PORFP_J05P5600042_-_Motorola_APX_Two-Way_Radios_for_MTA_MARC.pdf

Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

J05P5600042

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

Check the applicable FA or FA combination for this PORFP. Check all that apply:

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas:

Descriptions/Examples” under “quick links” on the Radio Communications Master Contract 2018 web site.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE

Participation Worksheet”):

n/a %

PORFP Issue Date:

(mm/dd/yyyy)

5/19/2025 PROPOSAL DUE

DATE/TIME:

6/02/2025 @ 2pm

Place of Performance: Maryland Transit Administration MARC Train Division Baltimore, MD 21230

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Radio Communications 2018 Master Contract, 060B7400088, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through e-mail to the Agency Point of Contact listed in Section 2.

1. All bids must be password protected by the Bidder prior to submission.

2. Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

3. DO NOT SEND PASSWORDS WITH BID E-MAIL.

4. The password must be e-mailed separately from the bid after the bid due date/time.

5. A Public Bid Opening will be held on June 3, 2025 at 11:00am ET. Passwords for bids should be sent to the Agency Point of Contact / Procurement Officer at least 2 hours prior to Public Bid Opening.

6. Call-in information for Public Bid Opening:

Phone number: 667-262-2962 Call-in ID: 101 286 511#

SPECIAL REQUIREMENTS

1. A Public Notice has been posted to eMMA for reference.

Project ID is BPM051297.

2. Bid part numbers as specified and include on your quote.

Provide a cost breakdown if applicable.

3. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

4. Purchase new and unused equipment.

5. The Master Contractor shall guarantee that any operating software provided with the hardware is virus free.

6. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

7. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

8. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

9. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

10. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

11. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

12. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/RadioComm unication/AttachmentK-MercuryAffidavit.docx

13. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

n/a

Invoicing Instructions:

E-mail invoice to MTAaccountspayable@mdot.maryland.gov.

Record Purchase Order number and “c/o Arkadiy Ruditsky / John Martin” on the invoice under the MTA Bill-To address.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Transit Administration / Procurement

Agency POC Name: Adam M Hidey Agency POC

Phone Number:

410-454-7888

Agency POC Email Address:

ahidey@mdot.maryland.gov Agency POC Fax:

n/a

Agency POC Mailing Address:

1331 South Monroe Street Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Logan Ewen / Joshua Wolf Agency On-site Phone Number:

443-717-2860

Agency On-site Email Address:

lewen@mdot.maryland.gov Agency On-site Fax:

Agency On-site Address: MTA MARC Train, 1600 Ludlow Street, Baltimore, MD Section 4 – Scope of Work

FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

1. Motorola APX NX50 2-way portable radios, with accessories See specifications sheet for details

1. Three (3)

Due Date for Delivery:

(mm/dd/yyyy)

7/31/2025

FA II – Communications Consoles and Associated Equipment

(Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

1. n/a 2.

1. n/a

Due Date for Delivery:

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation

Supplies (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

List deliverables

1. n/a 2.

1. n/a

Due Date for Delivery:

FA IV – Installation, Repair and Preventative Maintenance Services

(Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

1. n/a 2.

Est. Work Start Date:

Est. Work End Date:

(mm/dd/yyyy) n/a

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

0%

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1. Matches part numbers / descriptions.

2. Cost.

3.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Radio Communications 2018 Master Contract Solicitation No: 060B7400088

PORFP: J05P5600042

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

The time allotted for the completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: ________________________________ Phone (___) _______ - _________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________