Portable _Chemical _Latrine Services-Performance Work Statement.pdf

Performance Work Statement (PWS) For

Portable Waste Management Services

1. General. This PWS is for non-personnel services to provide Portalets (Portable Chemical Latrines), Hand Washing Stations, and the waste removal within the grease traps on Fort McClellan Army National Guard Training Site and Pelham Range, Anniston, Alabama. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background. The Deputy Chief of Staff for Logistics (DCSLOG) provides for portalet and hand washing stations across the installation on a permanent and temporary basis to support various training, recreation and support missions. The portalets and hand washing stations are a basic necessity to support the constant flow of units training across the installation which includes remote training areas away from the garrison cantonment area. Grease traps located at the DFAC’s provide storage for liquid and solid waste that need to be removed on a quarterly basis.

1.2 Objective. To provide timely and efficient latrine and sanitation services along with sanitary waste disposal in temporary and remote locations in support of training and recreation events.

1.3 Scope. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide the rental and service of portalets and hand washing stations on Fort McClellan Army National Guard Training Site and Pelham Range as defined in this Performance Work Statement except for those items specified as Government furnished property and services.

1.4 Reserved.

1.5 Quality Control. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. One copy of the Contractor's basic Quality Control Plan shall be provided to the Contracting Officer with the original quote and a final copy must be provided to the Contracting Officer for approval not later than 10 calendar days after receipt of award. An updated copy shall be provided to the Contracting Officer and Contracting Officer Representative (COR) as changes occur.

1.6 Quality Assurance. The Government shall evaluate the Contractors performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Hours of Operation. The normal business hours are between 7:30 AM and 4:30 PM, Monday thru Friday except Federal holidays. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.8 Place of Performance. The work to be performed under this contract will be performed at Fort McClellan Army National Guard Training Site and Pelham Range. The bulk of the work is performed on the range.

1.9 Type of Contract. The Government intends to award a Firm Fixed Price Indefinite Delivery Indefinite Quantity Contract against which individual Task Orders will be placed for specific services.

1.10 Physical Security. The Contractor shall be responsible for the security of his/her supplies, equipment and vehicles while in the performance of required service on this installation.

1.11 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

1.11.1 At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractors performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.12 Contracting Officer Representative (COR). The (COR) will be identified to the Contractor by separate letter from the Contracting Office. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to change any of the terms and conditions of the agreement or of a specific task order.

1.13 Key Personnel. The follow personnel are considered key personnel by the Government:

Project Manager. The Contractor shall provide a Project manager who shall be responsible for the performance of the work. The name of this is person and an alternate who shall act for the e Contractor when the manager is absent shall be designated in writing to the contracting officer. The project manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 7:30 a.m. through 4:30 PM, Monday thru Friday except Federal holidays or when the Government Facility is closed for administrative reasons.

1.14 Antiterrorism/Operations Security Requirements.

1.14.1. AT Level 1 Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level 1 awareness training within 20 calendar days after contract start date. AT Level 1 training will be provided by the JFHQ-AL ATO. Certificates of completion for each affected contractor employee and subcontractor shall be provided to the COR within 5 calendars after completion of training.

1.14.2. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). The local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 20 calendar days of contract award with results reported to the COR NLT 5 days after completion of training.

1.14.3 Per AR 530-1, Operations Security (OPSEC), Contractors must comply with contractually-imposed OPSEC requirements. Also, if contractors have access to government information, they are required to follow the same requirements for protection of sensitive, unclassified government information per Joint Ethics Regulation and Public Law.

This regulation applies from conception of an activity or project and during all phases of operations, including training, readiness, and mobilization. Contractors, prior to contract awarding, will ensure all employees working under said contract review the JFHQ-AL ‘OPSEC & Contracting Briefing’ prior to contract approval and AL-APP endorsement. If the contract is modified or given another option year, this review process will be repeated to ensure required OPSEC measures remain current and relevant throughout the lifecycle of the contract. Contracts above unclassified/FOUO will receive an additional review process.

