Powder Coating Services - Trash Receptacles_ Pedestal Chairs_ Leaning Rails_ and Bus Benches.pdf

INVITATION FOR BID

POWDER COATING SERVICES: TRASH

RECEPTACLES, PEDESTAL CHAIRS, LEANING

RAILS, AND BUS BENCHES

26-27-01

IFB SCHEDULE

Release Date June 25, 2026

Question Submission Deadline July 16, 2026, 2:00pm

Bid Submission Deadline July 23, 2026, 2:00pm

IFB | POWDER COATING SERVICES: TRASH RECEPTACLES, PEDESTAL CHAIRS, LEANING RAILS, AND BUS BENCHES Page 1

1. Divider

1.1. GENERAL INFORMATION

1.1.1. INTRODUCTION

The City of Anaheim, Central Purchasing Office, (hereinafter referred to as City) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for POWDER COATING SERVICES:

TRASH RECEPTACLES, PEDESTAL CHAIRS, LEANING RAILS, AND BUS BENCHES. The awarded Contract, (hereinafter referred to as Contract) will be between the City and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the City’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

1.1.2. IMPORTANT NOTICE

The City has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the City via the City’s online biding system.

1.1.3. IMPORTANT DATES

These dates only apply to IFB# 26-27-01

Release Date: June 25, 2026

Question Submission Deadline: July 16, 2026, 2:00pm

Bid Submission Deadline: July 23, 2026, 2:00pm

1.1.4. COMMUNICATION

Bidders are not to contact other City personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). City will provide all official communication concerning this IFB. Any City response relevant to this IFB other than through or approved by City is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the City’s eProcurement Portal at:

https://procurement.opengov.com/portal/anaheim.

1.1.5. CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted on City’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City. All addenda will be submitted and posted on the City’s online bidding system. It is the responsibility of each Bidder to periodically check the City's online biding system to ensure that they have received and reviewed any and https://procurement.opengov.com/portal/anaheim

AND BUS BENCHES Page 2 all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Thursday, July 16, 2026 before 2:00 pm.

1.1.6. REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

1.1.7. RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

1.1.8. BID SUBMISSION

Electronic Bids shall be submitted via the City’s online bidding system via the following link https://procurement.opengov.com/portal/anaheim. All required sections of the IFB as listed above, must be submitted via the City’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The City will not accept late bids and no exceptions shall be made. City will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by City until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

1.1.9. AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of City notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to

Model Contract, Article O-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors may be required to submit a 587/590 Form.

C. Awarded Contractor must submit and Anaheim Business License to City Project Manager before work begins.

1.1.10. PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by City.

https://procurement.opengov.com/portal/ocgov/projects/278831/document?section=2691578 https://procurement.opengov.com/portal/ocgov/projects/278831/document?section=2691578 https://procurement.opengov.com/portal/anaheim mailto:procurement-support@opengov.com

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C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The City will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the City. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the City.

1.1.11. NO SUBSTITUTION

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior City written approval is received.

1.1.12. DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the City.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

1.1.13. Waivable Informality

The City reserves the right to waive any informality or irregularity in any bid or proposal, provided such waiver does not result in a material deviation from the requirements of the bid or proposal. The City, at its sole discretion, may accept a bid that contains minor defects or discrepancies as long as such defects or discrepancies do not affect the fairness, competitiveness, or outcome of the bid process. Any bid with minor noncompliance or errors may be corrected and considered for evaluation, unless such correction would alter the intended outcome of the bid or give the bidder an unfair advantage.

1.1.14. BID EXPENSES

The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the City.

C. Negotiating with the City any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

1.1.15. PROTEST PROCEDURES

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Any actual or prospective bidder or proposer who alleges an error or impropriety in the solicitation or award of a contract may submit a protest to the appropriate Procurement Contact as set forth herein.

Protest Instructions

All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein and emailed to the Assigned Buyer/Purchasing Liaison. All protests shall include, at a minimum, the following information:

A. The name, address, telephone number, and email address of the protester;

B. The signature of the protester or the protester’s representative;

C. The solicitation number;

D. A detailed statement of the legal and/or factual grounds for the protest; and

E. The form of relief requested.

Protest of the Solicitation Specifications

All protests related to the solicitation specifications must be submitted to the appropriate soliciting department’s Assigned Buyer/Purchasing Liaison no later than three (3) business days prior to the close of the solicitation.

