PORPF.pdf

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Revised 090624

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

P00P6600463; Labor-2026-012

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

☒ FA I – COTS Software ☐ FA II – Installation and Training Services ☐ FA III – Manufacturer's Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP)

Equifax

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

No

PORFP Issue Date:

mm/dd/yyyy

09/29/2025 PROPOSAL DUE

DATE AND TIME:

10/10/2025

Place of Performance: Maryland Department of Labor Office of the Secretary 100 S. Charles St.

Baltimore, MD 21201

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

1. All bids must be password protected by the bidder prior to submission.

2. Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

3. DO NOT SEND PASSWORDS WITH BID E-MAIL.

4. The password must be e-mailed separately from the bid after the bid due date.

Questions Due (Closing) Date and Time:

10/05/2025 at 12:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP # P00P6600463," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused software.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

10. Master Contractors must ensure that the proposed COTS software is virus free.

11. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.

12. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in Attachment Y - Data Use Agreement.

Security Requirements (if applicable):

n/a

Invoicing Instructions:

PLEASE SUBMIT INVOICES TO ACCOUNTS PAYABLE @

dllr.accountspayable@maryland.gov and refer all questions to

POC.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: MD Labor / Office of the Secretary

Agency POC Name: Wennetta Bynum Agency

POC Phone Number:

410-767-2826

Agency POC E-mail Address:

Wennetta.Bynum@maryland.gov Agency POC Fax:

n/a

Agency POC Mailing Address:

100 South Charles Street Tower 1, 5th Floor Baltimore, Maryland 21201

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Rachel Brash Agency On-site Phone Number:

410-230-6005

Agency On-site E-mail Address:

Rachel.Brash@maryland.gov Agency On-site Fax:

n/a

Agency On-site Address: 100 South Charles Street Tower 1, 5th Floor Baltimore, Maryland 21201

Section 4 – Scope of Work

FA I – COTS Software

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

The Protect Our Federal Workers Act of 2025 was passed by the General Assembly on April 8 and signed into law by the Governor on April 22. The Act authorizes the Federal Worker Emergency Loan Program to provide financial assistance to Maryland residents who have been terminated from federal employment due to a recent mass layoff, relocation, or closure of a unit of the federal government and who are experiencing financial hardship.

The law requires that the termination has occurred in the 6 months preceding the loan application. MD Labor will utilize Equifax data from the last 6 months to verify federal employment and termination date for applicants in addition to reviewing documentation from applicants. The Act also authorizes the Federal Shutdown Loan Program to provide financial assistance to federal employees who must report to work but are not paid during a federal shutdown (“excepted” employees). MD Labor will use Equifax data to verify that applicants were employed by the federal government when the shutdown started.

Product Name

Product

Description

Versio n

Release

Quantity Due Date mm/dd/yyyy

1.EQ-SSV-6MO-62 Equifax Social Service Verification - 6 Full Months Per Customer Per Record Monthly Fee

1,200 10/15/2025

2. EQ-ARR-62 The Work Number Account Service Fee for commitment - Requires Annual Contract Agreement

- Billed Monthly

12 10/15/2025

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date

End Date

1. n/a

2. n/a

3. n/a (insert additional rows as needed)

FA III - Manufacturer's Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance

Requirements

Deliverables

Start Date

End Date

1. n/a

2. n/a

3. n/a (insert additional rows as needed)

Section 5 – Evaluation Criteria

1. Conformance to scope of work

2. Delivery schedule

3. n/a (insert additional rows as needed)

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.