Portable Office Space SOW VS24 Draft (27 FEB 24).docx

STATEMENT OF WORK FOR

PORTABLE OFFICE SPACE

Details: Portable Office Space to include Mobilization/De-Mobilization, footings/tie downs, generator, fuel, furnishings, and step or deck for use as office and maintenance workspace at Andersen Air Force Base and Antonio B. Won Pat International Airport, Guam.

Antonio B. Won Pat International Airport, Guam (Valiant Shield 2024) 20 Double-Wide trailers Dates: 2-21 June 2024 Total Days: 20 Andersen Air Force Base (Ultimate Caduceus 2024) 2 Double-Wide Trailers 1 Single-Wide Trailers Dates: 11 – 19 June 2024 Total Days: 9

Purpose: Vendor will provide Portable Office Space (POS) in support of the Valiant Shield 2024 Exercise and Ultimate Caduceus 2024 Exercise. 20 double- wide POS’ must be fully operational and turned over for government occupancy at Antonio B. Won Pat International Airport no later than COB 02 June 2024. 2 double- wide and 1 single-wide POS’ must be fully operational and turned over for government occupancy at Andersen Air Force Base no later than COB 11 June 2024. This includes all anchoring blocks and cabling, interior furnishings, and power. Dates, locations, and specifications are subject to change.

Portable Office Space: 18,375 square feet of office space divided into twenty two (22) double-wide trailers approximately 750 square feet each and one (1) single-wide trailer approximately 375 square feet.

Structures will be installed on a concrete surface with an approximate 1% grade in certain areas—regrade is not required but recommend the use of shims to accommodate minimal leveling.

Each structure shall include overhead lighting, power receptacles, adequate air conditioning and electrical systems, properly labeled central power breaker panel and (3) inch weather protected cable access pass-through. Structures shall include a minimum of two (2) exterior exits with electronic keypad locks with one master key on each exit and exterior outdoor lighting and interior battery powered emergency exit signs. Structures shall have level flooring, a proper drainage system and shall be elevated to ensure no flooding.

Every interior section shall include locking interior access doors with electronic keypad locks, one (1) ABC fire extinguisher, a minimum of six (6) electrical power receptacles with two (2) grounded outlets each, and six (6) CAT5/CAT6 terminals with four (4) keystones per receptacles, per 640 square feet of space.

ONE Valient Shield structure shall possess partitions to allow for privacy rooms.

ONE Ultimate Caduceus structure shall possess partitions to allow for privacy rooms.

Furnishings: Each POS shall include the following furnishings: 10 desks, 30 chairs, 1 microwave, and 1 refrigerator. There are no special needs requirements for the furnishings.

Delivery Location: 20 Double-Wide Trailers - Antonio B. Won Pat International Airport.

Delivery Timeframe: Deliveries will be made by vendor on multiple dates and times that will be confirmed at award. Delivery POCs will be given after contract award for coordination purposes.

Generator Support: Vendor will provide generator(s) capable of supporting the above requested square footage of office space on a 24/7 basis. Contractor shall coordinate with 36 CES for generator grounding.

Safety: Vendor will provide a securing mechanism that prevents damage to surrounding areas and keeps the structures in place during inclement weather or high wind conditions of 40 to 57 miles per hour.

Vendor must follow all safety and traffic procedures while operating on base.

Setup/Teardown: Customer will only support airfield gate entry during mobilization and demobilization. No government furnished equipment or manpower will be provided for mobilization, installation, tear-down, or de-mobilization. Contractor must obtain Entry Authorization Letter (EAL) and airfield driver training from the 36th Operations Support Squadron (36 OSS) for unescorted access to container location. EAL information or copy of Base Pass information must be submitted to the Contracting Office NLT 3 days after award.

Inclement Weather: IAW with the basic contract, containers shall be secured for inclement weather.

Frequency: Vendor may make multiple pre-coordinated deliveries with designated POCs.

Additional Rental Equipment: Contractor equipment shall be clearly marked with vendor company name and contact information. Equipment must be clean upon delivery, made of quality material, and durable to withstand heavy use. Government shall return equipment in clean, fair wear and tear, and operable condition. Excessive damages and any lost or missing equipment shall be reported to Contracting Officer in writing within 10 days of demobilization. Damages, beyond fair wear and tear, must be photo documented (before and after).

Andersen AFB Emergency Evacuation of Contractor Equipment: At any time during the period of performance, the contractor may be directed by order of the 36th Wing Commander for 36 WG/CAT to demobilize/remove all equipment from the airfield and/or base. Reasons for evacuation may be typhoon, natural disaster or military/national security related. Contractor shall be required to remove all equipment within 48 hours. Once emergency is resolved contractor will be notified to remobilize or if services are no longer required. Contractor will be entitled to submit a Request for Equitable Adjustment (REA) for emergency demobilization and remobilization costs.

Base Security: Base security is of the utmost importance. Contractor shall abide by all base security rules and regulations. Current 36 SFS policy directs all contractors must enter and exit through the North Gate between 0600 hours and 1800 hours, Monday through Friday. Exiting after 1800 hours is authorized through Main Gate however Contractor shall utilize the North Gate for all Mobilization/De-Mobilization of Portable Office Space. All access through North Gate outside normal operating hours must be coordinated NLT 3 duty days prior, unless it is an emergency, through the Contracting Officer, and is subject to approval by 36 SFS. If required, the Contractor must submit any Base Access Request revisions and/or renewals NLT 3 calendar days after award, base pass request shall be valid through the contract’s ultimate completion date.

Airfield Access and Driver Training: Contractor shall submit initial EAL as stated in the “Submittals” section below. Contractor shall update EAL as required and must notify the Government within 24 hours of employee termination. Personnel accessing the airfield must obtain airfield driver training from 36 OSS prior to performance, all restricted area badges must be returned to 36 SFS upon contract completion. Badges from any terminated employee shall be turned in within 5 calendar days.

Contractor Submittals

Base Access Request: Updates must be submitted to the Contracting Office NLT 3 calendar days after award (as required). If contractor does not need to make any changes an email submittal stating, “no changes required” must be submitted NLT 3 calendar days after award. The Government will not be responsible for contractor delays if contractor fails to provide information on time.

Entry Access List: Contractor shall submit the full name and Social Security number for all employees requiring airfield access to the Contracting Office, NLT 3 calendar days after task order award or notice to proceed. Government will not be responsible for contractor delays if contractor fails to provide information on time.

Mobilization Schedule: Contractor shall submit mobilization schedule to the Contracting Office NLT 3 calendar days after award. Government will not be responsible for contractor delays if contractor fails to provide information on time.

Demobilization Schedule: Contractor shall submit demobilization schedule to the Contracting Office NLT 5 calendar days prior to the expiration of the period of performance. Government will not be responsible for contractor delays if contractor fails to provide information on time.