A. Protests received after the three (3) business days deadline will not be considered by the City.

B. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid or proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in the solicitation.

Protest of Award of Contract

A protest for an award of contract in relation to a solicitation must be received no later than three (3) business days after the Notice of Award is posted on the City’s online bidding system.

A. Protests relating to a proposed contract award received after the three (3) business day deadline will not be considered by the City.

B. If the three (3) business day period expires without the receipt of a protest, the department may move forward with the Contract award or if necessary, file the item for approval by the City

Council.

Protest Process

In the event of a timely protest, the City shall not proceed with the solicitation or award of the contract until the Procurement Contact issues a decision on the protest.

A. Upon receipt of a timely protest, the Assigned Buyer/Purchasing Liaison will within five (5) business days of the receipt of the protest, issue a decision in writing which shall state the reason for the actions taken.

B. The City may, after providing written justification to be included in the purchasing file, make the determination that an immediate award of the contract is necessary to protect the substantial

AND BUS BENCHES Page 5 interests of the City. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

C. If the protester disagrees with the decision of the Procurement Contact, the protester may submit a written notice to the City of Anaheim Purchasing Agent requesting an appeal.

Appeal Process

A. If the protester wishes to appeal the decision of the Procurement Contact, the protester must submit, within three (3) business days from the receipt of the Procurement Contact decision, a written appeal to the City of Anaheim Purchasing Agent.

B. All appeals must be emailed to purchasing@anaheim.net.

C. Within ten (10) business days, the City of Anaheim Purchasing Agent will review all materials in connection with the appeal, assess the merits of the appeal and provide a written determination that shall contain their decision. The decision of the City of Anaheim Purchasing Agent will be final.

1.1.16. ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The City shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the City.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the City for responsiveness to all requirements. The City has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the City terms and conditions, incorporated in model contract, may deem a bid non-responsive. City may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of City terms and conditions. In addition, City reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the City as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

1.1.17. RIGHTS RESERVED TO CITY

mailto:purchasing@anaheim.net

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The City reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which City deems correctable or otherwise not warranting rejection of the bid.

B. City reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the City may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the City.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the City may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the City.

1.1.18. UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable Local, State and Federal laws and regulations.

1.1.19. INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

1.1.20. AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the City to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

1.1.21. UNIQUE IDENTITY IDENTIFIER NUMBER (UEI)

The City requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

1.1.22. BID VALIDITY

Bids will be valid for a period of 180 days after IFB closing date.

1.1.23. BUSINESS LICENSE

Any person, including but not limited to, an individual, corporation, or sole proprietor who wishes to conduct any business within the City of Anaheim, must secure a business license and comply with any and

AND BUS BENCHES Page 7 all applicable provisions of Title 3 of the City Ordinance relating to business licenses. A City of Anaheim business license is not required in order to submit a bid, but must be in effect prior to any product or services being provided to the City.

1.1.24. QUALITY GUARANTY

All items furnished shall be new, of good workmanship, in full accordance with the specifications, and free of defects. Items will be subject to inspection by the City. If any product or service delivered shows evidence of shipping damage or defects, does not meet applicable specifications, or does not perform to the standards represented by the supplier, the City shall reject same. Supplier will refund money which has been paid and bear all costs of removal and return of the products. Unless otherwise specified, all products provided shall have a manufacturer’s warranty of at least twelve (12) months on workmanship, parts, and labor.

1.1.25. INSURANCE REQUIREMENTS

Bonding and Insurance Requirements: Some procurements may require bonding and/or insurance.

Specific requirements will be stated in the applicable bid documents. In the event bonding is required, bonds shall be submitted in a form acceptable to City (samples will be included in the documents). Checks or letters of credit will not be accepted in lieu of bonding. The City’s standard insurance requirements (shown below) will apply, unless otherwise indicated in the bid specifications or an exception is requested and approved by the Risk Manager for the City.

