Potable water delivery SOW July 2024_edited.doc

23Jul2024

SCOPE OF WORK: POTABLE WATER DELIVERY TO CG STATION ANNAPOLIS

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials, and equipment as required to access, transfer, test delivered water quality, and fill a 5000 gallon above ground potable water tank at USCG Station Annapolis, located at 3245 Thomas Point Rd, Annapolis, MD 21403. Due to damage sustained to the water filtration and piping system of the well water holding tank, potable water has been determined to not be safe to consume or use for sanitation (showers). As a result, the well water holding tank needs to be filled with potable water that meets or exceed the potable water quality standards outlined by Maryland Department of Environment (MDE COMAR 26.08.02.03-2). Initial contract will be for one year with the government retaining the right to request an extension of the service if needed.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall agree to deliver potable water to the address listed in paragraph 1 on an ad hoc basis. Once on delivery site, the contractor shall have all equipment and personnel required to pump the potable water from the delivery vehicle to the above ground water tank on the property. Prior to filling the above ground water tank, the contractor shall provide a copy of a water quality test stating that the potable water being delivered meets or exceeds the potable water quality standards outlined by Maryland Department of Environment (MDE COMAR 26.08.02.03-2). This test shall be provided to CG Station Annapolis personnel upon delivery. Contractor shall respond to requests to fill the above ground tank within 12-hours of notification for a request to fill the tank. Initial contract will be for one year with the government retaining the right to request an extension of the service if needed.

3. SCOPE OF WORK: Contractor shall provide all services, personnel, materials, water quality tests, and equipment required to pump from the potable water delivery vehicle to the above ground potable water tank located on the property at CG Station Annapolis (address listed in paragraph 1). Prior to filling the above ground water tank, delivery personnel shall provide a water quality test in accordance with the specifications outlined in paragraph 2 to station personnel. Once the above ground tank has been filled the contractor shall return the surrounding area and all tank accesses to pre-filling conditions. Prior to departure, delivery personnel shall consult with Station personnel to ensure tank and surrounding area condition is returned to pre-filling conditions.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MK1 Preston Humbard @ 804-514-1633.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is MK1 Preston Humbard @ 804-514-1633. Inquiries concerning any phase of the specification before or after award shall be made to MK1 Preston Humbard.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of the intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, they may submit a request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. USCG Station Annapolis will be given a copy of the employee list and an escort for entry on base will be provided. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG Station Annapolis shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to USCG Station Annapolis Safety Officer, BM1 David Pena Jr. in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on USCG Station Annapolis. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on USCG Station Annapolis has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on USCG Station Annapolis shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, CWO4 Matthew Thornton @ 443-610-8459 prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on USCG Station Annapolis. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.