Power to Gordon Blow-Outs Overlay Specifications.docx

POWER TO GORDON BLOW-OUTS OVERLAY SPECIFICATIONS

PURCHASING SERVICES BUREAU*CONTRACT INFORMATION

SPECIFICATIONS FOR WORK:

Contractor will provide all labor, equipment, materials, and incidentals necessary to produce, haul, place, tack, and compact approximately 2,827 tons of 1/2” Commercial Plant Mix Grade S 64-28 asphalt mix material. The overlay shall be paved .15 feet thick and approximately 25 feet wide with each end being taper milled for 100 feet. Contractor is responsible for test trailer, transport, and setup. If the Department decides to perform testing at an area lab, this bid item will be deleted from the contract. The quantity is estimated and will be changed accordingly depending on pickup and delivery locations and miles transported. Contractor shall be responsible for all private property damage claims resulting from performance of the tasks described above.

**Commercial plant mix 1/2” Grade S specifications? |_| Yes |_| No

**Traffic Control? |_| Contractor |_| Department

** Are rumble strips included in the route? |_| Yes |_| No

** Are bridges located within the project limits? |_| Yes |_| No

**Responsible for hauling cold millings? |_| N/A |_| Contractor |_| Department

**Interim striping (WB) responsibility? |_| Contractor |_| Department

**Final striping (WB) responsibility? |_| Contractor |_| Department

**Are there any ADA requirements associated with this project? |_| Yes |_| No

**Is this, or any part of this project on a reservation? |_| Yes |_| No

**Are there any railroad crossings within the project limits? |_| Yes |_| No

**Will work be completed within the existing Right of Way limits? |_| Yes |_| No

**Are there any utilities within the project limits? |_| Yes |_| No

ESAL INFORMATION FOR GRADE S MIX:

Use 41 - 410 Daily ESALs as part of the volumetric mix design requirements.

DESIGNATED CONTRACT DATE:

WORK IS REQUIRED TO BE COMPLETED ON OR BEFORE: JUNE 21, 2024

QUANTITY WORKSHEET

Measure Quantity

Mobilization

½” Commercial Plant Mix-Grade S PG 64-28

Test Trailer, Transport and Setup

Cold Milling (avg. depth .15’)

NOTE: Quantities are estimated. The above Quantity Worksheet is for informational purposes only. Bids are required to be submitted through eMACS on the Items tab. Bids not submitted on the eMACS Items tab will be disqualified.

SPECIAL PROVISIONS - CONTRACTOR PRODUCED PLANT MIX (Revised 2-01-13)

1.1. PURPOSE

1.1.1. The purpose of this contract is to accommodate a variety of situations, at a number of locations, with regard to furnishing materials, equipment and labor for the production and laydown of plant mix.

1.2. CONTRACT AUTHORITY

The Procurement Services Section Supervisor will be the contract authority and the contract will be administered by a Maintenance Chief and/or the Project Manager.

1.3. AIR QUALITY

The Contractor is responsible for the air quality permit for hot plant operation and must meet the Department of Environmental Quality emission standards.

1.4. STOCKPILE LOCATION

1.4.1. Each stockpile location will be designated either Department furnished, or Contractor furnished. Regardless of designation, obtain all required permits for all work to be performed by the Contractor.

1.4.2. If the site is Department furnished, it will be adequate for plant mix production and stockpiling.

1.4.3. Regardless of who supplies the stockpile, the Contractor is responsible for removing spilled oil, garbage and other debris and leaving each site in a neat, clean condition.

1.5. STANDARD SPECIFICATIONS

All references to the "Standard Specifications" shall be the Department's book entitled "Standard Specifications for Road and Bridge Construction", 2020 edition, as amended by current supplemental specifications. Current supplemental specifications may be obtained at the following web site: http://www.mdt.mt.gov/business/contracting/standard_specs.shtml

1.5.1. The following Standard Specifications Sections apply in their entirety:

a. Section 101

b. Section 105 with the exception of 105.03.3 and 105.16

c. Section 106

d. Section 107

e. Section 208

f. Section 210

g. Section 301

h. Section 401 with the exception of 401.03.7, and 401.03.23

i. Section 402

j. Section 407

k. Section 409 with the exception of 409.03.8, 409.04.3, 409.04.4, 409.04.6, and 409.05

l. Section 411

m. Section 618

n. Section 620

o. Section 701

p. Section 702

q. Section 702.1 (Standard Specials revised date 2/23/23) NOTE: Maintenance projects will not reimburse $10,000 for additional tests.