2. Definitions & Acronyms.

2.1.1 Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

2.1.2 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding Implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.5 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.7. Acceptable Quality Level (AQL). The measure of satisfactory service received by the Government as defined in the Performance Requirement Summary (PRS).

2.1.8 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor. The PRS is found in the Quality Assurance Surveillance Plan (QASP) document.

2.1.9 Task Order. An order for services placed against an established contract or with Government sources.

2.2 Acronyms.

ADA Americans with Disabilities Act AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation GPC Government Purchase Card HW Hand Wash (station) IAW In Accordance With IDIQ Indefinite Delivery Indefinite Quantity KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TO Task Order QA Quality Assurance QC Quality Control WAWF Wide Area Work Flow

3. Government Furnished Items & Responsibilities.

3.1 Range Safety Card. The 2nd Friday of every month at 9AM, Range Control conducts a 2-hour safety briefing for Contractor personnel wishing to gain access to Pelham Range. The briefing includes a test which each contractor employee must pass before that individual will be issued a Range Safety Card. Possession of a Range Safety Card is a prerequisite for range access. The phone number at Range Control is 256-847-3038/9. Because policies change over time, this is an annually recurring requirement. Therefore, Contractors must plan for employees to attend this briefing each year of contract performance.

3.2 Range Keys. Range Control is the landlord for Pelham Range. As such, Range Control provides key control for access points. There will be times when the Contractor will require a key to gain access to certain areas on Pelham Range and will need to coordinate with Range Control for keys. Keys must be returned on the same day they are issued.

3.3 Handheld Radios. Range Control maintains accountability on all personnel entering and leaving Pelham Range. To help with this, Range Control requires contractors maintain radio contact with them so they are aware of when (and how many) a contractor enters or leaves the range. Contractors are required to borrow (on a hand receipt) the radio equipment. The Contractor is financially responsible for lost or abused equipment. Range Control policy is to issue radios for 30-day periods of time. This is subject to change.

3.4 Range Pass. A range pass is different from a safety card and is issued by the Installation Safety Office/Security Office. A range pass is a prerequisite for site access. The Contractor must contact MAJ Barrontine at Building 1060 (phone 256-847-4542). His office requires a by name list of personnel, photo copies of ID’s, copy of vehicle registrations and proof of insurance.

The Contractor is required to initiate this coordination.

4. Contractor Furnished Items & Responsibilities.

4.1 General. The Contractor shall furnish all labor, material, vehicles, equipment, insurance, and supervision necessary for the rental, servicing, relocation and maintenance of portalets and hand wash stations.

4.1.1 Invoicing. The Contractor shall be prepared to accept payment via Government Purchase Card (GPC) and shall also be competent in submitting invoices via the Wide Area Work Flow (WAWF) system. Unless otherwise noted, all task orders will be invoiced via WAWF.

4.2 The Contractor shall provide the Contracting Officer and the Contracting Officer's Representative a list of telephone numbers and email addresses where he/she may be contacted during normal working hours and for emergency service calls. The list shall include all Contractor personnel that can act in and for the Contractor's behalf should the Contractor not be available. The Contractor shall have communication services with his/her own service trucks and the COR. Mobile phone service is not a requirement of this contract and as such the cost of any mobile, cellular service the Contractor uses shall be the responsibility of the Contractor.

4.2.1 The Contractor understands that this customer, the Alabama National Guard, frequently works weekends in support of its training requirements. Because of this, many weekends throughout the year may be busier than the weekdays. Service schedules found in the task orders may reflect this. The Contractor is expected to maintain adequate operational tempo in the execution of the work so that services are consistently in agreement with the task orders schedules.

4.3 Portable Chemical Latrines (Portalets). The Contractor shall provide portalets that are in-serviceable condition and shall maintain them in a fully serviceable condition while they are placed in service. Fully serviceable includes two rolls of toilet tissue and those items listed below. Each unit will be stocked with a minimum of two rolls of toilet tissue at initial setup and restocked at each service interval.

