POST Notice of Intent to Sole Source 605.pdf

NOTICE OF INTENT TO SOLE SOURCE

P a g e 1 | 5

The Department of Veterans Affairs, Network Contracting Office (NCO) 22, located at 4811 Airport Plaza Drive, Long Beach, CA 90815 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government’s intent to execute a Sole Source Award under FAR Part 13 – Simplified Acquisition Procedures (SAP), specifically FAR Subpart 13.5 – Simplified Procedures for Certain Commercial Items.

The intended Contractor is Cepheid US located at 904 Caribbean Dr Sunnyvale CA 04089

This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source.

The contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items necessary to provide annual preventive maintenance and corrective repair service on-site for the equipment and systems listed below for the Loma Linda Veteran Affair Medical Center (LL VAMC) and as defined in this Statement of Work (SOW).

STATEMENT OF WORK

I. TITLE:

Service Contract where the contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items necessary to provide annual preventive maintenance and corrective repair service on-site for the equipment and systems listed below for Loma Linda VA and as defined in this Statement of Work (SOW).

II. EQUIPMENT:

Cepheid Location Serial Number VA Loma Linda ER 3199-6063-9029 VA Loma Linda ER 6572-9548-8457

ACC 8011-0954-0808

Sy Kaplan CBOC 1200-7861-7539 Murrieta CBOC 1510-6307-1333 Hemet CBOC 8717-4746-9447

III. OBJECTIVES:

The purpose of this contract is to have a Contractor that shall provide all labor, personnel, equipment, tools, materials, supervision and other items necessary to provide annual

P a g e 2 | 5 preventive maintenance and corrective repair service on-site for the equipment and systems listed below for Loma Linda VA, ACC, and CBOC sites and as defined in this Statement of Work (SOW).Services performed shall conform to industry standards and this statement of work (SOW). Additional scope as per the below:

• The contractor will perform preventive maintenance (PM) inspection on equipment/systems as provided for in the contract agreement. PMs will be accomplished in accordance with the Original Equipment Manufacturer (OEM) recommendations. Must use OEM certified parts and service engineer/technicians must be OEM trained on all equipment included in agreement.

• OEM standard agreement equivalent coverage.

• Toll free phone support 24x7

• Unlimited service calls onsite 5x8 hours (8-4)

• All parts covered.

• Travel and labor included.

• Software Upgrades included

• Inclusion of equipment components

• Extensive preventive maintenance annual: Calibration

• Designated Response time 48 hours unless otherwise agreed upon by COR or designee

• Response: All requests for repair service will be considered requests for emergency service unless a statement to the contrary is made by the COR, POC or designee. A competent service representative adequately equipped with tools, test instruments, service manuals, and repair parts will arrive at the Loma Linda VA, ACC, or CBOC within the designated response time.

The service representative may contact VA staff by phone before arrival at the designated facility. Such contacts, however, will not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by Biomedical Engineering.

• Over and Above Repairs - For the emergency services, repairs and maintenance that are over and above the SOW, if quote pricing is within the COR’s Government Purchase Card (GPC) threshold, the COR will authorize payment. For emergencies over the COR’s GPC threshold, only the Contracting Officer (CO) is authorized to approve contract modifications. Additional services shall be approved by the Contracting Officer prior to the contractor initiating any work.

The contractor shall provide an on schedule- quote to both the CO and COR for review and consideration. Additional funding will be provided by the facility as-needed for payment.

PERIOD OF PERFORMANCE:

12 Month Base Year with 4 year option.

IV. PLACE OF PERFORMANCE:

1. VA Loma Linda 11201 Benton St Loma Linda, CA 92357

P a g e 3 | 5

2. ACC (Ambulatory Care Center)

26001 Redlands Boulevard Redlands, CA 92373-7762

3. Sy Kaplan CBOC 72700 Dinah Shore Drive, Suite 200 Palm Desert, CA 92211-9329

4. Murrieta CBOC 25125 Madison Avenue, Suite 105 Murrieta, CA 92562-8970

5. Hemet CBOC 720 East Latham Avenue Hemet, CA 92543-4364

V. PERFORMANCE REQUIREMENTS:

• Hours: Normal duty hours are 8:00 a.m. through 4:30 p.m., Monday through Friday, not including federal holidays. Whenever contact with Biomedical Engineering is required outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via radio.

• Preventive maintenance will be scheduled with a contact person as assigned by the Contracting Officer’s Representative (COR), Point of Contact (POC) or designee. This PM work must be completed in the month specified during the request unless another date is agreed upon by COR or designee. All contractor personnel (without exception) must report to the Police Services to sign in and receive a contractor identification badge before any work is performed and return to the same location to sign out and turn-in said badge along with the documented service report (as described in section 5, DOCUMENTATION) for the service performed.

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting

• Payment: Payment will be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

• Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at each facility.

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

• All shipping for parts will be included in the cost of the contract.

VI. DOCUMENTATION:

P a g e 4 | 5

Service reports will be provided for all service activities within 3 business days including preventive maintenance, emergency repair, and safety inspections, and must contain the following information:

a) Date(s) and time period of service.

b) Complete description of equipment serviced including model number and serial number.

c) Complete description of equipment services performed including upgrades, updates and software changes made.

d) Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable.

e) A statement of the complaint that initiated the service call.

f) Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair.

GUARANTEE: The contractor will guarantee workmanship and all parts furnished by the contractor for a period of not less than 90 days.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government.

All inquiries and concerns must be addressed in writing via e-mail to Joanne Woo at joanne.woo@va.gov with the following information referenced in the subject line, 36C26225Q1240 GENEXPERT Xpress. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit capability statement which shall be considered by the agency no later than 10:00 AM Pacific Standard Time (PST) on July 28, 2025 to Joanne Woo at joanne.woo@va.gov . The interested parties bear full responsibility to ensure complete transmission and timely receipt.

SDVOSB/VOSB respondents.

If respondent is or SDVOSB or VOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

P a g e 5 | 5

Please provide the information below:

Company Name:

DUNS Number:

Address:

Point of Contact Name:

Phone No:

Email:

Business size information Select all that applies:

Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) Veteran Owned Small Business (registered in VetBiz.gov)

FSS/ GSA Contract Holder Yes ☐ No ☐ FSS/ GSA Contract Number

Effective Date / Expiration Date

NASA SEWP Contract Holder Yes ☐ No ☐ NASA SEWP Contract Number

Effective Date / Expiration Date

STATEMENT OF WORK