PORFP W00P3601634.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

W00P3601634

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

NetApp

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those

Hardware Master Contractors authorized for that manufacturer.

If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware Master Contractors.

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Hardware Master Contract MBE Participation Worksheet”):

PORFP Issue Date:

mm/dd/yyyy

03/21/2024 PROPOSAL DUE

DATE and TIME:

04/01/2024 @

2:00pm

Place of Performance: 1201 Reisterstown Road, Pikesville, Maryland 21208

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

4/01/2024 at 2:00 PM EDT

Questions must be submitted in writing with the subject line, "Question for PORFP # W00P3601634," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section

2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury

Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-

MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

https://mdprocurement.freshdesk.com/support/solutions https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

11. Equipment must be delivered to:

Maryland State Police

Quartermaster Division

7745 Washington Boulevard

Jessup, Maryland 20794

Security Requirements (if applicable):

N/A

Invoicing Instructions:

1. Invoices are to to sent to Accounts Payable at the following email address:

msp.accountspayable@maryland.gov

2. Invoice(s) shall be submitted within 10 days of delivering the equipment and shall include at a minimum the following:

• Name and address of the Agency being billed Reference the States assigned PORFP number.

• Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

• Reference the States assigned PORFP number.

• Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

• Date, invoice number, and amount due.

• Signed and dated

3. Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland State Police

Agency POC Name: Gregory Chason Agency POC

Phone Number:

410-379-9410

Agency POC Email

Address:

gregory.chason@maryland.

gov

Agency POC

Fax:

410-799-0076

Agency POC Mailing

Address:

7745 Washington Boulevard, Jessup, Maryland 20794

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Sgt. David Marshall Agency On-site

Phone Number:

410-653-4386

Agency On-site Email

Address:

David.marshall@maryland.

gov

Agency On-site

Fax:

Agency On-site Address: 1201 Reisterstown Road, Pikesville, Maryland 21208

Section 4 – Scope of Work mailto:gregory.chason@maryland.gov mailto:gregory.chason@maryland.gov mailto:David.marshall@maryland.gov mailto:David.marshall@maryland.gov

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1. NetApp SAN Storage NetApp SAN Storage

See Attached

5/31/24

FA IV – Installation and Training Services

(Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Price

2. Timeliness of Delivery

3. Conforms to the scope of work

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency

POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the

PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.