Portable_Toilets_and_Handwashing_Unit_Rental_and_Servicing_Statement_of_Work_1.docx

STATEMENT OF WORK

Portable Toilets for Don Edwards National Wildlife Refuge Complex, Fremont, CA 94555

General:

Don Edwards National Wildlife Refuge Complex (Refuge) has a requirement for eight (8) ADA and six (6) standard (a total of 14 portable toilets) portable toilets at eight (8) Refuge locations; five (5) locations are used year-round, and three (3) locations are used seasonally for the duck hunting program. Three locations require hand washing stations – two- year-round, and one (1) station (a total of three (3) handwashing stations) for six (6) months during peak school and summer program use (March 15 – August 15). The Refuge has high public visitor use and large numbers of school groups involving hunting, fishing, wildlife observation and photography, and environmental education and interpretation, totaling over 700,000 visits each year. The Refuge needs to provide porta toilets to augment our single restroom facilities and for additional sites with no restroom facilities.

Scope/Deliverables:

· The supplier(s) will be required to provide portable toilets, sufficient paper capacity to coincide with standard cleaning schedule for replenishment. Portable toilets are to be compliant with all applicable codes, regulation, and industry standards, including disposal.

· ADA units are to be compliant with the Americans with Disabilities Act.

· The Environmental Education Center in Alviso, CA requires one (1) ADA unit, one (1) standard unit and 1 handwashing station year-round. Must be cleaned two times per week.

· The Don Edwards Wildlife Refuge in Fremont, CA requires four (4) ADA units, two (2) standard units, 1 handwashing station year-round, and 1 hand washing unit seasonally for six (6) months (March 15- August 15) for school and summer programs. Must be cleaned two times per week.

· Palo Alto Pond SF-2, West Bound Hwy 84 & University in East Palo Alto, CA requires one (1) ADA unit year-round. Must be cleaned two times per week.

· Alviso Pond A-5, 2170 Gold St., Alviso, CA requires one (1) ADA and one (1) standard unit seasonally Oct 1 – Feb 14 for duck hunting. Must be staked down due to potential high winds. Must be cleaned one time per week.

· Mountain View Pond A2, 2190 Crittenden Ln, Mountain View, CA requires one (1) standard unit and one (1) ADA unit seasonally Oct 1 – Feb 14 for duck hunting. Must be staked down due to potential high winds. Must be cleaned one time per week.

· Sunnyvale Pond A3, 1444 Borregas Ave, Sunnyvale, CA requires one (1) standard unit seasonally Oct 1 – Feb 14 for duck hunting. Must be staked down due to potential high winds. Must be cleaned one time per week.

· The ability to order up to 10 extra cleaning services for special events throughout the year.

· The ability to provide a damage waiver Period of Performance and Hours of Operation:

· The period of performance is for the period July 1, 2024, through June 30, 2025, with up to 4 additional option years.

· Contractor Service will commence during Refuge office hours, i.e., Monday thru Friday Sunrise to Sunset, based on a schedule as determined between the Contractor and the Contracting Officer or Technical Coordinator.

· Nonduty hours include Government holidays (New Years Day, Martin Luther King Jr.’s Birthday, President's Day, Memorial Day, Juneteenth National Independence Day, July 4th Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas).

Installation:

· Upon delivery, it is the supplier’s responsibility to set up, secure and ensure the unit is serviceable and operable to accepted retail standards. Exact delivery location to be arranged between contractor and technical coordinator.

Evaluation and Acceptance:

· Contractors interested in submitting a proposal/quote are required to complete the below Quality Surveillance Plan (QSP) or submit their own approach performance plan for each task (How will you measure your performance?). A simple table can be used to detail your plan and quality checks for successful completion of each task. This is a critical step in managing and monitoring of expected performance for evaluation, timely invoicing, and payments.

· To evaluate Contractor’s work performance, the quality and performance standards sample can be used or an approved performance plan used by the Contractor. The results/outcome of all work efforts by the Contractor will be that all surfaces present a visual overall appearance of cleanliness and germs removed as necessary when the work/task is completed.

QSP

TASK/DELIVERABLES

STANDARD

Empty waste tank contents

Clean waste tank and refill with chemically treated water

Replenish supplies to include but not limited to toilet paper and paper towels

Remove and dispose of any debris

Inspect and repair any element of the portable toilet as necessary

Clean exterior as necessary

General Requirements (Conduct, Security, Safety, and Accident Reporting) Exercise preventive measures for minimum incidents

Technical Coordinator(s):

Ann Spainhower, Refuge Manager at 341-216-8181, ann_spainhower@fws.gov or alternate Matt Brown at 510-453-6695, matthew_brown@fws.gov