POSTING_RFQ_CNR_1PA5A00593_Landing_Lights_3.30.26.pdf

STATE OF CALIFORNIA - NATURAL RESOURCES AGENCY Gavin Newsom, Governor

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

Request for Quote

Date: March 30, 2026

Enclosed is a Request for Quote (RFQ) Package #1PA5A00593 for the procurement of Helitack Landing Lights. Please refer to the specifications listed below for Helitack Landing Lights for use by CAL FIRE in Santa Rosa, Sonoma County.

All bids must include the following completed documents to be considered:

• Helitack Landing Lights Cost Quote Sheet

• State of California Small Business (SB) / Disabled Veteran Business Enterprise

(DVBE) certification (if applicable)

• Disabled Veteran Business Enterprise Declaration (DGS PD 843) (if applicable)

• California STD. 204, Payee Data Record

• Copy of California Department of Tax and Fee Administration Seller’s Permit

• CAL FIRE-720, DARFUR Contracting Act Vendor Certification

• Bidder Declaration (GSPD-05-106)

• CalRecycle Form 74, Postconsumer Recycled-Content Certification

The Non-IT Goods General Provisions are incorporated herein by reference, (DGS PD 401 NITGP, revised 02/20/2025).

Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.

Submission of all required RFQ documents must be received by 5:00PM on April 15, 2026, via email to corrine.johnson@fire.ca.gov http://www.fire.ca.gov/ https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.bing.com/ck/a?!&&p=50344b8a776a1119JmltdHM9MTcyODM0NTYwMCZpZ3VpZD0zMDJjYTZiNC1mNWViLTZhYmUtMWU2OS1iMjY4ZjQ2ZjZiMTkmaW5zaWQ9NTIxNQ&ptn=3&ver=2&hsh=3&fclid=302ca6b4-f5eb-6abe-1e69-b268f46f6b19&psq=CalRecycle+Form+74&u=a1aHR0cHM6Ly93d3cyLmNhbHJlY3ljbGUuY2EuZ292L0RvY3MvV2ViLzExMTQ4MA&ntb=1 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

Request for Quote 1PA5A00593 Helitack Landing Lights

CAL FIRE

March 30, 2026

Thank you and CAL FIRE looks forward to your response.

Corrine Johnson Procurement Analyst

CAL FIRE

Business Services Office E-Mail: corrine.johnson@fire.ca.gov mailto:corrine.johnson@fire.ca.gov

Helitack Landing Lights Specifications

RFQ #1PA5A00593

SCOPE

These specifications set forth the requirements for the Helitack Landing Lights purchase, needed to facilitate the duties of CAL FIRE’s Santa Rosa personnel.

SPECIFICATIONS

CAL FIRE is requesting quotes for two distinct heliport lighting items, each meeting the specifications in this RFQ:

Item A - Semiflush Rollover-Rated Inset Heliport Lights (Base-Mount Compatible Variant) Item B - Semiflush Rollover-Rated Inset Heliport Lights (Cable-Entry / No-Base Variant)

With the exception of the variations noted above, all specifications are the same for both items. Both items must comply with all technical requirements under Dimensions, Construction, Functional Requirements, Compatibility, Performance, Safety, Environmental Conditions, and Deliverables.

Specification Deviation** Dimensions

• Semi-flush, rollover-rated inset fixture with low profile.

• Maximum installed projection at or near level surface: approximately 1.6 inches above deck when installed in a shallow recess, or ≤0.5 inches exposed when fully inset (depending on mounting method).

• Housing diameter: approximately 8 inches nominal for standard mounting configurations.

• Mounting depth (if using optional caisson/mounting sleeve):

approximately 4 inches; RFQ requires no base can, so the fixture must support direct shallow-inset mounting.

• Fixture shall fit within a mounting opening of 5.9 inches minimum (round or square) for shallow inset installations.

Construction

• Housing constructed of copper-free aluminum (<0.25%) or stainless steel with corrosion-resistant coating.

• External hardware: 316 (A4) stainless steel fasteners.

• Lens: clear glass, smooth and rounded to reduce ice/dirt adhesion.

• All assemblies sealed mechanically (no chemical sealants allowed) to ensure long-term integrity.

• Gaskets: multi-stage sealing system equivalent to upper lens gasket, lower lens gasket, and housing gasket construction.

• Cable entry via watertight compression gland or equivalent sealed conduit entry.

• Mechanical design must tolerate rotor-wash vibration and airfield vehicle rollover loads.

Functional Requirements

• Color output: Green, compliant with

ICAO/FAA green chromaticity ranges.

• Light type: Omnidirectional or uniform horizontal distribution suitable for heliport TLOF/perimeter guidance.

• Variable brightness:

o At least three discrete brightness levels OR o A continuously dimmable system covering similar range.

• LED system must deliver uniform output with no visible hot spots.

• LEDs must be rated to ≥100,000 hours average operating life.

• LED emitters must be factory-aligned

(no field-bend wire-mounted LEDs permitted).

Compatibility Requirements

• Input voltage: 120 VAC, 50/60 Hz.

• Operating voltage range must support

93–144 VAC for 120-V systems (or equivalent).

• Fixture shall incorporate constant-current LED drive electronics.

• Must support operation with common heliport lighting control systems;

brightness control may be internal or controller-based.

