port of lake charles city docks pavement CP24005 Project Package (1).pdf

CONSTRUCTION PROPOSAL

to

LAKE CHARLES HARBOR & TERMINAL DISTRICT

For

PORT IMPROVEMENTS TO

CITY DOCKS PAVEMENT AND RAILROAD CROSSING REHABILITATION

LOCATED IN CALCASIEU PARISH

PLC No. CP24005

PREPARED BY

T. BAKER SMITH

17927 Old Jefferson Highway

PRAIRIEVILLE, LA 70769

(225) 744-2100 PHONE

LAKE CHARLES HARBOR AND TERMINAL DISTRICT

PORT PROJECT NUMBER CP24005

CITY DOCKS PAVEMENT AND RAILROAD CROSSING REHABILITATION

CALCASIEU PARISH

Table of Contents

NOTICE TO CONTRACTORS

INSTRUCTIONS TO BIDDERS

LOUISIANA UNIFORM PUBLIC WORK BID FORM

LOUISIANA UNIFORM PUBLIC WORK BID FORM UNIT PRICE FORM

BID BOND

ATTESTATIONS

NON COLLUSION DECLARATION

BYRD ANIT-LOBBYING AMENDMENT CERTIFICATION

CORPORATE RESOLUTION

SUB-CONTRACTOR IDENTIFICATION

CONTRACT

PAYMENT BOND

PERFORMANCE BOND

NOTICE OF AWARD

NOTICE TO PROCEED

CHANGE ORDER

ENGINEERS FIELD ORDER

WORK CHANGE DIRECTIVE

CERTIFICATE OF SUBSTANTIAL COMPLETION

NOTICE BY OWNER OF ACCEPTANCE OF WORK

RECOMMENDATION FOR PAYMENT

APPLICATION FOR PAYMENT

STORED MATERIAL WORK SHEET

GENERAL PROVISIONS

SPECIAL PROVISIONS

GEOTECHNICAL REPORT

TECHNCAL PROVISIONS

NOTICE TO CONTRACTORS

Sealed BIDS for the construction of the following project will be received by the Lake Charles Harbor and Terminal District, 1611 W. Sallier Street, Lake Charles, LA 70601, until 10:00 A.M. Central Daylight Time on June 16, 2026, at which time and place bids will be publicly opened and read. No bids will be received after 10:00 A.M.

PORT IMPROVEMENTS TO

CITY DOCKS PAVEMENT AND RAILROAD CROSSING REHABILITATION

LOCATED IN: CALCASIEU PARISH

Port Project No. CP24005

Type of Construction: Heavy Construction & Highway, Street and Bridges Contracting Agency: Lake Charles Harbor and Terminal District 1611 W. Sallier Street, Lake Charles, LA 70601

(337) 439-3661 Phone Proposal Guaranty: 5% of Amount of Bid Engineer’s Estimate: $2,336,386 (Base Bid) Engineer: T. Baker Smith 17927 Old Jefferson Highway Prairieville, LA 70769

(337) 744-2100 Phone

***** There will be a NON-MANDATORY Pre-Bid Meeting June 3, 2026 at 1:30 PM at the following location: Lake Charles Harbor & Terminal District Board Room, 1611 W. Sallier Street, Lake Charles, LA 70601.

Bids must be submitted on the forms provided by the Contracting Agency, must be prepared in accordance with Section 2 of the 2026 Edition of the Louisiana Department of Transportation and Development, Office of Multimodal Commerce, General Provisions and must include all the information required by the bid form.

Bid forms are available from the Engineer and will not be issued later than 24 hours prior to the time set for opening the bids. Each bid shall include a proposal guaranty in an amount not less than specified above.

Contract Documents may also be downloaded at www.bidexpress.com.

The contract will be awarded to the lowest responsible bidder without discrimination on grounds of race, color, sex or national origin. Disadvantaged businesses will be afforded full opportunity to submit bids.

Plans and specifications may be seen at the Engineer's office. Plans may be obtained from the District upon payment of $100. In accordance with R.S. 38:2212(D), deposits on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of the documents, deposits on any additional sets will be refunded less the actual costs of reproduction. Refunds will be made upon return of the documents if within ten days after receipt of bids.