Coverage Minimum Limits

Commercial General Liability $2,000,000 occurrence

$4,000,000 aggregate

Automobile Liability including coverage for owned, non-owned and hired vehicles

$2,0000,000 combined single limit per occurrence

Workers’ Compensation Statutory

Employers’ Liability Insurance $1,000,000

Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual

Liability, Personal Injury Liability, Products/Completed Operations Liability, and Independent

Contractor’s Liability, in an amount not less than $2,000,000 per occurrence/$4,000,000 aggregate. Such insurance shall be written on a primary basis and may include a deductible or self-insurance retention of not more than $10,000 per occurrence or claim, provided that such deductible or SIR is disclosed to City, in writing, at the inception of this Contract and approved by the Risk Manager for City.

Commercial Automobile Liability Coverage, as required by California law, including—as applicable—owned, non-owned, and hired autos, in an amount not less than $2,000,000 per occurrence, combined single limit. Such insurance shall be written on a primary basis and may include a deductible or self-insurance retention of not more than $10,000 per occurrence or claim, provided that such deductible or

SIR is disclosed to City, in writing, at the inception of this Contract and approved by the Risk Manager for

City.

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Workers’ Compensation Insurance as required by California law and Employers Liability Insurance in an amount not less than $1,000,000. This requirement may be satisfied by execution of a Waiver confirming exemption from the California workers compensation statutory requirements if there are no statutory employees.

Minimum insurance requirements can be satisfied using primary and excess/umbrella coverage subject to review and acceptance by the Risk Manager for the City. The Contractor is responsible for satisfaction/payment of all deductibles and Self-Insured Retentions (SIR).

Each insurance policy required by this Agreement, except policies for Professional

Liability and Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:

“It is agreed that any insurance maintained by CONTRACTOR pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City of Anaheim.”

“The City of Anaheim, its officers, agents, employees, representatives and volunteers are included as additional insured with respect to the scope of work, operations, and/or activities of or performed on behalf of or at the direction of the Named Insured, performed under this Agreement with the City of Anaheim.”

Any insurance required under this Contract must be written by an insurance company admitted to do business in California.

Each insurance policy required by this Agreement shall not be voluntarily cancelled or limited in scope or coverage by Contractor until after thirty (30) days prior written notice has been given to the City Clerk, City of Anaheim, 200 S.

Anaheim Blvd., Anaheim, CA 92805. This does not apply to cancellation for non-payment of premium, which requires notice of not less than ten (10) days.

Insurance certificates should state: City of Anaheim

Attn: Central Purchasing Office 200 S. Anaheim Blvd Ste. 620

Anaheim, CA 92805

Email: insurance@anaheim.net mailto:insurance@anaheim.net

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The City’s Risk Manager is authorized to amend the requirements or approve exceptions to the above requirements as set forth herein in the event such reductions or Contractor generated exception requests or amendments as to form is/are in the City’s best interest.

1.2. SCOPE OF WORK

1.2.1. OVERVIEW OF REQUIREMENTS

A. The City of Anaheim (“City”) seeks a qualified vendor to provide as-needed powder coating services as detailed in the eBid Line Items and these Specifications.

B. The Contractor shall furnish, at its own expense, all labor, preparation, materials, supplies, parts, tools, equipment, and other necessary resources to perform and complete the required work.

C. Trash Receptacles (T/R): Fourty (40) T/R are to be powder coated at a time, twice annually, as scheduled by City Project Manager (CPM). Trash receptacles will be pre-loaded on pallets (three receptacles per pallet) at the Public Works Operations Yard, located at 400 E. Vermont Ave., for vendor pickup and transport. Required work includes, but is not limited to, graffiti removal, stripping, sandblasting, powder coating of metal surfaces, and as-needed miscellaneous repairs.

Upon completion, the vendor shall deliver the receptacles back to the City yard.

D. Bus Benches: Thirty (30) bus benches are to be powder annually in three cycles, 10 at a time, as scheduled by the CPM. The benches will be picked up and delivered to/from the Public Works

Operations Yard. Required services include, but are not limited to, graffiti removal, stripping, sandblasting, powder coating metal surfaces, and as-needed miscellaneous repairs.

E. Pedestal Chairs: One hundred (100) chairs are to be powder coated annually in four cycles, 25 at a time, as scheduled by CPM. Pedestals will be pre-loaded by City staff on pallets (five pedestals per pallet) for pickup and delivery to the Public Works Operations Yard. Work includes, but is not limited to, graffiti removal, surface preparation, powder coating, and as needed miscellaneous repairs.

