PORFP V00B3600060 Pexip License Renewal.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number) V00B3600060 / eMMA Project ID BPM035076

PORFP Type: Both

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Hardware, Associated Peripherals and Software)

FA II (Manufacturer’s Extended Wty and Maintenance Svcs)

FA III (Time and Material Labor)

Manufacturer Name: PEXIP

Designated Small

Business Reserve?(SBR):

No

Minority Business Enterprise (MBE) Goal for FA II & III Below

(See “PBX IV- Master Contract MBE Participation Worksheet”):

https://doit.maryland.gov/contracts/Pages/PBXIVMC.aspx n/a

Veteran-Owned Small Business Enterprise (VSBE) Goal for FA II & III

(See “PBX IV- Master Contract VSBE Participation Worksheet”):

https://doit.maryland.gov/contracts/Pages/PBXIVMC.aspx n/a

PORFP Issue Date:

(mm/dd/yyyy) 01/13/2023

PROPOSAL DUE

DATE and TIME:

02/10/2023

12:00PM

Place of Performance: Department of Juvenile Services

217 E. Redwood Street, Suite 1400

Baltimore, Maryland 21202

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

PBX IV Telecommunications Equipment and Services

Contract/BPO # 001B0600162 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

1. The winning vendor shall provide license confirmation or certificate for any order requested.

2. The proposals shall be submitted in a format that provides a breakdown cost for each system, identified on a separate line, by location. The State reserves the right to select any or all of the items submitted for award.

3. Please allow proposals/quotes provided in response to this

PORFP to be valid for at least 90 days after the set due date above.

4. Proposals shall be itemized with the manufacturer part numbers and descriptions in addition to vendor/reseller part numbers and descriptions if different.

5. The Master Contractor must be an authorized reseller and maintainer for PEXIP. The state reserves the right to request a

Letter of Authorization (LOA) from the Manufacturer or

Distributor.

6. The Master Contractor must include a screen shot or list of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

7. Renewal confirmations/certificates must be emailed to the contact listed in the "Section 3 – Delivery Address / Work Site

POC" below.6.

8. All vendors shall provide complete documentation as described in PBX IV - PORFP Procedures .

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB). eMMA Project ID BPM035076

Questions Due (Closing) Date and Time:

01/25/2023 at 12:00 PM EDT

Questions must be submitted in writing with the subject line, “Question for PORFP V00B3600060 Pexip License Renewal”, via e-mail to the Procurement Officer no later than the date and time specified.

Security Requirements

(if applicable):

1. Contractors must sign-in at the security office/desk at each

DJS facility and must display their ID at all times. The Work Site

POC, or assigned representative, will escort personnel inside the building.

2. Contractor must adhere to State of Maryland Covid-19

Protocol(s).

Invoicing Instructions:

1. All invoices shall include the following information:

Invoice Date

Invoice Number

Brief Description and amount due per line and total

Issuing Purchase order number

2. Invoices submitted without the required information will not be processed for payment until the Contractor provides the required information listed above. All invoices shall be submitted no later than 30 days after receipt of product.

3. Send invoice to:

Via Email: hqap@maryland.gov (email preferred)

Billing Address:

Department of Juvenile Services

Accounts Payable

217 E. Redwood Street

Suite 2000

Baltimore, MD 21202

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Juvenile Services

Agency POC Name: James Casagrande Agency POC

Phone Number:

443-890-4246(m)

Agency POC Email

Address:

james.casagrande@mary land.gov

Agency POC

Fax:

https://doit.maryland.gov/contracts/Pages/PBXIVPORFPProcedures.aspx https://procurement.maryland.gov/emma-qrgs/

Agency POC Mailing

Address:

Charles H. Hickey School

9700 Old Harford Road, BLDG #22, Parkville, MD 21234

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site POC: Dave Phillips Agency POC

Number:

240-362-4404

Agency On-site Email

Address:

dave.phillips@maryland.

gov

Agency POC

Fax:

410-230-3212

Agency On-site Address:

Department of Juvenile Services

217 E. Redwood Street, Suite 1400

Baltimore, MD 21202

Section 4 – Scope of Work

FA I – Hardware, Associated Peripherals and Software

List Required PBX IV- Telecommunications

Equipment and Model Number/s

Quantity

1. RENEWAL - Pexip / Google Meet interoperability, Endpoint registration, Trusted Lobby Bypass, Virtual

Meeting Rooms (VMRs)/End-User License, One-Touch

Join (formerly item # 6102-0501)

1. A RENEWAL QUOTE FOR ONE (1)

YEAR, 25 LICENSES.

Due Date for Delivery: (mm/dd/yyyy) 03/29/2023

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

The evaluation criteria is based on the most advantageous PO Proposal considering both the technical and financial submissions shall be selected for PO award. In making this selection, technical merit has greater weight.

1. Only those bids received within the specified timeframe will be considered.

2. Acknowledgement and acceptance of the special instructions.

3. Acknowledgement and acceptance of the invoicing instructions.

4. Receipt of all PBX IV required documentation attachments including MBE Utilization and

Fair Solicitation Affidavit & MBE Participation Schedule, and Mercury Affidavit.

https://doit.maryland.gov/contracts/Pages/PBXIVPORFPProcedures.aspx https://doit.maryland.gov/contracts/Documents/PBXIII/KickOffPresentation.pdf

5. NEW - Bid/Proposal Affidavit - The following affidavit must be completed and submitted with a signed copy of the bid.

http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/AttachmentC-

Bid_Proposal-Affidavit.pdf

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.

https://doit.maryland.gov/contracts/Pages/PBXIVPORFPProcedures.aspx https://doit.maryland.gov/contracts/Documents/PBXIII/KickOffPresentation.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/AttachmentC-Bid_Proposal-Affidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/AttachmentC-Bid_Proposal-Affidavit.pdf