The award of a contract, if awarded, will be made to the lowest qualified bidder whose proposal complies with all requirements prescribed within 45 calendar days after opening proposals. The successful bidder will be notified by letter mailed to the address shown in the proposal that the bidder is awarded the contract.

This right is reserved to reject bids and waive informalities.

The provisions and requirements of LA R.S. 38§2212; and those stated in the Bidding Documents shall not be waived by any entity, per LA R.S. 38§22.12.B(1) as revised by ACT No. 759. Neither can any or all bids be rejected, other than for just cause as allowed by LA R.S. 38§2214.

/s/ Richert L. Self, Executive Director Lake Charles Harbor and Terminal District

Run Dates: May 22, 2026 / May 26, 2026 / May 29, 2026 / June 5, 2026

Instructions to Bidders

TABLE OF CONTENTS

SECTION PAGE NO.

1. DEFINED TERMS

2. COPIES OF BIDDING DOCUMENTS

3. QUALIFICATION OF BIDDERS

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

5. AVAILABILITY OF LANDS FOR WORK, ETC

6. INTERPRETATIONS AND ADDENDA

7. BID SECURITY

8. CONTRACT TIME

9. STIPULATED DAMAGES

10. SUBSTITUTE OR "OR-EQUAL" ITEMS

11. SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12. BID FORM

13. SUBMISSION OF BIDS

14. MODIFICATION AND WITHDRAWAL OF BIDS

15. OPENING OF BIDS

16. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17. AWARD OF CONTRACT

18. CONTRACT SECURITY

19. SIGNING OF AGREEMENT

20. RETAINAGE

21. PROHIBITION AGAINST PREMATURE WORK BY CONTRACTOR

22. LAW CONTROLS IN CASE OF CONFLICT

1. DEFINED TERMS

A. Terms used in these Instructions to Bidders which are defined in the General Provisions – 2018, have the meanings assigned to them in the General Provisions.

B. Certain additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both singular and plural thereof.

1. Bidder - one who submits a Bid directly to District, as distinct from a sub-bidder, who submits a bid to a Bidder.

2. Successful Bidder - the lowest, qualified, responsible and responsive Bidder to whom

District (on the basis of District's evaluation as hereinafter provided) makes an award.

3. Bidding documents - includes the advertisement or invitation to bid, instruction to bidders, the bid form, and the proposed contract documents (including all addenda issued prior to receipt of bids).

4. Issuing Office – the office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

2. COPIES OF BIDDING DOCUMENTS

A. Complete sets of the bidding documents in the number and for the fee stated in the Advertisement or Invitation to Bid may be obtained from the District.

B. Complete sets of Bidding Documents must be used in preparing Bids; neither District nor Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of bidding documents.

C. District and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant or any other use.

3. QUALIFICATION OF BIDDERS

A. If the estimated project cost is $50,000 or more, only licensed Contractors may receive bid forms, unless federal funds are involved. When federal funds are involved, non-licensed Contractors may receive bid forms and submit bids; however, if the Contractor’s bid is $50,000 or more, the successful non-licensed bidder will be required to obtain the proper license before beginning work under the Contract.

B. The Bidder must be licensed by State of Louisiana Department of Commerce/State Licensing

Board for Contractors, and the license number must appear on envelope of the Bid. In the event there is no valid license number on the bid envelope, the Bid will not be accepted.

1. According to Rule XVI (B) of the State Licensing Board for Contractors: "When two or more contractors bid as a joint venture on any project in the amount $50,000 or more . . . all parties are required to be licensed at the time the bid is submitted. Each party to the joint venture may only perform within the applicable classifications of the work of which he is properly classified to perform."

C. All non-resident contractors shall take all necessary steps and complete all necessary forms to properly register with the Department of Revenue and Taxation, State of Louisiana and any local taxing authority in accordance with LA. R.S. 47:306 or other applicable laws.

D. The Contractor shall show his license number on the Bid envelope. The Contractor awarding a subcontract becomes an awarding authority; consequently, if the subcontract amount is $50,000 or more, both the Contractor and Subcontractor are subject to rules and regulations of the State Licensing Board for Contractors.