F. Lean Rails: Thirty-six (36) to be coated annually in three cycles, 12 at a time, as scheduled by

CPM. Pickup and delivery occur at the Public Works Operations Yard. Required services include, but are not limited to, graffiti removal, stripping, sandblasting, powder coating, and as needed miscellaneous repairs.

G. Bidders shall submit pricing for ALL items identified in the bid, partial bids will not be considered.

1.2.2. BIDDER QUALIFICATIONS

To be considered for award, bidders must:

A. Be capable of supplying the service in accordance to the bid specifications and delivering these items within the stated delivery times.

B. Submit firm, fixed bid prices for each Line Item.

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C. Have qualified personnel with prerequisite knowledge and experience to perform the specified work.

D. Provide at least three (3) satisfactory client references for similar work performed within the past three years or have performed satisfactory work for the City in the past three years.

Unsatisfactory references or unsatisfactory work performance with the City, on similar work, may eliminate the bidder from further consideration.

E. Bidder shall have the capability to provide powder coating services on an as-needed basis, including the pickup of items from and the return delivery of completed items to the Public

Works Operations Yard. The City may require expedited pickup, turnaround, and delivery to support urgent operational needs. The Bidder shall be capable of providing such expedited service upon request.

1.2.3. PROJECT LOCATION AND EQUIPMENT DETAILS

A. Pick-Up/Drop-Off Location

Public Works Operations – City Yard

400 E. Vermont Avenue

Anaheim, CA 92805

B. Equipment Details

1. Trash receptacles, pedestals, lean rails, and benches are located throughout the Anaheim Resort

Maintenance District (2.2 square miles). Reference photos are provided in Attachment A.

2. Trash receptacles are manufactured by Victor Stanley.

3. Lean rails and pedestals are manufactured by Keystone Ridge Design.

C. Condition of Equipment

1. Equipment is subject to environmental exposure and varying degrees of use and wear.

2. Notify CPM immediately if any item exhibits damage beyond the scope of repair described herein.

D. Dimensions

1. Trash Receptacles: 38.5” H x 28” diameter, 36 gallons capacity.

2. Pedestals: 26” L x 21 1/8” W x 18” H.

3. Lean Rails: 48” L x 7 11/16” W x 34 1/4” H.

4. Bus Benches: 102” L x 26” W x 33”.

1.2.4. PREPARATION, EXECUTION, COMPLETION, AND CARE

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A. Preparation

1. Completely remove existing coating to remove all carbon and other surface impurities and prepare units for new coating with shot or sand blast and chemical cleaning.

2. Remove old paint thermally.

3. Abrasive blast all surfaces to meet IAW NACE (National Association of Corrosion Engineers

International) 2 Near White Metal Blast Standard.

B. Execution

1.Etch and phosphatize surfaces, then electrostatically powder coat to a minimum thickness of 5 mils using TGIC polyester resin for durability and finish.

a.) Chemically clean with with iron phosphate per IAW TT-C-490E standard.

b.) Oven dry for 5 minutes at 375°F.

c.) Apply top coat.

d.) Cardinal, Anaheim Green X009 # 17425, Gloss Smooth - or equal to match Pantone 330C

Green at .003” Nominal DFT.

e.) Cure at 400°F for 25 minutes of total oven time (10 minutes at 375°F surface temperature).

f.) Allow cooling to ambient temperature.

C. Completion

1. Package and shrink-wrap items to ensure protection during transport .

D. Care, Custody, and Control

1. Replace, within 90 calendar days, any item damaged beyond repair, lost, or stolen while in

Contractor’s custody at no cost to the City.

a.

1.2.5. WORK SCHEDULE

Work will be scheduled by the City Project Manager as follows:

A. Trash Receptacles

Restore approximately 80 units annually. Powder coating shall be completed in two cycles per year, with 40 receptacles coated during each cycle. Quantities may vary significantly during any exercised renewal periods based on operational needs.

B. Pedestals

Restore approximately 100 units annually. Powder coating shall be completed in four cycles per year, with 25 pedestals coated during each cycle. Quantities may vary significantly during any exercised renewal periods depending on need.

C. Lean Rails

Restore approximately 36 units annually. Powder coating shall be completed in three cycles per year, with 12 lean rails coated during each cycle. Quantities may vary significantly during any exercised renewal periods based on need.

