POSTED DQ1 RBAA-2017001105 - Vehicle Lighting Packages.pdf

DOCUMENTED QUOTE: DQ1 RBAA-2017001105

TITLE: Vehicle Lighting & Equipment, Ford F150 Trucks

DATE DUE: Friday - March 24, 2017 2:00p.m. MST

ISSUING OFFICE

This Documented Quote (DQ) is issued by the State of Colorado, Department of Public Safety (CDPS) Procurement Office. The CDPS Procurement Office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Email: cdps_edo_bids@state.co.us

ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED, EMAIL TO

Email questions to email above; NO phone calls please

FEIN Date ^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City State Zip Code

PHONE EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No Indicate if your company is Woman-Owned Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

Please Include a W-9 with your bid submission

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cdps_edo_bids@state.co.us

STATEMENT OF WORK

The purpose of this documented quote is to elicit proposals from qualified vendors to provide lighting and equipment packages for the Colorado State Patrol (CSP) 2017 Ford F150 trucks.

MANDATORY SPECIFICATIONS

The following items make up the vehicle lighting and equipment package for nine (9) 2017 F150’s. It is estimated the Vehicle Lighting Package will be ordered for model year 2017 vehicles. Additional packages may be ordered for model year 18 and 19 vehicles. Please quote prices for each individual vehicle and for the Vehicle Lighting Package – as a complete item.

QUOTE ITEMIZATION SHEET (IF APPLICABLE)

All equipment shall be new All responses shall be quoted FOB Destination to Golden, Colorado Pricing shall be binding and valid for the length of the award No guarantees are made as a result of the solicitation. The items will be ordered on an “as needed” basis

THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK

Quote Itemization Sheet

Vehicle Lighting and Equipment for nine (9) 2017 Ford F150 Trucks

Manufacturer Part Number Description Quantity Per Vehicle PRICE

Whelen IW41UFX XLP INNER-EDGE 12LT, WeCAN Style 1 Each Whelen LINV2R 180° Warning and Puddle Light Red 1 Each Whelen LINV2B 180° Warning and Puddle Light Blue 1 Each Whelen MCRNSB Micron Surface Mount Blue 2 Each Whelen MCRNSR Micron Surface Mount Red 2 Each Sound Off ETHFSS-SPISO Select-A-Pattern Headlight Flasher 1 Each Sound Off ETFBSANFL Flashback 100% SS w/AMP Flasher 1 Each D&R Electronics CA-0129 DARTA 12" White/Red LED Map 1 Each Whelen CCSRNTA3 CENCOM SAPPHIRE 1 Each Whelen SA315P SA315P Speaker, Black Plastic 1 Each Whelen SAK57 SA-315 Mount Kit Universal 1 Each Whelen TANF85RB TANF85 W/ Red/Blue End Flashers 1 Each Whelen M6RC M6 LED Flasher Red W/Clear Lens 2 Each Whelen M6BC M6 LED Flasher Blue W/Clear Lens 2 Each Whelen IONR Super-LED® Universal Light Red 1 Each Whelen IONB Super-LED® Universal Light Blue 1 Each Setina GK10301S1UHKSSCAXL Dual T-Rail Mnt 1Sm/1UnivXL Key OR 1 Each Setina GF1092FDT15F150 T-Rail Free standing mount kit 1 Each Console:

Havis C-1810 18" Enclosed Console 1 Each Havis C-TMW-F150-03 Ford F-150 Tunnel Mount Assembly 1 Each Havis C-CUP2-I Internal Cup Holders 1 Each Havis C-ARM-103 Armrest For Top Mount, Console 1 Each

Manufacturer Part Number Description Quantity per vehicle PRICE

Havis C-LP3-PS1 Lighter Plug Outlet W/ 1 Switch Cut Outs 1 Each

Havis C-UDB-1 Under Dash Switch Bracket -Switch & Label

1 Each

Havis C-EB25-XTL-1P Motorola faceplate 1 Each Havis C-EB40-CCS-1P Whelen Cencom mounting bracket 1 Each

Havis C-EB30-L33-1P L3/Mobile Vision Flashback 3 DVR Bracket

1 Each

Havis C-EB20-UNP-1P Uniden Pro520XL Bracket 1 Each Havis C-USB-1 Dual USB Charge Module 1 Each Havis C-FP-1 1" Filler Plate 1 Each

Quote price each (incl. shipping) $____________________ Total Quote price for 9 vehicles $____________________

How many days After Receipt of Order (ARO) will you guarantee delivery? (Delivery time will be considered in determining the final award of this quote.) _______days ARO

RETURN THIS PAGE WITH BID SUBMISSION

All items must be manufacturer (brand) specific, no substitutes. The CSP expects one award to one vendor who will supply all components of the Vehicle Lighting and Equipment Packages. There will not be multiple awards. If you cannot provide all components of the Vehicle Lighting Package and Equipment, please do not submit a bid.

R-24-104-101-01 Terms Defined in this Chapter. (a) Brand Name Specification: Means a specification limited to one or more items by manufacturer’s names or catalogue numbers. (b) Brand Name or Equal Specification: Means a specification which uses one or more manufacturer’s names or catalogue numbers to describe the standard of quality, performance, and other characteristics needed to meet state requirements, and which provides for the submission of equivalent products.

