PORFP Zoom.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

D80P4600001

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Hardware, Associated Peripherals and Software) FA II (Manufacturer’s Extended Warranty and Maintenance

Services) FA III (Time and Material Labor)

Manufacturer Name: Zoom

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Minority Business Enterprise (MBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master

Contract MBE Participation Worksheet”):

0 %

Minority Business Enterprise (VSBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master

Contract VSBE Participation Worksheet”):

0 %

PORFP Issue Date:

(mm/dd/yyyy)

07/14/2023 PROPOSAL DUE

DATE and TIME:

07/24/2023 @

5:PM EST

Place of Performance: Maryland Insurance Administration 200 St. Paul Place, Suite 2700 Baltimore, Maryland 21202

Special Instructions:

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB) https://procurement.maryland.gov/emma-qrgs/

LIMITED TO MASTER CONTRACTORS ONLY

Only Master Contractors that are awarded a contract under the PBX IV - Telecommunications Equipment and Services Master Contract and 001B0600162 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP).

https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/

The Maryland Insurance Administration reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

The Master Contractor must include a screen shot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

Please allow proposals/quotes provided in response to this PORFP to be valid for at least 30 days after the set due date above.

Master Contractors should provide a Letter of Authorization (LOA) with their proposal to show that they are a reseller for Zoom products.

By submitting a proposal, Offeror/Bidder agrees that its proposal/bid is irrevocable for the latest of the following: 30 days following the Proposal due date and time, best and final offers if requested, or the date any protest concerning this procurement is finally resolved. This period may be extended at the Procurement Officer’s request only with the Offeror’s/Bidder’s written agreement.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Sent to: Tonya Bullock Maryland Insurance Administration 200 St. Paul Place, Suite 2700 Baltimore, MD 21202 Tonya.bullock1@maryland.gov

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Insurance Administration

Agency POC Name: Lisa McMillan Agency

POC Phone Number:

410-468-2374

Agency POC Email Address:

Lisa.mcmillan2@maryland.gov Agency POC Fax:

Agency POC Mailing Address:

Maryland Insurance Administration 200 St. Paul Place, Suite 2700 Baltimore, MD 21202

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Dhaivat Maharaja Agency On-site Phone Number:

Agency On-site Email Address:

dhaivat.maharaja@maryland.gov Agency On-site Fax:

Agency On-site Address: Maryland Insurance Administration 200 St. Paul Place, Suite 2700

Baltimore, MD 21202 Section 4 – Scope of Work

FA I – Hardware, Associated Peripherals and Software (Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required PBX IV- Telecommunications Equipment and Model Number/s

Quantity

1. FedRAMP Business meeting license with 350 Capacity 1 Year: Tier Start: 1 Tier End: 49 Zoom Video Communications, Inc. - ZFG1-BIZ-BASE-

NH1Y

Start Date: 09/22/2023 End Date: 09/21/2024

2. FedRAMP Audio US/Canada Unlimited Named Host Annual- Tier Start:1 Tier End:99 Zoom Video Communications, Inc. - ZFG1-AUDUNIT-

NH1Y

Start Date: 09/22/2023 End Date: 09/21/2024

3. FedRAMP Webinar 1000 Named Host License 1 Year Zoom Video Communications, Inc. - ZFG1-WEB-

1000-FL1Y

Start Date: 09/22/2023 End Date: 09/21/2024

4. FedRAMP Zoom Room Named Host 1 Year: Tier Start:1 Tier End: 9 Zoom Video Communications, Inc. - ZFG1-

ROOM-BASE-RM1Y

Start Date: 09/22/2023 End Date: 09/21/2024

Due Date for Delivery:

(mm/dd/yyyy)

9/21/2023

FA II – Manufacturer’s Extended Warranty and Maintenance Services (Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

List Required Maintenance Services

List deliverables

1. N/A N/A

FA III – Time and Material Labor (Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

List Required Time and Material Labor List deliverables

1. N/A N/A

Est. Work Start Date:

(mm/dd/yyyy)

N/A

Est. Work End Date:

(mm/dd/yyyy)

N/A

1. Section 5 – Evaluation Criteria – Technical Proposal

2. (Provide a list of evaluation criteria in descending order of importance)

1. Price - The award will be made to a responsible and responsive vendor whose bid is determined to be the most advantageous to the State.

2. Adherence to the original specifications.

3. Ability to meet the delivery due date.

4. Only those bids received within the specified timeframe will be considered.

5. Conformance with Technical Requirements.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.