D. Benches

Restore approximately 30 units annually. Powder coating shall be completed in three cycles per

AND BUS BENCHES Page 12 year, with 10 benches coated during each cycle. Quantities may vary significantly during any exercised renewal periods depending on operational need.

E. Pick-up and Delivery

1. Coordinate schedules and work activities closely with City Project Manager. Work is subject to change due to special events, business activities, black out dates, and the like. Proceed only with prior approval.

2. Usual pick-up/delivery hours: Monday–Thursday, 8:00 AM to 3:00 PM.

3. Ensure all items are securely packed for safe transport and handling.

4. City forklift and personnel are available for loading/unloading with prior scheduling and approval.

5. Complete work within 30 calendar days of City-provided Delivery Orders; note any exceptions to delivery time in your bid submission.

6. Items failing to meet specifications will be rejected and must be corrected or replaced by the vendor within 5 working days at no cost to the City.

1.2.6. SCOPE OF WORK - GENERAL

A. Summary:

1. Provide all materials, tools, equipment, labor, and other resources necessary to fully perform the work as specified.

2. Include minor items reasonably required to complete repairs, even if not explicity mentioned.

3. No additional compensation will be allowed due to bidder misunderstanding of work scope or lack of knowledge of any existing conditions that could have been discovered or reasonably anticipated prior to bidding.

B. Closeout Procedures:

1. Notify the CPM in writing upon completion of work, confirming compliance with specifications and readiness for inspection.

2. Accompany CPM during inspection to identify punch-list items.

3. Correct punch-list items within agreed timeframes, generally within five (5) calendar days, and notify CPM upon completion.

4. The CPM shall determine final project acceptance.

1.2.7. GENERAL EQUIPMENT, PRODUCT, MATERIALS SPECIFICATIONS

A. Repairs must meet or exceed industry standards.

B. Equipment, materials, supplies, and consumables must comply with manufacturer specifications and industry standards.

C. Use only new, factory-sealed products unless authorized otherwise by the City.

D. Use only OEM or OEM-equivalent approved parts for the repair work.

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1.2.8. POWDER COATING SPECIFICATIONS

A. Trash receptacles consist of three powder coated components: interior and exterior of the “basket weave” metal work, the lid, liner and cylinder.

B. Contractor shall provide a sample to color match for City approval based on City-provided color description.

C. Powder coat finish: Cardinal, Anaheim Green X009# 17425, Gloss Smooth - or equal to Pantone

330C Green at .003" Nominal DFT.

D. Finish must be free from blemishes.

E. Service must be performed within 30 days after receipt of items.

F. Equipment can be viewed at bus stop locations: on Katella Avenue between Anaheim Boulevard and Walnut Street, and Harbor Boulevard between Orangewood Avenue and Vermont.

1.2.9. LEGAL AND BEST PRACTICE REQUIREMENTS

A. Be self-informed, abide by, and comply with all, current and applicable, local, county, state, federal or other legal requirements and best management practices at all times.

B. Do not cause, allow to be caused, or permit the continuance of any violation of any legal requirements or best management practices.

C. Be responsible and bear all associated costs should any work be performed in contrary to any laws, ordinances, codes, rules, or regulations.

1.2.10. WARRANTY

A. Contractor shall warranty all work for a minimum of 90 days and all materials for at least one year from date of acceptance, at Contractor’s expense.

B. Submit manufacturer’s warranty documentation to support replaced equipment.

C. Perform all in-warranty work, at no cost to City, within 7 calendar days for routine requirements or within 3 calendar days for emergencies, upon written notification from CPM.

1.2.11. QUALITY ASSURANCE

A. Perform all work according to all applicable industry-standards and to the highest quality commensurate with the required work.

B. Ensure that all work is done only by qualified and experienced personnel.

1.2.12. DAMAGES

A. Protect all materials, products, and facilities against damage at all times.

B. Make repairs, at Contractor’s sole expense, for Contractor-attributed damages within 5 calendar days. Contractor’s failure to make repairs within time allowance may cause City to make repairs and chargeback Contractor or deduct from invoices due Contractor.

1.2.13. WORK DONE BY OTHERS

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A. Be solely responsible for any actions performed by Contractor and subcontractor workers.