R-24-104-202 Brand Name or Equal Specification: Conditions for Use

Brand name or equal specifications may be used when it is in the best interest of the State and when the item to be procured is best described by use of such a specification. Brand name or equal specifications shall seek to designate three or as many different brands as are practicable as “or equal” references and shall further state that substantially equivalent products to those designated will be considered for award. Where a brand name or equal specification is used in a solicitation, the solicitation shall contain explanatory language that the use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not to limit or restrict competition.

All information requested (and submitted) will be considered in determining the final award. Award will be made to the responsible bidder, whose submission is most advantageous to CDPS, lowest price being the primary consideration.

SCHEDULE OF EVENTS

All times posted in Mountain Time

Bid Posted:

Thursday – March 16, 2017

Vendor Inquiries due to cdps_edo_bids@state.co.us by:

Tuesday – March 21, 2017 2:00 p.m. MST

Responses to vendors will be posted in VSS by:

Thursday – March 22, 2017 2:00 p.m. MST

Bid Closes:

Friday – March 24, 2017 2:00 p.m. MST

Award made (estimated date):

March 29, 2017 mailto:cdps_edo_bids@state.co.us

1.0 General

1.1 Description of Goods and/or Services

Items that make up the vehicle lighting and equipment package for nine (9) 2017 Ford F150 trucks.

1.2 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors should be registered on Colorado. Colorado VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

1.3 Pricing

Prices shall be binding and valid for the length of the award. All prices must include shipping costs.

1.4 Award Period

The award period for this DQ shall be April 3, 2017 – June 30, 2018, and shall be contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied. CDPS may exercise the option to extend the award period through June 30, 2020.

1.5 Shipping and Billing

Shipments shall be delivered between Monday – Friday 8:00 AM – 5:00 PM MST, excluding holidays. The Vendor shall invoice CDPS for the Goods or Services delivered and accepted pursuant to the terms of this DQ and any contract resulting from an award. Invoices shall be sent ten (10) business days after receipt of goods or service. The State has 45 days to pay. Shipping and Billing addresses are as follows.

Shipping Address Billing Address Colorado Department of Public Safety Colorado Department of Public Safety

Colorado State Patrol Colorado State Patrol Attn: Karen Griggs

15203 W. 12th Ave 15203 W. 12th Ave Golden, CO 80401 Golden, CO 80401 karen.griggs@state.co.us

1.6 Type of Contract

State Purchase Order: The successful bidder may be issued a State Purchase Order with CDPS. The State Purchase Order will incorporate this DQ, published addenda and the response of the successful bidder.

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

• Except as replaced, modified, or supplemented, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at the following address:

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

http://www.colorado.gov/vss https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument

• The bidder guarantees to the State that they understand and agree to the terms and conditions of this DQ and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the CDPS of any specifications, terms and/or conditions that they determine to be unclear.

The failure of a bidder to seek clarification may be deemed a waiver of any such clarification. Any strike out, alteration, or removal of any terms and conditions may eliminate the vendor from further consideration.

• CDPS reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

• If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification, or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time. All questions will be answered through a modification of the DQ on VSS. It is the responsibility of the bidder to keep apprised of such modifications.

• CDPS is tax exempt.

• CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

• In accordance with Colorado Revised Statute (CRS) CRS 24-103-207.5 titled – Purchasing Preference for

Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

• Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 8-19-102 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

• This solicitation including documents linked and attached, the vendor's offer and all documents, modifications, and agreement terms and conditions will form the contract between the parties. Any additional terms and conditions proposed by the vendor must be submitted with their offer in order to be considered. All material developed under this contract are the sole intellectual property of the State of Colorado.

2.2 Discussion with Bidders

Discussions and/or clarifications may be conducted with bidders as determined necessary by the State.

2.3 Amendments and Modifications

All amendments to this DQ or modifications to any subsequent award shall be in writing from CDPS Procurement and posted to Colorado VSS. Vendors are responsible for checking VSS prior to the opening date and time for solicitation amendments.

3.0 Bid Submission

3.1 Response Format

Bidders must comply with and or submit the following items with their bid submission in order to be considered responsive:

a. Completed and signed cover page (page 1, this must be returned)

b. Completed quote itemization sheet (page 3, this must be returned)

c. The total cost of the requirements of this solicitation and supporting documentation in this solicitation

d. Include all supporting documents as required in this solicitation

e. Ensure the subject line of the email contains the Documented Quote Number and Title

3.2 How to Submit Your Bid Submission:

Email your bid submission to the email listed on the transmittal page. All bid submissions must clearly reference the DQ number. All vendors should be in good standing with the Secretary of State.

3.3 Evaluation and Award

Colorado State Patrol expects one award to one vendor who will supply all components of the Vehicle Lighting and Equipment Packages. There will not be multiple awards. If you cannot provide all components of the Vehicle Lighting Package and Equipment, please do not submit a bid. This solicitation shall be awarded to the bidder(s) determined to be in the best interest of the State.

3.4 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to a solicitation.

Certification can be received through the Center for Veteran Enterprise website (see above link).

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