Cont.)

Performance Confidence Assessment: The Past Performance Team will consider offerors’ past performance as an entire team (where primes propose with subcontractors or in partnerships) or on an individual basis for Contractors proposing on their own. Each offeror will receive an integrated performance confidence assessment.

RFP Section M Con.

Factor 3 - Price Part A IDIQ Price Matrix: A price analysis will be conducted in accordance with FAR 15.404-1 as outlined in the RFP.

Section M-2.5.2.1 Price analysis through comparison of Offeror’s loaded labor rates proposed in the IDIQ price matrix located in Attachment 03 – Manpower, Labor Rates and Pricing Tables Comparison of proposed prices for all task orders for all PoPs Comparison of total proposed surge pricing for deployed locations

Part B Task Order Pricing: A price analysis will be conducted in accordance with FAR 15.404-1 as outlined in the RFP.

Section M-2.5.3.1 Price reasonableness will be determined based on a comparison of offerors' total evaluated prices.

The total evaluated price consists of the sum total proposed price of task orders issued with the RFP, and as updated via any amendments through award, to include all options and the Government estimated cost reimbursable CLINs extended to include any contractor applied indirect rates in accordance with their disclosure statement.

Task order pricing shall be consistent with the offeror’s fully loaded labor rates proposed in the IDIQ price matrix provided in Attachment 3 – Manpower, Labor Rates, and Pricing Tables to include all priced options.

Part B Task Order Pricing: A price analysis will be conducted in accordance with FAR 15.404-1 as outlined in the RFP.

Section M-2.5.3.5 Price Realism: Will be assessed by evaluating proposed prices to ensure they are realistic for the work to be performed, reflect a clear understanding of the requirement, and are consistent with the offeror’s technical proposal.

Any inconsistency, whether real or apparent between promised performance/technical approach and price shall be explained in the proposal

Site Visit Rules of Engagement Reminder

NO cell phones permitted NO picture taking/electronic recordings are permitted Do not separate from the group without a Government escort Normal operations are being conducted during visit Do not interfere with or solicit information from site personnel All questions shall be directed to Government personnel

Questions?

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