r. Section 714

1.5.2. The following Standard Specifications Articles apply in their entirety:

a. 102.02, 102.04, 102.05, 102.06, and 102.16

b. 104.01, 104.05, 104.06, and 104.07

c. 108.01, 108.03.1, 108.04, 108.05, 108.06, 108.07, 108.08, 108.09, and 108.10

d. 109.01, 109.03, 109.04, 109.09.1, and 109.10

e. 303.01, 303.02, and 303.03

f. 401.03.24 and 401.04.5

g. 713.02, and 713.06

1.5.3. The following Standard Specifications Articles apply with the exception of:

a. 401.03.5 – A minimum of 1 sample will be taken on projects with a plan quantity of 500 tons (500 MT) or more and samples will be tested at a minimum rate of one per 1,000 tons (1,000 MT).

1.6. ADDITIONAL WORK

1.6.1. Any additional work performed under this provision shall be the same type of work for which the contract was awarded and will only apply if the Contractor is set-up and operational at a designated stockpile location. Subsequently, no additional compensation for the bid item "mobilization" will be allowed. The additional work provision will not apply if the Contractor has to be mobilized to a new designated stockpile location.

1.6.2. The Maintenance Chief reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the Contract nor release the surety, and the Contractor agrees to perform the work as altered. If additional work or changes in quantity significantly change the scope of work, an adjustment will be made to the contract. A significant change is defined as an increase in excess of 125% or a decrease below 75% of the original contract quantity item. Any adjustment for an increase in quantity shall apply only to that portion in excess of 125% of the original contract item quantity, or in case of a decrease below 75%, to the actual amount of work performed.

1.6.3. Payment for work under this provision will be at the unit price bid for work for which the contract was awarded. Any additional work must be within 20 miles from the center of the project.

1.6.4. Additional work can only be performed after prior approval of the Helena Maintenance Division Administrator or the designee and written addenda from the Procurement Services Section. This addenda must be in the form of a Purchase Order Adjustment (POA). The addenda will include the following information at a minimum:

1.6.4.1. A description of the work to be performed.

1.6.4.2. Additional time adjustments, if any.

1.6.4.3. The cost associated with the additional work only if the additional work cost exceeds the total cost of the original purchase order regardless of a line item increase as they are estimates.

1.7. QUANTITIES

The Department reserves the right to increase or decrease quantities.

1.8. CONTRACT TIME

1.8.1. Contract time will be determined as follows:

1.8.1.1. Designated Contract Date -- will be the actual calendar date by which all work under the contract shall be completed.

1.8.2. Prior to commencement of work, the Contractor shall submit a written proposed work schedule that accommodates the designated contract dates to the Maintenance Chief. The Maintenance Chief may request changes to the schedule to best meet the needs of the Department as long as the changes do not impact the sequence of work or designated contract date to the point it changes the terms of the contract as bid. Once the schedule is approved by the Maintenance Chief and concurred with by the Contractor, subsequent changes to the schedule must be approved in writing by both the Maintenance Chief and the Contractor.

1.8.3. If the Contractor is unable to complete the work by the designated contract date for reasons beyond his control, he may request a change to the designated contract date from the Maintenance Chief. Such request shall be in writing and shall state the reasons for the request. The request must be received a minimum of five (5) working days prior to the designated completion date.

The Maintenance Chief will review the request and will provide the Contractor with a written response indicating approval, in which case a new designated contract date will be provided, or disapproval with appropriate reasons. If the Contractor is dissatisfied with the Maintenance Chief's response, he may refer to section 3.0. Claims for Adjustments and Disputes.

1.8.4. In the event the Department increases quantities; additional days will be added to the contract by using the following formula:

D = The original number of days, except Saturdays & Sundays, from the earliest designated stockpile date to the designated contract date.

Contract time will not be decreased due to a decrease in quantities.

Designated stockpile dates and designated contract date will be extended as appropriate to accommodate an increase in quantities.

1.8.5. The Contractor shall not work on Saturdays, Sundays or legal holidays observed by the state unless specifically approved in writing by the Maintenance Chief. These are considered non-typical workdays. If the Contractor wishes to work a non-typical workday, requests must be made in writing and received by the Department’s Project Manager by noon of the preceding Wednesday.

1.8.6. The sequence of operations to meet the designated contract dates shall be at the Contractor's discretion. The Contractor must give the Maintenance Chief a minimum of three MDT working days’ notice prior to commencing work.

