PORFP J05P3600058, HP Officejet 8210 Printer.pdf

Purchase Order Request for Proposals (PORFP) 060B2490022 - Hardware 2012 Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

J05P3600058

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

HP

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Hardware Master

Contractors authorized for that manufacturer. If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the

PORFP to all Hardware Master Contractors.

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Hardware Master Contract MBE Participation Worksheet”):

0%

PORFP Issue Date:

mm/dd/yyyy

06/09/2023 PROPOSAL DUE

DATE and TIME:

06/21/2023 @ 2:00pm

Place of Performance: 1331 South Monroe Street

Baltimore, MD 21230

Special Instructions:

Bid the exact part number and include MSRP pricing with your quote.

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage

(eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB)

https://procurement.maryland.gov/emma-qrgs/

Security Requirements (if applicable):

1.The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow proposals/quotes provided in response to this

PORFP to be valid for at least 60 days after the set due date above.

6. The Master Contractor must be an authorized reseller for Hewlett

Packard (HP). The state reserves the right to request a Letter of

Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screen shot of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/hardware_contract

/hwmercury_affidavit.pdf.

9. Equipment must be delivered to:

MDOT MTA/Purchasing Department

Attn. Susan Shah-Blake

1331 South Monroe Street

Baltimore, MD 21230

Invoicing Instructions:

Email invoice to MTAAccountspayable@mta.maryland.gov. Include the PO number on the invoice. Under the MTA address on the invoice, record c/o Susan Shah-Blake.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Transit Administration / Purchasing

Agency POC Name: Stephanie Harrison Agency POC

Phone Number:

410-454-7917

Agency POC Email

Address:

SHarrison2@MDOT.Maryland

.gov

Agency POC

Fax:

Agency POC Mailing

Address:

1331 S. Monroe Street; Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Tarshia Williams Agency On-site

Phone Number:

410-454-7912

Agency On-site Email

Address:

Twilliams12@mdot.marylan d.gov

Agency On-site

Fax:

https://doit.maryland.gov/contracts/Documents/hardware_contract/hwmercury_affidavit.pdf https://doit.maryland.gov/contracts/Documents/hardware_contract/hwmercury_affidavit.pdf mailto:MTAAccountspayable@mta.maryland.gov mailto:Twilliams12@mdot.maryland.gov mailto:Twilliams12@mdot.maryland.gov

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master

Contractors may propose products based on a detailed description in the Business Need

/ Required Functionality field*)

*Business Need /

Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

Contractors may propose products based on a detailed description in the Business Need

/ Required Functionality field*)

*Business Need /

Required Functionality

MTA IT Group has no spare inkjet printers on hand and need to replenish our parts to support employee needs.

Product Name Product Description Model # Qty

Due Date

1. HP Officejet Pro

8210 printer with a (1) one- year warranty.

HP Officejet Pro 8210 printer with a (1) one- year warranty.

Part#:

D9L64A#B1H

20 7/21/2023

2.

3.

FA III - Network Communication Equipment

Contractors may propose products based on a detailed description in the Business Need

/ Required Functionality field*)

1.

FA IV – Installation and Training Services

(Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

FA VI – Security, Cameras and Associated Peripherals

Contractors may propose products based on a detailed description in the Business Need

/ Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Matches manufacturer’s part number

2. Cost

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency

POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.