E. To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within ten (10) days of District’s request written evidence, such as financial data, previous experience, present commitments and other such data as may be called for.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a Bid:

1. To examine the Contract Documents and other related data identified in the Bidding Documents (including “technical data” referenced below);

2. To visit the site to become familiar and satisfy Bidder as to the general, local and site conditions that may affect cost, progress, performance or furnishing of the Work;

3. To consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work;

4. To study and carefully correlate Bidder's observations with the Contract Documents and other related data; and

5. To promptly notify Engineer of all conflicts, errors ambiguities or discrepancies which

Bidder has discovered in or between the Contract Documents and such other related documents.

B. Reference is made to the Supplementary Provisions for identification of:

1. Those reports of explorations and tests of subsurface conditions at the site which have been utilized by Engineer in preparation of the Contract Documents. Bidder may rely upon the accuracy of the technical data contained in such reports but not upon data, interpretations, opinions, or information contained in such reports or otherwise relating to the subsurface conditions at the site, nor upon completeness thereof for the purposes of bidding or construction.

2. Those drawings of physical conditions in or relating to existing surface and subsurface conditions (except Underground Facilities) which are at or contiguous to the site that have been utilized by Engineer in preparation of the Contract Documents. Bidder may rely upon the general accuracy of the technical data contained in such drawings but not upon other data, interpretations, opinions, or information shown or indicated is such drawings or otherwise relating to such structures, nor upon the completeness thereof for the purposes of bidding or construction.

3. Copies of such reports and drawings will be made available by District to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which Bidder is entitled to rely as provided in Paragraphs 2.05 of the General Provisions are incorporated therein by reference. Such technical data has been identified and established in the Supplementary Provisions.

Bidder is responsible for any interpretation or conclusion drawn from any technical data or any such data, interpretations, opinions, or information.

C. Information and data shown or indicated in the Contract Documents with respect to existing

Underground Facilities at or contiguous to the site is based upon information and data furnished to District and Engineer by owners of such Underground Facilities or others, and District and Engineer do not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Supplementary Provisions.

D. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, Underground Facilities and other physical conditions, and possible changes in the Contract Documents due to differing conditions appear in Paragraph 2.05 of the General Provisions.

E. Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, or procedures of construction to be employed by Bidder and safety precautions and programs incident thereto or which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and provisions of the Contract Documents.

F. On request in advance, District will provide each Bidder access to the site to conduct such examinations, investigations, explorations, studies, and tests as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes, clean up and restore the site to its former condition upon completion of such explorations, investigations, tests, and studies.

G. Reference is made to the Supplementary Provisions for the identification of the general nature of work that is to be performed at the site by District or others (such as utilities and other prime contractors) that relates to the work for which Bid is to be submitted. On request, District will provide to each Bidder for examination, access to or copies of Contract Documents (other than portions thereof related to price) for such work.

H. The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and applying the specific means, methods, techniques, sequences or procedures of construction as may be shown or indicated in or expressly required by the Contract Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Contract Documents and written resolutions thereof by Engineer is acceptable to Bidder, and that the Contract Documents are generally sufficient in scope and detail to indicate and convey understanding of all terms and provisions for performance and furnishing of the Work.

I. The provisions of 4A through 4I of this section, inclusive, do not apply to asbestos, polychlorinated biphenyls (PCBs), petroleum, hazardous waste, or radioactive material covered by Paragraph 7.13 of the General Provisions.

5. AVAILABILITY OF LANDS FOR WORK, ETC.

A. The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment or storage of materials and equipment to be incorporated in the work are to be obtained and paid for by Contractor. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by District unless otherwise provided in the Contract Documents.

6. INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be directed to Engineer.

Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by District or

Engineer.

7. BID SECURITY

A. Each Bid must be accompanied by Bid security made payable to District in an amount of five percent (5%) of Bidders maximum Bid price and in the form of a certified or bank check or a Bid Bond (on form attached) issued by a surety meeting the requirements of Paragraph 2.08 of the General Provisions.

B. The Bid security of Successful Bidder will be retained until such Bidder has executed the

Agreement, furnished the required contract security, and met the other provisions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within ten (10) days after the Notice of Award, District may annul the Notice of Award and the Bid security of that Bidder will be forfeited.