1.8.7. In the event the Contractor does not complete the work by the designated contract date or within the designated working days, liquidated damages will be assessed in the form of a daily charge for each day, except Saturdays, Sundays and legal holidays that exceed the designated contract date or working days. The daily charge will be determined from the schedule in Standard Specification Article 108.08 under calendar day. This charge will be deducted from money due the Contractor.

1.8.8. Contractor must furnish a hot plant and other equipment necessary to complete the project as specified. Furnishing of haul trucks and allotted project time are as listed below. A "Working Day" shall be defined as: starting with the first day that the plant is operational and continuing until the job is completed.

1.8.8.1. Contractor must provide the haul trucks and complete the project within 5 working days of commencement of work.

1.8.9. No seal and cover work will be performed during the 48 hours preceding a holiday or holiday weekend.

1.9. MATERIALS

1.9.1. The Department will verify the mix design for all plant mix aggregate whether it’s Department furnished, or Contractor furnished. If the contract specifies Contractor-furnished aggregate, the Contractor will be responsible for supplying the Department’s District Materials Lab Supervisor with a representative sample of the material to be incorporated in the project, in sufficient quantity, to properly verify a mix design. The Department requires 30 calendar days to verify each mix design. The 30-day period begins when the Department receives the aggregate sample and a complete copy of the mix design.

1.9.2. It is recommended that the Contractor use generally recognized Statistical Quality Control (QC) methods and tests for quality control. Be responsible for all sampling, testing, and control of the aggregate and plant mix surfacing. Furnish the Maintenance Chief copies of the quality control test results upon request. All cost associated with QC will be considered incidental to the Commercial Plant Mix item and no separate measurement or payment will be made.

1.9.3. Polymerize CRS-2P emulsions using at least three (3) percent polymer by weight (mass) of the asphalt binder. Provide documentation to the Maintenance Chief that states this requirement has been met.

1.10. EQUIPMENT

1.10.1. Equipment to accomplish the work anticipated in the contract may either be Department furnished, Contractor furnished or some combination of the two.

1.10.2. Equipment designated as Department furnished will be of adequate types and quantities to keep pace with the Contractor's production rate but will not be itemized in the proposal.

1.11. PARTIAL PAYMENT

1.11.1. Partial payment for aggregate that is produced or delivered and stockpiled at the project site or other approved location near the project site may be considered for partial payment. Due to the duration of most maintenance projects, no partial payment progress estimates will be made. In those cases, only one final progress payment will be made. However, if a project is scheduled to last longer than 3 months, a progress estimate will be made quarterly or every 3 months.

The following requirements must be met:

1.11.1.1. The aggregate meets the contract requirements.

1.11.1.2. The aggregate is stored to prevent damage and theft, without obstructing or impeding the traveling public.

1.11.1.3. A written request for payment must be submitted to the Maintenance Chief. The request must include the crushed aggregate quantity and cost for which payment is requested and the length of time the material is to be stored.

1.11.1.4. If the Contractor has subcontracted the crushing, then a notarized statement from the subcontractor certifying that their payment has been received must be included with the partial payment request.

1.11.1.5. Partial payment is not an approval of the furnished aggregate. Approval of the furnished aggregate will be made at the time the aggregate is actually used.

1.11.1.6. Partial payment will only be considered for Commercial Plant Mix and/or Grade 4A Chips.

1.11.1.7. Partial payment will not exceed 35% of the total line item cost.

1.12. CENTERLINE

Establish and maintain line control for paving per 401.03.19 of the Standard Specifications. The Contractor is responsible for establishing controls used to determine centerline.

1.13. CONTRACT DOCUMENTS

The Department will furnish the Contractor with one set of contract documents.

1.14. SPECIAL PROVISIONS – COMMERCIAL PLANT MIX BITUMINOUS SURFACING

(Revised 2-01-13)

1.14.1. Description

This work is producing, furnishing, placing, and compacting Grade S Plant Mix Bituminous Surfacing on an approved surface.

1.14.2. Material

Refer to the “Standard Specifications for Road and Bridge Construction”, 2020 edition as amended by current supplemental specifications (effective on the bid opening date).

1.14.3. Construction Requirements

1.14.3.1. Hamburg Wheel Tracking

1.14.3.1.1. The Department may require Hamburg samples at any time. Provide the Project Manager samples of plant mix surfacing material for Hamburg Wheel Track acceptance as directed.

