PORFP J05P4600023.pdf

Template Instructions Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

PORFP: J05P4600023

Radios Communications 2018 Master Contract Blanket Purchase Order # 060B7400088 in ADPICS.

PORFP Type:

(Select one category from drop down list)

FIXED PRICE

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment, and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Use the Radio Communications Master Contract 2018 MBE Participation Worksheet (Under “MBE Participation” under “quick links” on the Radio Communications Master Contract 2018 web site) and enter the resulting “Recommended MBE Goal” from the worksheet as a percentage.

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation

Worksheet”):

0 %

PORFP Issue Date:

(mm/dd/yyyy)

12/20/2023 PROPOSAL DUE

DATE/TIME:

01/11/2024 /9:00 am

Place of Performance: John Martin 1515 Washington Blvd Baltimore, MD 21230

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Radio Communications 2018, 060B7400088, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

01/04/2024 at 1:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP # J05P4600023," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to:

Mark Schaefer 6 St Paul Street, 7thfloor Baltimore, Md 21230 And e-mail to mtaaccountspayable@mdot.maryland.gov https://mdprocurement.freshdesk.com/support/solutions mailto:mtaaccountspayable@mdot.maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the

Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of the contract’s start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Transit Administration/Procurement

Agency POC Name: Cathy Parson Agency POC

Phone Number:

410-454-7924

Agency POC Email Address:

cparson@mdot.maryland.gov. Agency POC Fax:

N/A

Agency POC Mailing Address:

1331 S. Monroe Street, Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

John Martin Agency On-site Phone Number:

410-454-7065

Agency On-site Email Address:

Jmartin5@mdot.maryland.gov Agency On-site Fax:

N/A

Agency On-site Address:

Section 4 – Scope of Work FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

Please see the attached specifications

Due Date for Delivery:

(mm/dd/yyyy)

01/11/2024

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

NA

Due Date for Delivery:

(mm/dd/yyyy)

To Be Determined

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

(Provide itemized list of required services and deliverables) List Required Installation, Repair & Preventative Maintenance Services

List deliverables

NA

Due Date for Delivery:

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

Please see the attached specifications

Est. Work Start Date:

Est. Work End Date:

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

0%

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. MFG – Motorola parts must match; 2. SBR number listed

1. Lowest Cost

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.