4.3.1 Each portable chemical latrine furnished shall consist of a completely enclosed, well-ventilated, single unit, skid mounted building. Materials used for the building construction shall be impervious to moisture or be treated with an effective sealer. All construction joints shall be sealed to prevent any accumulation of filth. Unless the building is constructed of an impermeable and rustproof material, it shall be painted both inside and out with an exterior type enamel.

4.3.2 All portalets shall be standard commercially available type, with self-closing and tight fitting locking door, coat hook, urinal, hinged toilet seat, and a lockable toilet tissue holder that will hold at least two rolls of toilet tissue. The urinals and toilet seats shall be made of stainless steel, plastic (fiberglass) or other substantial material having a non-absorbent finish.

4.3.3 The waste tank shall be water tight and connected to a vent extending above the roofline.

The waste tank must be constructed of heavy gauge galvanized metal (12 gauge or thicker), or of an appropriate thickness plastic material suitable for this use.

4.3.4 The latrine shall be free of wall cracks and holes and shall have ventilation openings covered with mesh screen material.

4.3.5 The Contractor shall repair and repaint the latrine units as required to maintain the units in a watertight, fly-tight, sanitary and neat appearing condition. The Contracting Officer's Representative may conduct random inspections to ensure compliance with this requirement.

4.4 Portable Hand Washing Stations: The Contractor shall provide portable hand wash stations that are in-serviceable condition and shall maintain them in a fully serviceable condition while they are placed in service. Hand wash stations shall be a single, self-contained unit, with a minimum of 40 gallon fresh water reservoir and have water resistant towel dispenser and pump type soap and hand sanitizer dispensers attached to each unit. All stations shall operate at full potential at all times or a replacement will be installed within 24 hours at no additional cost.

4.5 Chemicals: The Contractor shall use commercially available chemicals for filling and treatment of the waste tanks in the portalets. A minimum of 5 gallons of fresh water and solution shall be placed in the waste tank when the portalet is placed in service and at each cleaning cycle. This shall be based on AMSI Standard Z4.3. Deodorizer used shall not be formaldehyde-based. A list of chemicals used shall be submitted for approval to the Contracting Officer prior to the start date of the contract and at any time during the contract that the Contractor wants to change chemicals for use. All chemicals shall be approved by the Environmental Office for use.

5. Specific Tasks:

5.1 Twenty Four-Hour Turnaround. All Specific Tasks, other than Emergency Services, must be performed within 24 hours of order issuance. Order issuance is typically accomplished via email. The Contractor must have units in place and ready for use within the time specified in the order. The Contractor shall remove from Fort McClellan Training Site or Pelham Range or place in the designated storage area each unit within 24 hours from the time specified in the order. Latrines and hand wash stations shall normally be removed after 1600 hours on the rental termination date unless specifically stated otherwise on the individual task order.

5.1.1 Set Portalet. Setting a portalet includes making it ready for use by putting new chemical into it, ensuring that it is wiped down clean and ready for use, and contains 2 rolls of toilet paper. See paragraph 4.3.

5.1.2 Service Portalet. Service of the portable chemical latrines shall include the complete removal of all waste, trash, and debris from the interior of the latrine. The waste tank shall be emptied and refilled with a minimum of 5 gallons of non-formaldehyde portable toilet cleaner.

The amount must be sufficient to meet manufacturer specifications and ensure an odorless unit.

Service shall also include the sanitization and cleaning of the inside of the waste tank, application of cleaner and sanitization to the toilet seat, urinal, seat, walls and floors. The toilet seat, urinal, seat, walls and floors shall be dried after cleaning and sanitization. The latrines shall be replenished with two full rolls of toilet tissue. The tissue shall be installed in a dry lockable tissue holder and secured. The Contractor is responsible for immediately cleaning any filth in, on, or around the latrines resulting from waste removal activities. Trash removed from latrines shall not be placed in garbage cans or bins. All extraneous solid waste items, such as cans, bottles, glass, etc., shall be removed from the tank and toilet areas, placed in plastic bags and disposed of by the Contractor. The Contractor shall maintain a log inside or on each latrine that includes the date of last service and initials of last service person. This log may be a sticker applied to inside of the latrine.