1.14.3.1.2. Remove and replace any plant mix represented by a failing Hamburg test at no cost to the Department.

1.14.3.1.3. When a Hamburg sample does not meet the requirements, suspend production, and submit a revised mix design and samples for verification and Hamburg Wheel Track testing. Do not resume production until the revised mix design is verified and Hamburg Wheel Track mix design requirements are met.

1.14.3.2. Density Acceptance by Cores

1.14.3.2.1. Perform all necessary density testing to control compaction. Complete compaction rolling within the temperature range recommended by the asphalt binder supplier included in the mix design. Suspend paving operations when compaction rolling damages the new pavement.

1.14.3.2.2. Once the plant mix is spread, struck off, and surface irregularities are corrected, compact the plant mix to at least 92.0 percent of the target Maximum Specific Gravity as determined using MT-328.

1.14.3.2.3. Provide core samples of the compacted plant mix from the roadway. Core locations will be selected randomly based on the tons of mix placed. Provide cores to the Project Manager after all rolling is complete and before the roadway is open to traffic. Areas within 12 inches of longitudinal paving joints, 12 inches of a shoulder hinge point, or where the planned nominal thickness is less than 0.10 foot, will not have sample locations designated within them. The pavement density is determined from cores taken at randomly selected locations after all rolling is complete and before the roadway is open to traffic. Density acceptance by cores does not apply to leveling or isolation lifts that have a depth of less than 0.10 foot thick.

1.14.3.2.4. Provide two 4-inch cores the full depth of the plant mix surfacing, extracted from within a 5-inch radius of each designated location. Mark the core as directed. Separate the plant mix lift to be tested from the total core. Cut the core to the actual lift thickness within plus or minus 0.15 inch. The Department recommends using a saw to separate the lift to be tested from the total core. Perform this work within the project limits or other approved location.

1.14.3.2.5. Furnish the core immediately to the inspector after it is removed, marked, and separated. Do not remove the cores from the Inspector’s visual control at any time. Re-core as directed any time either the Contractor requirements or procedures within this section are not met. The test results of the replacement core to be used in the QA evaluation for the lot represented will be the actual relative in-place density unless it exceeds 91 percent. If the actual in-place density of the replacement core is greater than 91 percent, then 91 percent will be used for the relative in-place density of that core in the QA evaluation. The plant mix in the sub lot represented is considered to not meet minimum density specifications.

1.14.3.2.6. Remove free water from each core hole, place, and compact new plant mix (or approved cold patch mix) not exceeding 2-inch lifts to the finished surface immediately after the core is removed.

1.14.3.2.7. MT 328 is used to establish the target Rice density. The Bulk Specific Gravity (MT 314) determined for each core will be divided by the target Rice density in effect at the time the plant mix was produced to determine the relative in-place density. The average of the results of the pair of cores from each location will be expressed as the percent of relative density. All results will be reported to the tenth of one percent (0.1).

1.14.3.2.8. The approximate mix quantity represented by each sub-lot is 600 tons. Additional locations and tests may be required. The quantity represented by 5 tests or approximately 3000 tons of mix constitutes a lot whenever production schedules and material continuity permit. A lot represented by 3 to 7 consecutive random sub-lots will be established when there are short production runs (such as urban environments), significant material changes, or other unusual characteristics of the work.

1.14.3.2.9. All costs of furnishing the cores will be considered incidental to the Commercial Plant Mix bid item and no separate measurement or payment will be made.

1.14.3.2.10. Plant mix surfacing is evaluated for density on a lot-by-lot basis under Subsection 105.03.2.

1.15. ENVIRONMENTAL SPECIAL PROVISIONS

Include Section 208 of the Standard and Supplemental Specifications in the contract for the Contractor to follow while conducting this work.

1.15.1. Grizzly Bear – Endangered species act (revised 12/09/2021m)

0. Description. This project is located within grizzly bear habitat. Comply with this provision to minimize impacts to the grizzly bear, which is a federally listed species under the Endangered Species Act.

0. Requirements.

1. Follow the requirements of Subsection 208.03.4(E) for all project activities.

1. Notify the Project Manager of any animal carcasses found in the area. The Project Manager will contact MDT Maintenance to promptly remove and dispose of carcasses.

1. Notify the Project Manager of any bears observed in the vicinity of the project. The Project Manager will promptly inform the MDT District Biologist at 406-444-9438 of bear observations.