B. Do not subcontract any work not listed in the Subcontractors List unless City Project Manager authorizes otherwise. All subcontracting must be done according to the laws of the State of

California.

1.2.14. SUBMITTALS

A. Submit all manufacturer guarantees, warrantees, product information, and any applicable as-built drawings to the CPM upon project completion and prior to final invoice.

1.2.15. SAMPLE REQUIREMENT

Prior to award, the apparent low bidder shall, if requested by the City, furnish a sample of their work on an associated item selected by the City. The sample shall be prepared using the materials, surface preparation methods, and coating process proposed for service performance. The sample will be evaluated solely to determine compliance with the requirements of these specifications, including color match, finish, coverage, adhesion, and workmanship. Failure to provide a requested sample or submission of a sample that does not conform to the requirements of this solicitation, may result in rejection of the bid as non-responsive and award to the next lowest responsive and responsible bidder.

1.2.16. PAYMENTS

A. Standard payment terms are net 30 days following acceptance of goods/services and receipt of accurate invoice.

B. Payments will be withheld for unsatisfactory work until deficiencies are corrected .

C. If Contractor fails to correct deficiencies within 5 calendar days of notification, City may:

1. Deduct correction costs from Contractor payments.

2. Use City forces or alternate source to correct deficiencies and deduct costs, including City overhead, from Contractor payments

1.2.17. LIQUIDATED DAMAGES

Note liquidated damages may be in addition to other assessments stated elsewhere in the bid request.

Failure to respond in the required time or the occurrence of a violation will result in liquidated damages as follows:

LN VIOLATION Amount

1 Late Completion (not done by required time) $25.00/ item

2 Safety Violation $1,000.00/incident

3 Damages Violation $1,000.00/incident

1.2.18. QUANTITIES

A. The City makes no commitment of any specific quantities during the term of the agreement.

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B. Quantities shown in the Line Items are annual estimates, hypothetical and used to evaluate bid results; actual annual quantities may vary.

1.2.19. TERMS

A. The term of the agreement will be for a (1) one-year base period with up to four (4) one-year optional renewals.

B. Price adjustments after the base period shall be negotiated annually but shall not exceed the change in CPI for the most recent available 12-month period for the LA-Long Beach- Anaheim

CA Consumer Price Index for All Urban Consumers for non-labor cost increases and the Urban

Wage Earners and Clerical Workers for labor increases.

1.2.20. PRICING

A. General

1. Pricing must be all-inclusive, covering labor, materials, parts, taxes, permits, fees, delivery, and all other costs.

2. Lump Sum Cost Per Lot: All Inclusive price to restore and complete the work as specified for each bundle of items. Service to be completed and delivered within 30 days.

3. Price per individual item: For additional as needed work beyond the original scope of work, as requested by CPM. These line items are not for any Contractor omissions in completing the work.

4. Government-Mandated Taxes and Fees: must be included in lump sum costs.

5. Permits, Licenses and Fees: obtain, at contractor’s sole expense, all permits and licenses required in connection with the work and in contractor’s name.

6. Additional charges: not allowed: no fuel surcharges, no mileage rates.

7. Prevailing Wages: are not required for this project as it is for maintenance work.

1.3. PRICING

FIRM FIXED PRICING - BASE YEAR

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Line Item Description Quantity Unit of

Measure Unit Cost Total

1 TRASH RECEPTACLES: All -inclusive price to powder coat a LOT of

Qty. 40, trash receptacles per specifications. Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City

Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

2 LOT

2 TRASH RECEPTACLE: All -inclusive price to powder coat a single

(Qty. 1), 36 gallon trash receptacles per

IFB specifications. Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City

Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

1 EA

3 PEDESTAL CHAIRS: All -inclusive price to powder coat a LOT of Qty. 25 pedestal chairs, per IFB specifications.

Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

4 LOT

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Line Item Description Quantity Unit of

Measure Unit Cost Total

4 PEDESTAL CHAIR: All -inclusive price to powder coat a single (Qty. 1) pedestal chair, per IFB specifications.

Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

1 EA

5 LEAN RAILS: All -inclusive price to powder coat a LOT of Qty. 12 lean rails, per IFB specifications. Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

3 LOT

6 LEAN RAIL: All -inclusive price to powder coat a single (Qty. 1) lean rail, per IFB specifications. Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

1 EA

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Line Item Description Quantity Unit of

Measure Unit Cost Total

7 BUS BENCHES: All -inclusive price to powder coat a LOT of Qty. 10 bus benches, per IFB specifications. Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

3 LOT

8 BUS BENCH: All -inclusive price to powder coat a single (Qty. 1) bus bench, per IFB specifications. Rate must be fully loaded and include all necessary repairs including, but not limited to, removing graffiti, stripping and sandblasting, pick up and return delivery to City Yard, all applicable fees and taxes, and everything necessary to complete the work, such as labor, tools, materials, equipment, powder coat paint, disposal fee, and recycling fee.