• NVG Compatibility:

o Must include NVG-enhanced optical design or supplemental IR emitter configuration.

o Compliance shall be equivalent to NVG visibility standards as described in aviation lighting practice.

Spectral output must not cause excessive bloom.

Performance Requirements

• LED system must produce output intensity suitable for heliport perimeter/TLOF operations under ICAO Annex 14 and equivalent guidance.

• Power consumption shall not exceed approximately 2.2–3.2 watts depending on fixture configuration;

additional options (e.g., NVG module) may add no more than ~1 watt.

• Ingress protection:

o Fixture must be tested to IP66 and IP67, or higher.

• Corrosion protection equivalent to marine-grade finishing described as:

o TT-C-490 cleaning method o Chrome-free aluminum conversion coat per MIL-C-5541 type II o Epoxy powder primer and polyester powder topcoat o UV-resistant finish suitable for heliports in high-salt environments

• Must withstand salt fog per military-standard test equivalent to MIL-STD-810 Salt Fog.

• LEDs must include conformal coating for moisture and corrosion protection.

• Unit must include surge suppression (MOV-based or equivalent).

Safety Requirements

• Listing for use in wet locations equivalent to UL 1598/1598A marine and industrial settings.

• Compliance equivalent to:

o CSA C22.2 No. 250.0

(luminaires) o CSA C22.2 No. 94 (enclosures)

• Optical assembly must be mechanically sealed with no reliance on field-applied chemical sealants.

• Heat-dissipation design must prevent overheating of LED assemblies under continuous operation.

Environmental & Operational Conditions

• Operating temperature range: −55 °C to +55 °C (or equivalent from the −67°F to +130°F range).

• Resistant to:

o Aviation fuels o De-icing fluids o Hydraulic fluid exposure o UV exposure o High-salt marine environments

(marine-grade coating required)

• Must withstand rotor-wash, vibration, and airfield vehicle loading.

• Fixture must maintain integrity under prolonged moisture exposure.

Deliverables / Submittals Bidders must supply:

1. Full dimensional drawings including inset depth and mounting opening requirements to be submitted at the time of bid.

2. Photometric report for green LED output.

3. NVG compatibility documentation.

4. Ingress protection certification

(IP66/IP67 or better).

5. Environmental durability certifications

(salt fog, material corrosion resistance).

Abbreviation Key for RFQ #1PA5A00593 – Helitack Landing Lights

RFQ

SB

DVBE

STD

DGS

PD

ICAO

FAA

LED

TLOF

NVG

IR

IP

MIL-STD

MOV

CSA

VAC

Hz

California Department of Forestry and Fire Protection Request for Quote Small Business Disabled Veteran Business Enterprise Standard (State of California standard form designation) Department of General Services Procurement Division International Civil Aviation Organization Federal Aviation Administration Light Emitting Diode Touchdown and Lift-Off Area Night Vision Goggle Infrared Ingress Protection Military Standard Metal Oxide Varistor Canadian Standards Association Volts Alternating Current Hertz

The equipment offered shall be comparable to an inset, semi-flush, rollover-rated heliport LED fixture with green output, 120 VAC operation, NVG-compatible optics, variable brightness control, marine-grade corrosion-resistant construction, IP66/IP67 sealing, and a nominal 8-inch top diameter, consistent with the class of rollover heliport lighting fixtures commonly used in aviation helidecks.

** Unless otherwise noted under Deviation, the Bidder is validating they can provide the listed specification.

INQUIRIES/ QUESTIONS

Written questions, comments, and concerns must be submitted to corrine.johnson@fire.ca.gov and received by 2PM PST on April 3, 2026. CAL FIRE’s response to all written questions, comments or concerns will be provided by 4PM PST on April 7, 2026. Any questions or concerns submitted after the scheduled time, CAL FIRE will attempt to address but cannot guarantee a response.

AMENDMENTS

CAL FIRE reserves the right to execute written amendments to decrease the quantity of goods upon mutual agreement with the awarded Bidder, and to increase for time, if needed, while remaining within the Scope of Work of the original solicitation.

mailto:corrine.johnson@fire.ca.gov

Cost Quote Sheet

Cost Quote Sheet for RFQ #1PA5A00593 for Helitack Landing Lights. Please include a detailed breakdown of costs with this bid:

Description of Product Unit Cost Quantity Extension

Cost Rollover Lights (Base) PRL LED

V4 HE

$ 30 $

Rollover Lights PRL LED V4 HE $ 15 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment.

DELIVER TO:

California Department of Forestry and Fire Protection 135 Ridgeway Ave Santa Rosa, CA 95401-4318 ATTN: Mike Newell

Grand Total $

Proposed Product Description(s) (Make and Model)

Pricing quoted must be valid for a minimum of 60 days, after the date of signature.

Submitted by (Signature): ____________________________ Date:_______________

Name (Print):

Title:

Company Name:

Company Address:

Telephone Number:

Email Address:

CA Seller’s Permit Number:

CA SB/DVBE Certification Number:

Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State’s General Provisions will be considered non-responsive and will be rejected.

The Cost Quote Sheet will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and does not constitute a bid on behalf of the contracting agency. However, the actual costs quoted within the cost sheet will be binding for the term of the Agreement, once awarded.

This solicitation will be awarded on an “All or None” basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be permissible tiebreaker. Such event will be conducted by the Procurement Official and observed by a state employee as a witness.