The Bid security of other Bidders whom District believes to have a reasonable chance of receiving the award may be retained by District until the earlier of the seventh day after the Effective Date of the Agreement or the thirtieth day after the Bid opening, whereupon Bid security furnished by such Bidders will be returned. Bid Security with Bids, which are not competitive will be returned within fifteen (15) days after the Bid opening.

C. All bid bonds shall meet the minimum requirement set forth by State Law, particularly La. R.S.

38:2218 and 38:2219.

8. CONTRACT TIME

A. The numbers of days within which, or the dates by which, the Work is to be substantially completed and also completed and ready for final payment (the “Contract Time” as defined in paragraph 1.02 of the General Provisions) are set forth in the Special Provisions (or incorporated therein by reference to the attached Bid Form).

9. STIPULATED DAMAGES

A. Provisions for stipulated damages, if any, are set forth in the Special Provisions.

10. SUBSTITUTE OR "OR-EQUAL" ITEMS

A. The materials and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Engineer at least fourteen (14) days prior to the date for receipt of Bids. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, cuts, performance and test data and any other information necessary for an evaluation. A statement setting forth any changes in other material, equipment or Work that incorporation of the proposed substitute would require shall be included. The burden of proof of the merit of the proposed substitute is upon the Bidder. The Engineer's decision of approval or disapproval of a proposed substitution shall be final. If Engineer approves any proposed substitution, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

11. SUBCONTRACTORS, SUPPLIERS, AND OTHERS

A. Bidder shall identify all Subcontractors, Subconsultants and Manufacturers using forms provided in the project package. The Subcontractor Identification form must be submitted within ten (10) days after the bid opening to the District. The apparent low Bidder shall submit an experience statement with pertinent information regarding similar projects and other evidence of qualification for each subcontractor, manufacturer, person or organization, if requested by District. If District or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, or other person or organization, either may, before the Notice of Award is given, request the apparent Successful Bidder to submit an acceptable substitute. If apparent Successful Bidder declines to make any such substitution, District may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other persons and organizations.

The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder or Any Subcontractor, data and any other information necessary for an evaluation. A statement setting forth any changes in other material, equipment or Supplier or other person or organization listed and to whom District or Engineer does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to District and Engineer subject to revocation of such acceptance after the effective date of the Agreement.

B. In contracts where the Contract Price is on the basis of Cost-of-the-Work Plus a Fee, the apparent

Successful Bidder, prior to the Notice of Award, shall identify in writing to District those portions of the Work that such Bidder proposes to subcontract and after the Notice of Award may only subcontract other portions of the Work with District's written consent.

C. No Contractor shall be required to employ any Subcontractor, Supplier, other person or organization against whom Contractor has reasonable objection.

D. If a DBE goal is listed, the Prime Contractor should provide written notice to all certified DBE’s who have capabilities pertinent to the work of the contract that their interest in the contract is being solicited. Please refer to the following website for a list of certified DBE’s.

www8.dotd.louisiana.gov/ucp/. Select portions of the work to be performed by DBE’s that will increase the likelihood of the DBE goals being achieved. Provide interested DBE’s with adequate information about the scope and requirements of the contract. DBE’s are required to furnish all supervision and labor necessary to perform tasks prescribed in the contract. The DBE must perform the work of the contract with his/her own forces.

Good Faith efforts are required by the contractor when the DBE goals established for a contract are not met. It is the contractor’s responsibility to provide sufficient evidence to the District to ascertain the efforts made. Good faith efforts include personal contacts, follow-ups and earnest negotiations with DBE. Good Faith efforts shall be documented on the Bidders Assurance of DBE Participation form. Advertisement in the local paper only shall not be sufficient.

After the apparent low bidder is determined, contractor shall have ten (10) days to submit proper DBE participation forms.

12. BID FORM

A. The Bid Form is included with the Bidding Documents; additional copies may be obtained from the District (or the issuing office).

B. Bidders are required to ensure that all blanks on the Bid Form are completely and accurately filled in by ink or by typewriter. Bid Form may be downloaded and completed electronically through www.bidexpress.com.