4) Conduct project-related activities outside of construction limits in accordance with the measures above and Subsection 208.03.4(E).

C.) Method of Measurement and Basis of Payment. Requirements in this provision are not measured for payment.

1.15.2. Protection of Aquatic Resources [208]

A. Description. Aquatic resources are protected under federal, state, and tribal laws and regulations including but not limited to the Clean Water Act and the Stream Protection Act. The following approximate location(s) have been identified as apparent aquatic resources in the project limits:

1) RP 10.60-10.85, Intermittent Stream/Wetland, East and West Additional aquatic resources may be present within the project limits. Coordinate with the Project Manager to identify these areas in the field.

B. Construction. Materials are prohibited from placement in aquatic resources. Impacts to aquatic resources resulting from project activities have not been permitted or authorized. Impacts to these areas and associated consequences are the responsibility of the Contractor.

1) Conduct work in a manner that avoids impacts to aquatic resources in accordance with Subsection 208.03.2. Prevent all material from entering aquatic resources.

2) Submit a plan to the Project Manager and DEES detailing the BMPs or alternate methods proposed for each location a minimum of 10 business days prior to start of work. Modification(s) to the Contractor’s aquatic resource protection plan or BMPs requires approval from the Project Manager.

3) Implement BMPs to prevent placement of materials in aquatic resources. BMPs may include:

a) A stable physical barrier that prevents 100% of material from entering aquatic resource areas.

b) Modified sweeping and brooming methods.

c) Pickup and dispose of millings and/or chips. Millings must be treated as a solid waste.

4) Remove and dispose of any physical BMPs upon completion of the project work.

C. Measurement. Work and materials to protect aquatic resources is measured by the lump sum.

D. Measurement and Payment. Work and materials to protect aquatic resources and threatened and endangered species is measured by the lump sum. Include the costs to perform, install, maintain, and remove BMPs in the unit price for PAR-BMP ADMINISTRATION – LS. Payment for the lump sum item will be in accordance with Table 208-2 of the Standard Specifications.

PRECONSTRUCTION MEETING TOPICS

· Designate Department and Contractor's Project Managers for the project

· Chain of Command

· 24-hour contact for traffic control concerns

· Contract specifications, supplemental specifications, and standard specifications

· Weather day procedure

· Bridges – required milling, approach milling, and taper lengths

· Aggregate source

· Review of haul routes to be used by Contractor (haul route damage 107.10)

· Project notification to cities, counties, DES, etc.

· Road breakup that is being overlaid

· Contractor quality control

· Material testing

· Density acceptance by cores

· Price reductions for material that does not comply with project specifications

· Hot plant calibration

· Tonnage/yield and collection point for weight tickets

· Contractor use of Department owned materials

· Temporary pavement markings, interim striping, and final striping

· Rumble strips

· Stockpile reclamation

· Environmental considerations; pit, plant, and staging areas

· Material certifications

· Project cleanup

COVID-19 Preconstruction Topics

MDT will require the contractor to follow the Montana Department of Health and Human Services (DPHHS) and the Centers for Disease Controls (CDC) guidelines “Reduce Transmission Among Employees”. Contractors should follow these basic guidelines:

General Guidelines

· Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify their supervisor and stay home (BOTH MDT AND CONTRACTOR).

· Sick employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and Montana and local health departments.

· Maintain social distancing (6-feet) between employees and MDT inspectors.

Separate sick employees:

· Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, MDT inspectors and the traveling public and sent home.

· If an employee is confirmed to have COVID-19 infection, employers should inform fellow employees of their possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA). The fellow employees should isolate and self-monitor for symptoms (i.e., fever, cough, or shortness of breath).

Paperwork

· Whenever possible, all paperwork should be emailed to the Project Manager

· When signing documents, daily logs, and quantity sheets maintain social distancing and do not share pens/pencils

· Note: The Prime Contractor will be responsible to provide this information to any Sub-Contractor that is working on the project.

Special contract provisions due to COVID-19 Topics to be discussed in the Preconstruction Meeting: i.e., blotting material and alternative liquid release agents, collecting, and transferring of samples, traffic control, flaggers maintaining social distancing (6-feet) from traveling public, etc.

PAVEMENT PRESERVATION PROJECT WORKDAYS

Based on Total Tonnage and Hot Plant Size

Total Tonnage Hot Plant Size (Per Hour)

Workdays = total tons divided by 8 hrs./day plus 25% tons/hour

NOTE: a 5-day minimum

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