1 EA

TOTAL

1.4. VENDOR QUESTIONNAIRE

1. COMPLIANCE CERTIFICATION QUESTIONS

1.1. I certify that I, the individual responding to this Bid, am an authorized representative with the authority to certify and submit the following legally binding statements in this Bid

Response on behalf of my company.*

☐ Please confirm

*Response required

1.2. Name and title of authorized representative certifying and submitting this Bid

Response.*

*Response required

1.3. Bid Validity.*

Bid will be valid for a period of 180 days after Bid closing.

AND BUS BENCHES Page 19

☐ Yes

☐ No

*Response required

When equals "No"

1.3.1. If you selected No, how long will your bid be valid?*

*Response required

1.4. Company Legal Name and DBA, if applicable*

*Response required

1.5. Company Legal Status*

☐ Corporation

☐ Partnership

☐ Sole Proprietor

☐ Limited Liability Corporation

☐ Limited Liability Partnership

☐ Other

*Response required

1.6. If your company is incorporated, please include the name(s) and title(s) of the officers*

If this question does not apply to your firm, please respond by typing in "N/A."

*Response required

1.7. Length of time the firm has been in business*

*Response required

1.8. Length of time at current location*

*Response required

1.9. Regular Business Hours*

*Response required

1.10. Regular Holidays and Hours when business is closed:*

*Response required

1.11. Federal Taxpayer I.D. No:*

*Response required

1.12. In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

AND BUS BENCHES Page 20

• Cell or Pager Number:

*Response required

1.13. Contact Person for Accounts Payable*

*Response required

1.14. Conflict of Interest Statement*

The Political Reform Act (Government Code sections 81000 - 91014) and Government Code section 1090 prohibit any City public official or officer from involvement in a governmental decision or contract in which he or she has a financial interest.

It is the responsibility of the contractor, contractor’s employees, and subcontractors who perform work under contract with the City to evaluate any potential conflict of interests. Be advised that a prohibited conflict of interest may void any award where a conflict exists.

I, the undersigned, hereby certify that I have reviewed and understand the above paragraphs, and in furtherance of the foregoing, I have evaluated and caused my company’s employees and subcontractors to evaluate any potential conflict of interests. Based on this evaluation, I hereby further certify that no such conflict of interests exists.

☐ Please confirm

*Response required

1.15. Non-Collusion Declaration*

I represent the party (“Respondent”) making the foregoing bid (“Bid”) and declare as follows:

• The Bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization, or corporation;

• The Bid is genuine and not collusive or a sham;

• The Respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham Bid and has not directly or indirectly colluded, conspired, connived, or agreed with any other respondent or anyone else to put in a sham Bid or withhold from submitting a Bid;

• The Respondent has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the Bid price of the Respondent or of any other respondent or to fix any overhead profit or cost element of the Bid price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; and

• All statements contained in the Bid are true, and further, that Respondent has not directly or indirectly submitted its Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with Respondent in the general business.

AND BUS BENCHES Page 21

☐ Please confirm

*Response required

1.16. Compliance with the Levine Act (Government Code Section 84308)*

☐ Yes

☐ No

*Response required

1.17. The Levine Act: City of Anaheim Campaign Contribution Disclosure*

Please download the below documents, complete, and upload.

• CAMPAIGN_CONTRIBUTION_DISCL...

*Response required

1.18. Contract Performance*

Address whether at any time during the past five years respondent has had a contract terminated for convenience, non-performance, or any other reason, or has been a party in a legal action involving a customer. Describe the situation(s) including name and address of contracting party and circumstances.

*Response required

1.19. Litigation in relation to the services provided to the City or other government entities in the past five (5) years*

Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in

Respondent, in the past five (5) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above.

