POSTED ADVERTISEMENT RFP_Transit Consultant Services_procurement support.pdf

RFP Transit Consultant Services - Procurement Support 298-ARTProcuresupportFY24

Advertisement for Request for Proposals Issue Date: 6/21/2024 Project Name: Consultant Services for Transit Operations and Maintenance Contractor Procurement Support Project Number: 298-ARTProcuresupportFY24

Pursuant to the City of Asheville's Procurement, Purchasing and Contracting Policy, Bids will be received by the City of Asheville for the following:

Description of Work:

The City of Asheville, North Carolina is seeking qualified consultant support for all aspects of the procurement process for the City’s upcoming Transit Operations and Maintenance Contractor, including assisting the City of Asheville with planning for, preparing procurement documents, communicating with City staff and prospective vendors, evaluating contractor proposals, assisting with negotiations, and developing contract documents.

Term: The initial term of the contract will be for a one-year time period with two one-year optional extensions as agreed upon by the City and successful vendor.

Schedule:

Request for Proposal Issued by the City Friday, June 21, 2024

Optional Pre-proposal Meeting (virtual) Google meeting link:

https://meet.google.com/nnh-bqrn-ssd?authu ser=0

Thursday, June 27, 2024 @ 2:00 PM EST

Deadline for Questions Monday, July 1, 2024 @ 5:00 PM EST

Addendum to be Issued July 3, 2024 @ 5:00 PM EST

Proposals Due July 19, 2024 @ 5:00 PM EST

Proposal Documents and Solicitation Requirements:

This Request for Proposals (RFP) is posted on the City procurement website at www.ashevillenc.gov/bids. This is the official source of this solicitation. All updates to this solicitation shall come in the form of published addenda and shall be published to the same location. The City will not be responsible for full or partial sets of Contract Documents including any addendum obtained from any other source.

https://meet.google.com/nnh-bqrn-ssd?authuser=0 https://meet.google.com/nnh-bqrn-ssd?authuser=0 http://www.ashevillenc.gov/bids http://www.ashevillenc.gov/Bids

All proposals must be submitted electronically to Amber Wagner at awagner@ashevillenc.gov.

Proposals must be in PDF format, no larger than 20 MB and may not be zipped. Any addenda to the RFP will be posted within 72 hours of the submittal deadline and will be posted at the procurement website listed previously.

The City of Asheville reserves the right to reject any or all Proposals.

Information:

All questions concerning this Request for Proposals (RFP) should be submitted via email to:

Amber L. Wagner, Transit Planning Manager

Transportation awagner@ashevillenc.gov

Asheville Business Inclusion Policy: The City of Asheville has adopted the Asheville Business Inclusion Policy to encourage women and minority businesses' participation in the public bidding process. The purpose of this outreach effort is to increase the likelihood of availability and utilization of MWBEs in the award of contracts. Proposers are hereby notified that this RFP is subject to that Policy's provisions. Questions regarding the Asheville Business Inclusion Policy may be directed to the Office of Economic Development, City of Asheville, Post Office Box 7148, Asheville, NC 28802-7148 or by phone at (828) 259-8050 or by email abi@ashevillenc.gov.

Proposers are invited to show proof of MWBE status, to include NC Office of Historically Underutilized Businesses or other MWBE certifications. If not already certified with the ABI Office at the City of Asheville, proposers are further invited to become certified with the City of Asheville as an MWBE vendor. Please use this link: ABI Certifications

It is the Policy of the City to (1) provide minorities and women an equal opportunity to participate in all aspects of its contracting and procurement programs and (2) to prohibit any and all discrimination against persons or businesses in pursuit of these opportunities.

Drug Free Workplace: The City of Asheville is a drug-free workplace employer. By submitting this bid, the prospective contractor certifies that if awarded the contract, they and their subcontractors shall comply with the following:

The City requires contractors/vendors entering into a contract with the City to provide a drug-free workplace in the performance of said contract. The contractor, upon execution of the contract, certifies that it will provide a drug-free workplace during the performance of the work on this contract. The contractor agrees to do the following:

Notify employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace and specify the actions that will be taken for violations of such prohibitions. Responsive actions should be appropriate and sufficient to address and remediate any violations of this requirement.

City of Asheville - RFP - Transit Consultant Services - Procurement Support Proposals due July 19,2024, 5:00pm page 2 of 3 https://asheville.seamlessdocs.com/f/CityofAshevilleCertifications

Miscellaneous Requirements of the Proposal:

● Prospective Contractors are notified of a City policy that prohibits contracting with persons or firms who are delinquent in the payment of ad valorem taxes owed to the City of Asheville.

City of Asheville - RFP - Transit Consultant Services - Procurement Support Proposals due July 19,2024, 5:00pm page 3 of 3