PORFP J05P7600013, Motorola Radios Solicitation.pdf

Template Instructions Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

J05P7600013 / BPM058825

PORFP Type: Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

Check the applicable FA or FA combination for this PORFP. Check all that apply:

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas:

Descriptions/Examples” under “quick links” on the Radio Communications Master Contract 2018 web site.

Manufacturer Name

(Enter one manufacturer only per PORFP)

Motorola

Agencies must enter only one manufacturer and direct the PORFP only to those COTS Software Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small Business Reserve?(SBR):

No

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation

Worksheet”):

0%

PORFP Issue Date:

(mm/dd/yyyy)

09/11/2026 PROPOSAL DUE

DATE/TIME:

09/22/2026 @ 2:00pm

PORFP Bid Opening Date: Date and Time: 09/23/2026 @ 9:00am Conference Call #: 1-667-262-2962 Conference ID: 807 840 570#

Place of Performance: Maryland Transit Administration Bus Facilities and Operation Support Baltimore, MD

Special Instructions:

LIMITED TO MASTER CONTRACTORS

eMaryland Marketplace Advantage (eMMA) as a Public Notice and directly solicited only to Master Contractors who are awarded a statewide contract under the Radio Communication 2018 Master Contract, contract number 060B7400088 and are eligible to submit a bid in response to this secondary competition PORFP. A current Master Contractor under another named statewide contract may submit a LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through e-mail as follows:

• THE BID - all bids must be password protected by the bidder and sent to the MTAPurchasing@MTA.Maryland.gov mailbox only prior to the PROPOSAL DUE DATE AND TIME.

• The PASSWORD - must be e-mailed separately from the bid to the Agency Point of Contact – Stephanie Harrison email address @ SHarrison2@mdot.maryland.gov as listed in Section 2 AFTER THE PROPOSAL DUE DATE AND TIME but two (2) hours prior to the bid opening date and time.

• DO NOT SEND PASSWORDS WITH THE BID VIA E-

MAIL.

Questions Due (Closing) Date and Time:

09/16/2026 at 5:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP #J05P6700001, Motorola Radios” and be submitted in writing via e-mail to the Agency Point of Contact, Stephanie Harrison at SHarrison2@mdot.maryland.gov no later than the date and time specified.

SPECIAL REQUIREMENTS

1. A Public Notice has been posted to eMMA for reference.

Project ID is BPM058825.

2. Bid part numbers as specified and include on your quote.

Provide a cost breakdown if applicable.

3. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

4. Purchase new and unused software.

5. The Master Contractor shall guarantee that any operating software provided with the hardware is virus free.

6. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

7. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

8. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

9. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

10. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

11. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

mailto:MTAPurchasing@MTA.Maryland.gov mailto:SHarrison2@mdot.maryland.gov mailto:SHarrison2@mdot.maryland.gov PORFP Editing Notes If questions are not anticipated, delete this section.

12. Bidders must submit a signed copy of any Addendums to this PORFP with their bid.

13. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to:

6 Saint Paul St. Baltimore, MD 21202 or e-mail to mtaaccountspayable@mdot.maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Transit Administration / Procurement

Agency POC Name: Stephanie Harrison Agency POC

Phone Number:

410-454-7917

Agency POC Email Address:

Sharrison2@mdot.maryland .gov

Agency POC Fax:

N/A

Agency POC Mailing Address:

MTA Purchasing 1331 South Monroe St.

Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Mark Schaefer Agency On-site Phone Number:

410-767-3326

Agency On-site Email Address:

mschaefer@mdot.maryland .gov

Agency On-site Fax:

Agency On-site Address: MTA – Bus Fac. and Oper. Supp.

1515 Washington Blvd.

Baltimore, MD 21230 mailto:mtaaccountspayable@mdot.maryland.gov mailto:Sharrison2@mdot.maryland.gov mailto:Sharrison2@mdot.maryland.gov mailto:mschaefer@mdot.maryland.gov mailto:mschaefer@mdot.maryland.gov

Section 4 – Scope of Work FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

1. Motorola APX N50 Portable two-way radios with accessories.

See specifications sheet included with this PORFP for details.

1. Qty. 19

Due Date for Delivery:

(mm/dd/yyyy)

10/30/2026

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

1. N/A 1. N/A

(mm/dd/yyyy)

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

(Provide itemized list of required services and deliverables) List Required Installation, Repair & Preventative Maintenance Services

List deliverables

1. N/A 1. N/A

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

1. N/A N/A

Est. Work Start Date:

Est. Work End Date:

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

N/A

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. Matches part numbers/Description.

2. Cost

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Radio Communications 2018 Solicitation No: 060B7400088

PORFP: J05P7600001

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section) � The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section) � We cannot be competitive. (Explain in REMARKS section) � The time allotted for the completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________