PORFP FC-643-23-A_Splunk-Renewal.docx

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

FC-643-23-A

PORFP Type:

(Select one category from drop down list) Fixed

Functional Area/s (FA) for this PORFP:

(Select one category from drop down list) X FA I – COTS Software ☐ FA II – Installation and Training Services X FA III – Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP) Splunk

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list) No

PORFP Issue Date:

mm/dd/yyyy

DATE AND TIME:

March 31, 2023 4:00 P.M.

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf 2012 (COTS) Master Contract, BPO 060B2490021 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Questions Due (Closing) Date and Time:

3/24/2022 at 2:00 PM EDT

Questions must be submitted in writing with the subject line, “Question for PORFP # FC-643-23-A” and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Master Contractors must provide the estimated ship date/lead time for each item listed in the PORFP.

3. Proposals/quotes submitted in response to this PORFP are to be valid for at least 90 days after the set due date above.

4. Software must be delivered to:

Maryland Department of Information Technology ATTN: Cloud Services 100 Community Place Crownsville, MD 21032

5. The Master Contractor must be an authorized reseller for Splunk. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

6. Any document(s) that require a signature must be submitted with the bid in a Word document. Failure to do so may result in rejection of your bid.

7. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

8. MRSP must be included with all bid(s).

9. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Invoicing Instructions:

1. Email invoices to: doitfiscal.invoiceservice@maryland.gov.

2. Invoice(s) shall be submitted within 10 days of delivering the equipment and shall include at a minimum the following:

· Name and address of the Agency being billed Reference the States assigned PORFP number.

· Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

· Reference the States assigned PORFP number.

· Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

· Date, invoice number, and amount due.

· Signed and dated

3. Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information

Crownsville, MD, 21032

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Crownsville, MD, 21032

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

Product Name

Product Description Version Release

mm/dd/yyyy

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Price

2.

3.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

Revised 031208