C. Bids by corporations must be executed in the corporate name by the President or a Vice-President

(or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

D. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature. Evidence of agency, corporate, or partnership authority is required for submission of a bid to the District and such fact shall be contained in the bid documents and such proof shall be provided in accordance with the provisions of this Section. The authority of the signature of the person submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:

1. The signature on the bid is that of any corporate officer listed on the most current annual report on file with the secretary of state, or the signature on the bid is that of any member of a partnership or partnership in commendams listed in the most current partnership records on file with the secretary of state.

E. The signature on the bid is that of an authorized representative of the corporation, partnership, or other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate principal or other documents indicating authority which are acceptable to the public entity.

1. The corporation, partnership or other legal entity has filed in the appropriate records of the secretary of state or the clerk of court of the parish in which the public entity is located, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. Such documents on file with the secretary of state or the clerk of court shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the respective offices.

F. All names must be typed or printed below the signature.

G. The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

H. The address regarding the Bid must be shown.

I. Evidence of authority to conduct business as an out-of-state corporation in the state where the

Work is to be performed shall be provided in accordance with provision 3 of this section. State Contractors license number, if any, must also be shown.

13. SUBMISSION OF BIDS

A. Bids shall be submitted at the time and place indicated in the Advertisement or Invitation to Bid and shall be enclosed in an opaque sealed envelope, marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted) and name and address of the Bidder and accompanied by the Louisiana Uniform Public Work Bid Form and Bid Security. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it. No bids shall be submitted by facsimile transmission or FAX. Bids may be submitted electronically through the District’s electronic provider www.bidexpress.com.

BID FORMS: Bids/Proposals shall be prepared in accordance with Section 2 of the 2018 Edition of the Louisiana Department of Transportation and Development, Office of Multimodal Commerce, General Provisions.

Forms to be completed for bid are as follows:

1. Louisiana Uniform Public Work Bid Form and Unit Price Form

2. Bid Bond

3. Power of Attorney (for Bid Bond)

4. Corporate Resolution Authorizing Signing of Bid

The following forms shall be prepared and submitted within ten (10) days to the District:

1. Subcontractor Identification Forms

2. Non Collusion Declaration

3. Attestations Form

POST BID DOCUMENTATION: The bidding documents do not require any bidder, other than the apparent low bidder, to furnish any other information or documentation, including the Attestation Affidavit and E‐Verification Form, any sooner than ten days after the date the bids are opened;

however, the apparent low bidder may submit such information or documentation at any time prior to the expiration of the ten‐day period. If the apparent low bidder does not submit the proper information or documentation as required by the bidding documents within the ten‐day period, such bidder shall be declared non‐responsive, and the District may award the bid to the next lowest bidder, and afford the next lowest bidder not less than ten days from the date the apparent low bidder is declared non-responsive, to submit the proper information and documentation as required by the bidding documents, and may continue such process until the District determines the low bidder or rejects all bids.

14. MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

B. If, within forty-eight hours after Bids are opened, any Bidder files a duly signed, written notice/affidavit with District and promptly thereafter demonstrates to the reasonable satisfaction of District that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid and the Bid security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work to be provided under the Contract Documents.

15. OPENING OF BIDS

A. Bids will be opened and (unless obviously non-responsive) read aloud publicly at the place where Bids are to be submitted. An abstract of the amounts of the base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids.

16. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

A. All bids will remain subject to acceptance for forty-five (45) days after the day of the Bid opening, but District may, in its sole discretion, release any Bid and return the Bid security prior to that date.

17. AWARD OF CONTRACT

A. District reserves the right to reject any and all Bids, including without limitation the right to reject any or all nonconforming, non-responsive, unbalance or Conditional Bids and to reject the Bid of any Bidder if District believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by District. District also reserves the right to waive any and all informalities not involving price, time or changes in the Work and to negotiate contract terms with the Successful Bidder.

1. Discrepancies between the multiplication of units of work and the unit prices will be resolved in favor of the unit prices.

2. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

3. Discrepancies between words and figures will be resolved in favor of the words.

B. In evaluating Bids, District will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

C. District may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity must be submitted as provided in the Supplementary Provisions. District also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

D. District may conduct such investigations as District deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to District's satisfaction within the prescribed time.

