PORFP_W00P5601755_21-25-0286__Dell_Pro_Rugged_14_Laptop.docx

Purchase Order Request for Proposals (PORFP) Desktop, Laptop and Tablet 2015 Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number) W00P5601755

PORFP Type:

(Select one category from drop down list)

Functional Area/s (FA) for this PORFP:

(Check all that apply) |X| FA I (Desktop/Laptops/Ruggedized/Laptops/Associated Peripherals) |_| FA II (Tablets/Ruggedized Tablets/Associated Peripherals) |_| FA III (Installation) + FA I |_| FA III (Installation) + FA II |_| FA IV (Manufacturer’s Extended Warranty)

Manufacturer Name

Dell

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Desktop, Laptop and Tablet 2015 Master Contractors authorized for that manufacturer. If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Desktop, Laptop and Tablet Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Minority Business Enterprise (MBE) Goal for FA III Below (See “DESKTOP, LAPTOP AND TABLET 2015 Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

Special Instructions:

ONLY Master Contractors that are awarded a contract under the Desktop, Laptop, and Tablet 2015, 060B540007 (Dell) Functional Areas I are eligible to submit a Proposal for this secondary competition Purchase Order Request for Proposal.

Small Business Reserve (SBR) Procurement:

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for award of a contract. Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx Information on the SBR Vendor Registration processes is available on the following website: https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx Proposals Submission Instructions:

Instructions on how to submit proposals electronically can be found at:

https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB)

1. Please submit any documents that require a signature with your bid in a word document (software agreement, professional service agreement, terms/conditions, etc.). Failure to do so may result in rejection of your bid. (If applicable)

2. Please submit warranty terms with your bid. Failure to do so may result in rejection of your bid. (If applicable)

3. All bids are to go through eMaryland Marketplace Advantage.

4. Bids must be received by the procurement officer by the due date in the solicitation. Bids that are not received by the due date will not be accepted.

5. MSRP must be included with all bid(s).

6. You must fill out a no bid form if your firm elects not to bid.

7. The Master Contractor must provide a Mercury Affidavit

8. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

9. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

10. Purchase new and unused equipment.

11. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

12. Equipment must be delivered to:

Maryland State Police Quartermaster Division 7745 Washington Boulevard Jessup, Maryland 20794

Invoicing Instructions:

Invoices are to be sent directly to Accounts Payable at:

1201 Reisterstown Road Pikesville, Maryland 21208

Or via email at:

Msp.accountspayable@maryland.gov

Please ensure you reference purchase order number on any and all invoices for this procurement.

Section 2 – Agency Point of Contact (POC) Information

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Section 4 – Scope of Work

FA I – Desktop, Laptops and Ruggedized Laptops and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

2.

3.

(insert additional rows as needed)

FA II – Tablets, Ruggedized Tablets and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

*Business Need / Required Functionality

Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III – Installation Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA III value.

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA IV - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Price

2. Timeliness of Delivery

3.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.