5.1.3 Relocate Portalet. Relocating a portalet includes making it ready for use by putting new chemical into it after removing the waste. Relocated portalets are to be washed/wiped down clean and ready for use and will have 2 rolls of toilet paper in it. Relocation of units shall include coordination with the COR, pickup, transport, placement, and service by the Contractor. An additional cleaning service charge shall not be due the contractor if the order for unit relocation falls on the regular service day.

5.1.4 Remove Portalet. Remove the portalet from the work site.

5.1.4.1 Should the Contractor elect to leave equipment on the location past the scheduled service dates, the Contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the task order. In other words, if the Contractor leaves equipment in place after the requested service dates, the equipment must be serviced per paragraph 5.1.2.

This language is specifically included to discourage the practice of leaving equipment on the work site.

5.1.5 Set Handwash Station. Handwash station will be readied for use by ensuring it is operational to include a supply of clean water, hand soap, and paper towels. See paragraph 4.4.

5.1.6 Service Handwash Station. Service each handwash station IAW the schedule prescribed by the task order. Service includes ensuring the station is clean in appearance and stocked with hand soap and hand towels. Service of the portable hand wash station shall include suctioning the dirty water from the wastewater compartment of the hand wash station. Wash the outside surface area of the hand wash station with a mild detergent. This includes the faucet, basin, drain areas, counter surface, front and back of the hand wash station. Care must be taken to ensure that algae do not begin to build up in the fresh water compartment, wastewater compartment and supply lines. The fresh water compartment must be refilled with water. Inspect the pumps to ensure they are in proper working order.

5.1.7 Relocate Handwash Station. Move the equipment as prescribed in the task order making sure it is ready for use having the proper supply of water, hand soap, and hand towels and that it is clean and in fully serviceable condition when the service technician leaves. Relocation of units shall include coordination with the COR, pickup, transport, placement, and service by the Contractor. An additional cleaning service charge shall not be due the contractor if the order for unit relocation falls on the regular service day.

5.1.8 Remove Handwash Station. Remove the handwash station from Government property.

5.1.8.1 Should the Contractor elect to leave equipment on the location past the scheduled service dates, the Contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the task order. In other words, if the Contractor leaves equipment in place after the requested service dates, the equipment must be serviced once per week per paragraph 5.1.6. This language is specifically included to discourage the practice of leaving equipment on the work site.

5.1.9 Emergency Service Call. This is for emergency services that cannot be addressed through the application of other CLINs in the agreement. It is intended for use when the Contractor is called on to perform after-hours services on short notice that were not pre-planned. For example, this fee may be applied to reimburse the Contractor if equipment gets knocked over during a storm and needs to be reset. This fee is not a catch-all or a replacement for a failure to plan. For the purpose of this line item, short notice is any requirement with less than 24 hours’ notice. Emergency services are in addition to the normal service fees. The Contractor should expect that calls for emergency services mostly occur during weekends and/or after normal duty hours.

5.1.10 Furnish ADA-Compliant Portalet. In addition to the requirements at paragraph 4.3, this unit is ADA-compliant

5.1.11 Service Grease Trap. Service each grease trap IAW the schedule prescribed by the task order. Service includes ensuring the grease trap is clean in appearance. Service of the grease trap shall include suctioning the liquid/solid waste from the grease trap tank. Wash the outside surface area of the grease trap tank with a mild detergent.

6.0 Coordination.

6.1 The Government expects the Contractor, upon receipt of a request for service, to initiate coordination with both the COR and the customer unit. When services are requested, the Government will furnish contact information for the customer unit. If the Contractor is unable to establish contact with the customer unit (and this presents a problem with performing the requested services), the Contractor MUST notify the COR either by phone or by email (preferred).