E. If the contract is to be awarded, it will be awarded to the lowest responsible Bidder whose evaluation by the District indicates to District that the award will be in the best interests of the Project.

F. If the contract is to be awarded, District will give the Successful Bidder a Notice of Award within forty-five (45) days after the day of the Bid opening.

18. CONTRACT SECURITY

Paragraph 3.06 of the General Provisions set forth District’s requirements for performance and payment Bonds. When the Successful Bidder delivers the executed Agreement to District, it must be accompanied by the required performance and payment bonds.

19. SIGNING OF AGREEMENT

When District gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within ten (10) days thereafter, Contractor shall sign and deliver the required number of counterparts of the Agreement and attached documents to District with the required Bonds. Within thirty (30) days thereafter, District shall deliver one fully signed counterpart to Contractor.

20. RETAINAGE

The District shall retain ten percent (10%) of the amount of each payment until final completion and acceptance of all Work covered by the Contract Documents for contracts up to $500,000.00 and five percent (5%) shall be retained for contracts over $500,000.00. Reductions in the retainage shall be as provided in the agreement. Retainage at the time of substantial completion shall be no less than 5%. Retainage does not include withholdings for known incomplete work. Such withholdings are not included in calculating the retainage but are additional monies withheld.

21. PROHIBITION AGAINST PREMATURE WORK BY CONTRACTOR

The Bidder agrees that it will not begin work under the contract prior to the Effective Date of the Agreement. The Bidder agrees that the District shall not be liable to pay Bidder for any work under this Bid Proposal performed prior to the Effective Date of the Agreement under any legal theory arising in tort, contract, or quasi - contract under the law of Louisiana. Bidder agrees with the District that this prohibition and waiver of Bidder's legal right to damages for premature contract work prior to the Effective Date of the Contract, becomes legally effective at time fixed for the opening of Bids. Bidder agrees that the District may rely upon this agreement by Bidder not to perform premature work under this bid proposal in the event the District is damaged by Bidder's premature work.

22. LAW CONTROLS IN CASE OF CONFLICT

The District is subject to the provisions of La. R.S. 38:2211 et. seq. and La. R.S. 34:208 (the “Public Bid Law”) and other state and federal laws. In the event of conflict between Contract Documents and the Public Bid Law or other State or Federal laws, the provisions of the Public Bid Law or other State or Federal laws shall control.

LOUISIANA UNIFORM PUBLIC WORK BID FORM

UNIT PRICE FORM

TO: Lake Charles Harbor & Terminal District 1611 W. Sallier Street Lake Charles, LA 70601 (Bidexpress.com to send electronic bid)

BID

FOR:

City Docks Pavement and Railroad Crossing Rehab Invitation for Bids (IFB): CP24005 T.Baker Smith Project No. 2024-0701 Calcasieu Parish

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: T.Baker Smith and dated:

May 2026.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) ______________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 – (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Not Applicable Dollars ($ Not Applicable )

Alternate No. 2 – (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 3 – (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA RS 38:2218(A) is attached to and made a part of this bid.

TO: BID FOR:

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

131 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

50 CY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

3871 SY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

10 EA $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

500 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1 LS $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

112 CY $

▪ Base Bid or Alt.# ___ SWPPP

DESCRIPTION: ▪ Base Bid or Alt.# ___ Removal of Curb and Gutter

REF. NO. UNIT PRICE

202-02-00100 $

DESCRIPTION: ▪ Base Bid or Alt.# ___ Embankment

REF. NO. UNIT PRICE

203-02-00100 $

DESCRIPTION: ▪ Base Bid or Alt.# ___ Temporary Silt Fencing

REF. NO. UNIT PRICE

204-06-00100 $

204-02-00100 $

DESCRIPTION:

REF. NO. UNIT PRICE

204-08-00100 $

DESCRIPTION:

REF. NO. UNIT PRICE

302-01-00100 $

LOUISIANA UNIFORM PUBLIC WORK BID FORM

UNIT PRICE FORM

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: ▪ Base Bid or Alt.# ___ Temporary Hay or Straw Bales

Lake Charles Harbor & Terminal District City Docks Pavement and Railroad Crossing Rehabilitation Port Project No. CP24005

