PPBE_BPA_Attachment_6_Call_Procedures.pdf

BPA Call Procedures

Plans, Programming, Budgeting and Execution (PPBE) Training Support

FA7014-24-A-XXX Attachment # 6

1.0 Purpose. This guide serves as instructions on the ordering process for call orders. A “call” or “call order” is an individual order for PPBE Training Support. This PPBE Blanket Purchase Agreement (BPA) has a maximum total limit of $4,900,000.00 on all orders that can be placed under the Agreement for the period specified (12-month base period and four 12-months option period)

2.0 Requesting a Call.

2.1 When the HAF/A8 is requesting a call, they are to notify the Contracting Officer (CO).

HAF/A8 will need to provide a package consisting of Call Request Form, an Independent Government Cost Estimate (IGCE), Performance Work Statement (PWS) references, and funding.

2.2 When HAF/A8 requests a call, the requirement needs to be within scope of the BPA.

2.3 The person falling under AF/A8 who is seeking to obtain PPBE Training Support services under this BPA will complete the Request for Funds to Purchase PPBE Training Support services form (“Request Form”) (Attachment X). The form will identify the requested tasking(s) in accordance with the Performance Work Statement. It will also include a justification as to why the PPBE Training Support tasking(s) is needed. All call orders must be within the scope of the BPA.

3.0 Ordering.

3.1 The quote will be evaluated using proposed effort and price based on quantity.

3.2 The contractor will receive a Call Order Request Form and will have five (5) business days to respond with their quote. The pricing proposed will be compared to the accepted BPA Pricing Sheet for price, fair, and reasonable. The contractor SHALL not exceed the agreed upon rate for each specific task(s); however, discounting is acceptable and encouraged.

3.3 Purchase Limitation. The dollar limit for each/per call shall be no higher than the dollar limitation set forth in FAR 13.5 for commercial services and products and not exceeding the established ceiling.

3.4 All costs associated with the preparation, presentation, and discussion of the contractor’s proposal in response to a call order will be at the contractor’s sole and exclusive expense and each call order will be funded by the ordering agency at the call order level.

3.5 All clauses or applicable terms and conditions from the BPA will flow down to each individual call order and will not need to be called out separately.

4.0 Travel. Travel costs are FFP on the call orders. The actual cost will be IAW the limitations set forth in FAR 31.205-46 and the Joint Travel Regulation. All travel shall be coordinated and approved by the CO prior to travel if travel is indicated. Once travel is approved the amount will

BPA Call Procedures

Plans, Programming, Budgeting and Execution (PPBE) Training Support

FA7014-24-A-XXX Attachment # 6 be in accordance to this template and then will be added onto the BPA or a new BPA will be issued for travel under these terms.

6.0 Place of Performance. The services to be provided shall be accomplished virtually unless otherwise indicated by the call order. In the event that a class needs to be held in person, the pricing arrangement in the agreement remains valid and travel will be added IAW Paragraph 4.

7.0 Period of Performance. The period of performance for each call order PPBE services shall include up to 3 months-worth of taskings. Orders for PPBE Training Support services must be submitted by the requestor and accepted by the contractor prior to the PPBE Training Support services BPA term expiring. After the BPA term expires, the BPA will remain an active BPA until all orders accepted by the contractor prior to the expiration have been reviewed and accepted by the requestor and the BPA shall govern the terms and conditions with respect to active call orders to the same extent as if it were completed during the BPA.

Destination Purpose # of People # of Days Airfare Rental Car(s) Gas Personal Car Lodging Per Diem Total Travel Costs Trip to XYZ Purpose XZY 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Trip to XYZ Purpose XZY 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Trip to XYZ Purpose XZY 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Trip to XYZ Purpose XZY 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Trip to XYZ Purpose XZY 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

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