6.2 Some range locations are normally controlled by a locked gate and require coordination with Range Control to gain access. The Contractor is responsible for contacting Range Control to gain site access when necessary. The Contractor MUST notify the COR either by phone or by email (preferred) if this is an issue.

6.3 Range Control has designated a staging area for Contractor equipment on Pelham Range.

Portalets and hand wash stations may be stored at TF56 in 4A. Range Control has allowed a 40’x40’ area for equipment storage. This is a centrally-located area on the range.

6.4 The Contractor has 48 hours from the time of notification by the COR when a unit is in need of repair to either repair the unit, or replace the unit with another unit.

6.5 The Contractor is responsible for and will bear the cost of all minor repairs, defined as repairs for normal wear and tear amounting to $200 or less. This includes repairs for such items as broken or damaged toilet tissue holders, toilet seats, doors, door latches, door locks, coat hooks, and repair of unit cracks and holes.

6.6 Promptly notify the COR of any inability of Contractor to comply in a timely manner with any of the requirements of this contract.

6.7 Customer Complaint Response Time. Problems, such as failure to perform, will be reported to the Contractor in writing. Typically, the notification will come from the COR or the Contracting Officer via email. In the event of such a notification, the Contractor has 72 hours to respond by email. If the Contractor does not respond to the notification, the complaint is assumed to be accurate and valid.

6.8 Pelham Range Speed Limit. The speed limit on Pelham Range is 25MPH except in the case of passing by dismounted troops. When passing dismounted troops, the speed limit is 15MPH. The Government expects Contractor personnel to obey this and all traffic safety laws while on Government property.

6.9 Invoice & Receiving Report Coordination. We currently write some task orders for amounts greater than the services ultimately needed by our customers. This helps the ALNG in that it is difficult to project some monthly requirements. For example, we may write a generic task order for $10,000 worth of services for a given month. No specific locations or dates within the month are identified up front because we don’t have specific requirements from customers at that time.

However, as customers identify requirements, the COR will coordinate with the Contractor for services. The COR and the Contractor work together tracking requirements by spreadsheets shared via email and discussed over the phone. At the end of the month, we may have only used half the value on that task order. The Contractor is authorized to invoice only for services rendered. Therefore, the Contractor and the COR have to coordinate closely with each other prior to invoice submission.

7.0 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

7.1 The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number ; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub- Contractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);(9) Estimated data collection cost ; (10) Organizational title associated with the Un it Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its U IC for the purposes of reporting this information); (11) Location’s where Contractor and sub-Contractors perform the work {specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and ( 13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

7.2 As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

8.0 Applicable publications (current editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. These include, but may not be limited to, the following: AR 200-1 Environmental Protection, AR 385-10 Army Safety Program, EM-385-1-1 Safety & Health Requirements Manual, all OSHA guidelines.

https://contractormanpower.army.pentagon.mil/

9. Technical Exhibits.

Technical Exhibit 1

Deliverables Schedule

Deliverable Frequency COPIES Format Where to Submit CMRA Filing

Paragraph 7.0

Period of performance not to exceed 12 months ending September 30 each year and must be reported by 31 October of each calendar year n/a Electronic HTTP://CONTRACTORMANP

OWER.ARMY.PENTAGON.MIL

Quality Control Plan

Paragraph 1.7

With original quote; final copy provided not later than 10 calendar days after receipt of award.

Furnish updates as they occur.

One Electronic Email to the Contracting Officer

Invoices

Paragraph 4.1.1

All task orders unless otherwise noted

One Electronic HTTP://WAWF.E.B.MIL/

Complaint Responses

Paragraph 6.7

Contractor must respond within 72 hours in writing

One Email Contracting Officer, COR

POC Listing

Paragraph 4.2

10 Days ARO One Email Contracting Officer, COR

Technical Exhibit 2 FY2021 Historical Data

There were no handwash station relocations or emergency services required in 2021.

Task FY 21 (number of times) Set the Portalet 934 Service Portalet 1423 Relocate Portalet 3 Remove Portalet 934 Set Handwash Station 546 Service Handwash Station 1688 Remove Handwash Station 546