☐ Yes

☐ No

*Response required

When equals "Yes"

1.19.1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against the City in the past five (5) years.*

*Response required

1.20. Name/Ownership Changes*

Respondent certifies past company name changes and/or ownership changes, for Respondent’s firm as follows:

https://government-project.s3.us-west-2.amazonaws.com/127318/ab72fb7c-d5ad-4fda-9527-500a94cf0d0e_CAMPAIGN_CONTRIBUTION_DISCLOSURE_FORM_CITY.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BHZJ7Y4B%2F20260625%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260625T221547Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEI7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJFMEMCIBbaa1eey3ED7Puh5kLxwuKgAaVAA1OiXjAQ9haWTAygAh8hQomh3mUWI3%2Bl%2BL1K2ERMtREMViBuf6QOVN69TbjLKowFCFcQAhoMODkyMzY0Njg3NjcyIgyEdOMIa916JcnTXdkq6QTu8sELQVtz3RADTKKvTNexNyYZyNWw9ZjL0F%2FmTgUH5isYnyqoE4pY0n9WLbzDRIbekk0M5JANpdaCtVN475iUWa8zJUc8ZK3rz%2Fjzu2DWrSXsxkEX1tnFVnA2XE4ywDbMfd4RIu22STVYC2p1xtMx2vB6Tbg66231s5xjupkmp9HCtNhVHI1vfC%2FsbeL7Rd9pq0Jzm0hHand21JqOn8fUQQ%2FiHmJGdlEqOQfNlI9pBY8TBZWdSk%2B7IUMmjwaCGbLl4gQB%2BTX4UGT9WdQr%2BfjYo6nBad79fgXhW9so%2FINc7Fb%2BBHZqNwsGb%2FLc9C%2BHoEuzVmDZolhFwESMZ5KrqFH3rC5UldVzzrGj11dPEVIxo0kUvKJrrW%2FXUsouZk%2F%2BP8QnO91yDL08%2BdEJAGtFVa3nj03fi5yR%2FH7lkw94N3uX1lr0HB5wblPwBa0nLmpv8%2BegAsZ8EfIPK%2FE%2Fj9kkVfaawMkUr2%2F526eOlf44vPYN3J94nfHPBjSF4Y38rIZNKQwvnFP0%2B8B1%2B%2BYIvfioX1NHyQwc6elwbLvqnnyuF9oAAMJyMAXMM8J5dRF%2BMS1b1wWCUY6XJrlaiilqPQwCBSxRE8hHAVKOQv4TeH4rFongmC8vJSBOPxfzqX6lxNfpOT581Slp7Yf6Q5xse6DwbDMG9eK8kX33a9%2FT3%2BKIryP5%2FK7woJvoubsdYBTzbftxM4XOq9sbLKwahJuCrEwO5cI6jg4nbXBoxKQc1bRhyeyuMT1V4kP11EWeDEfIoVkH%2Bw%2B8dAj5IvYTXoV%2FC%2FqSfv5g2BqeFQKPIDKjXiDriiF3FCRUirgy8FbUkzDiyfbRBjqbAcursmIzcgAD%2F2Uo%2BZH%2FEG96SuPUFiBsy40ZgRHqUvAnmuEVwv8s3iOIrX0lBZt9VKghf0374AqeSqAgyJbY5d931SucOAi1N3wKITEyBdltQbOHUUhc3vzdQh3j99yLDbG%2BOgP9AQlvkYH23V9wkn7JXrx%2FbTbqpeSVea8ft4ltGdWDWCqhYoTrkyB6InHZXJP6MBsiE%2B5pt1Hb&X-Amz-Signature=ee35b83e422ebf5fff788fc58799cf53a1f86b68327916f466e359628e0f9d84&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CAMPAIGN_CONTRIBUTION_DISCLOSURE_FORM_CITY.docx%22&x-id=GetObject

AND BUS BENCHES Page 22

☐ Yes

☐ No

*Response required

When equals "Yes"

1.20.1. If Yes, please describe:*

*Response required

1.21. Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this Bid, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this Bid, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this Bid and attached hereto. Attachments for each proposed exception to this Bid, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The Bid page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

*Response required

When equals "No"

1.21.1. Identify Contract Exceptions to be Considered Below:*

*Response required

1.22. Financial Status*

Bidder shall indicate…