PORFP R99P4601363 Smartboards FY24.docx (1).pdf

Purchase Order Request for Proposals (PORFP) PBX IV Telecommunications Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number or eMMA BPM Number)

R99P4601363

PORFP Type:

(Select one category from the drop-down list)

Smartboards

Functional Area/s (FA) for this PORFP:

(Check all that apply)

☐FA 1 - Hardware, Associated Peripherals and Software ☐FA 2 - Manufacturer’s ExtendedWarranty and Maintenance Services ☐FA 3 - Time and Material Labor

Note: FA III may not be purchased alone and may not exceed 49% of the PORFP value.

Manufacturer Name Smart Technologies

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those PBX IV Telecommunications Master Contract authorized for that manufacturer. If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware 2012 Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from the drop-down list)

No

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA III Below 0 %

Revised 051623 https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

(See “PBX IV Telecommunications Master Contract MBE Participation Worksheet”):

PORFP Issue Date:

mm/dd/yyyy

05/30/2024 PROPOSAL DUE

DATE and TIME:

06/13/2024 at 10:00am EST

Place of Performance: Maryland School for the Deaf

Special Instructions: LIMITED TO MASTER CONTRACTORS Only Master Contractors that are awarded a contract under the PBX IV Telecommunications Master Contract, 001B0600162, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under Vendor Instruction.

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

Questions Due (Closing) Date and Time:

06/11/2022 at 10:00 AM EDT Questions must be submitted in writing with the subject line, “Question for PORFP # R99P4601363,” and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

Revised 051623 https://mdprocurement.freshdesk.com/support/solutions

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/DesktopLapt op2015/mercury_affidavit.pdf.

10.A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

Invoicing Instructions: Send invoice e-mail to Terry.Spesick@msd.edu or Accounts.payable@msd.edu

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30

Revised 051623 https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf mailto:Terry.Spesick@msd.edu days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland School for the Deaf

Agency POC Name: Tony Middleton Agency POC Phone Number:

Agency POC E-mail Address:

Tony.Middleton@msd.edu Agency POC Fax:

Agency POC Mailing Address:

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Amber Benjamin Agency On-site Phone Number:

Agency On-site E-mail Address:

Amber.Benjamin@msd.edu Agency On-site Fax:

Agency On-site Address: 101 clarke place Frederick, MD 21705

Section 4 – Scope of Work

FA I – Desktop, Laptops and Ruggedized Laptops and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Smartboard for classrooms

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. Smartboard 65” Smartboard SBID-RX265 21 06/13/2024

FA II – Tablets, Ruggedized Tablets and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III – Installation Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA III value.

Installation / Training Services Deliverables Start Date mm/dd/yy yy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA IV - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements Deliverables Start Date mm/dd/yy yy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria

1. Lowest price based on the specifications

2.

3.

(insert additional rows as needed)

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: PBX IV Telecommunications Master Contract Solicitation No: 001B0600162

PORFP: R99P14601363

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

• Other commitments preclude our participation at this time.

• The subject of the solicitation is not something we ordinarily provide.

• We are inexperienced in the work/commodities required.

• Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

• The scope of work is beyond our present capacity.

• Doing business with the State is simply too complicated. (Explain in REMARKS section)

• We cannot be competitive. (Explain in REMARKS section)

• The time allotted for the completion of the Bid is insufficient.

• Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

• Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________