Lake Charles Harbor & Terminal District 1611 W. Sallier Street Lake Charles, LA 70601

REF. NO. UNIT PRICE

DESCRIPTION: ▪ Base Bid or Alt.# ___ Geotextile Fabric (40oz Non-Woven)

REF. NO. UNIT PRICE

203-08-00100 $

▪ Base Bid or Alt.# ___ Subballast (Crushed Stone) (Net Section)

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner

UNIT PRICE FORM

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

Lake Charles Harbor & Terminal District City Docks Pavement and Railroad Crossing Rehabilitation Port Project No. CP24005

Lake Charles Harbor & Terminal District 1611 W. Sallier Street Lake Charles, LA 70601

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1,253 TN $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

101 TN $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

5,765 GAL $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

14,422 SY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

14,781 SY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

11,137 SY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

3,870 SY $

502-04-00101 $

DESCRIPTION:

507-01-00100

REF. NO. UNIT PRICE

DESCRIPTION:

▪ Base Bid or Alt.# ___ Aggregate (S2)

REF. NO. UNIT PRICE

▪ Base Bid or Alt.# ___ Asphalt Concrete (SMA) Wearing Course (Concrete Section) (2" Thick)

▪ Base Bid or Alt.# ___ Asphalt Material (Type D)

▪ Base Bid or Alt.# ___ Asphalt Material (CRS-2P Emulsion, Type E )

REF. NO. UNIT PRICE

507-01-00201 $

UNIT PRICE

DESCRIPTION:

REF. NO.

REF. NO. UNIT PRICE

502-04-00100 $

DESCRIPTION:

DESCRIPTION:

REF. NO. UNIT PRICE

▪ Base Bid or Alt.# ___ Milling Asphalt Pavement

601-01-00900

507-02-00200 $

DESCRIPTION: ▪ Base Bid or Alt.# ___ Portland Cement Concrete Pavement (12" Thick)

DESCRIPTION: ▪ Base Bid or Alt.# ___ Asphalt Concrete (SMA) Wearing Course (Milling Section) (2" Thick)

REF. NO. UNIT PRICE

509-01-00100 $

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner

UNIT PRICE FORM

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

Lake Charles Harbor & Terminal District City Docks Pavement and Railroad Crossing Rehabilitation Port Project No. CP24005

Lake Charles Harbor & Terminal District 1611 W. Sallier Street Lake Charles, LA 70601

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1,195 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

45 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

24 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1 EA $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1 LS $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

2,454 CY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

5 CY $

726-01-00100

701-10-00100

▪ Base Bid or Alt.# ___ 18" RCP Extension

REF. NO.

DESCRIPTION: ▪ Base Bid or Alt.# ___ Granular Material (Net Section)

REF. NO.

▪ Base Bid or Alt.# ___ Saw Cutting Cement Concrete Pavement (Full Depth)

UNIT PRICE

UNIT PRICE

601-05-00100

▪ Base Bid or Alt.# ___ Concrete Collar

DESCRIPTION:

UNIT PRICE

DESCRIPTION:

REF. NO.

DESCRIPTION:

UNIT PRICE

DESCRIPTION:

REF. NO. UNIT PRICE

701-15-00100 $

723-01-00100

713-01-00100 $

DESCRIPTION: ▪ Base Bid or Alt.# ___ Bedding Material (Crushed Stone)

REF. NO.

DESCRIPTION: ▪ Base Bid or Alt.# ___ Cross Drain Pipe (12" PVC)

REF. NO. UNIT PRICE

701-01-00100 $

▪ Base Bid or Alt.# ___ Temporary Signs and Barricades

REF. NO. UNIT PRICE

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner

UNIT PRICE FORM

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

Lake Charles Harbor & Terminal District City Docks Pavement and Railroad Crossing Rehabilitation Port Project No. CP24005

Lake Charles Harbor & Terminal District 1611 W. Sallier Street Lake Charles, LA 70601

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1 LS $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

1 LS $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

0.083 Acre $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

9,177 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

145 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

143 TN $

UNIT PRICE

$S-002

DESCRIPTION: ▪ Base Bid or Alt.# ___ J oint Seal (Poured)

DESCRIPTION: ▪ Base Bid or Alt.# ___ Striping & Signage

REF. NO. UNIT PRICE

737-07-00100 $

REF. NO. UNIT PRICE

UNIT PRICE

DESCRIPTION: ▪ Base Bid or Alt.# ___ Ballast (for jacking, tamping and leveling)

REF. NO.

DESCRIPTION:

▪ Base Bid or Alt.# ___ Hydro-Seeding

DESCRIPTION: ▪ Base Bid or Alt.# ___ Trackwork - Including 119lb AREMA Class 1 Relay Rail, No. 5 Treated Hardwood Ties with End Plates Switches, Operators SMSG Frogs, Hardware and Ballast

REF. NO.

739-01-00100

REF. NO. UNIT PRICE

815-03-00300 $

727-01-00100 $

DESCRIPTION:

S-001

REF. NO. UNIT PRICE

▪ Base Bid or Alt.# ___ Mobilization

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner

UNIT PRICE FORM

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

Lake Charles Harbor & Terminal District City Docks Pavement and Railroad Crossing Rehabilitation Port Project No. CP24005

Lake Charles Harbor & Terminal District 1611 W. Sallier Street Lake Charles, LA 70601

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

226 SY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

139 SY $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

168 LF $

QUANTITY: UNIT OF MEASURE: UNIT PRICE EXTENSION (Quantity times Unit Price)

5 EA $

REF. NO. UNIT PRICE

▪ Base Bid or Alt.# ___ Nyloplast Catch Basins (12" diameter)

REF. NO. UNIT PRICE

▪ Base Bid or Alt.# ___ CIP Concrete grade crossings (including rail, ties, anchors, reinf. Steen, concrete, etc.)

REF. NO. UNIT PRICE

▪ Base Bid or Alt.# ___ French Drain Including 10" diameter perforated Pipe, non-woven geotextile fabric and stone backfill

S-006

DESCRIPTION:

DESCRIPTION:

S-005

▪ Base Bid or Alt.# ___ Geogrid (Tensar Triaz TX-7 or approved equal) Furnished and Installed

REF. NO. UNIT PRICE

DESCRIPTION:

S-003

DESCRIPTION:

S-004

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner

BID BOND

FOR

Date: ________________

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the _____________________________________________________ (Obligee), in the full and just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its proposal to the Obligee on a Contract for:

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)

Name of Project Project No.

STATE OF __________________________

PARISH OF _________________________

ATTESTATIONS AFFIDAVIT

Before me, the undersigned notary public, duly commissioned and qualified in and for the parish and state aforesaid, personally came and appeared Affiant, who after being duly sworn, attested as follows:

LA. R.S. 38:2227 PAST CRIMINAL CONVICTIONS OF BIDDERS

A. No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

(a) Public bribery (R.S. 14:118) (c) Extortion (R.S. 14:66)

(b) Corrupt influencing (R.S. 14:120) (d) Money laundering (R.S. 14:230)

B. Within the past five years from the project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation or execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

(a) Theft (R.S. 14:67)

(b) Identity Theft (R.S. 14:67.16)

(c) Theft of a business record (R.S.14:67.20)

(d) False accounting (R.S. 14:70)

(e) Issuing worthless checks (R.S. 14:71)

(f) Bank fraud (R.S. 14:71.1)

(g) Forgery (R.S. 14:72)

(h) Contractors; misapplication of payments (R.S. 14:202)

(i) Malfeasance in office (R.S. 14:134)

LA. R.S. 38:2212.10 Verification of Employees

A. At the time of bidding, Appearer is registered and participates in a status verification system to verify that all new hires in the state of Louisiana are legal citizens of the United States or are legal aliens.

B. If awarded the contract, Appearer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana.

C. If awarded the contract, Appearer shall require all subcontractors to submit to it a sworn affidavit verifying compliance with Paragraphs (A) and (B) of this Subsection.

Name of Project Project No.

LA. R.S. 23:1726(B) Certification Regarding Unpaid Workers Compensation Insurance

A. R.S. 23:1726 prohibits any entity against whom an assessment under Part X of Chapter 11 of Title 23 of the

Louisiana…