PORFP D80B3600015.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

D80B3600015

PORFP Type:

(Select one category from drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Hardware, Associated Peripherals and Software) FA II (Manufacturer’s Extended Warranty and Maintenance

Services) FA III (Time and Material Labor)

Manufacturer Name: Cisco

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those PBX IV Master Contractors authorized for that manufacturer.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop-down list)

No

Minority Business Enterprise (MBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master

Contract MBE Participation Worksheet”):

0 %

Minority Business Enterprise (VSBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master

Contract VSBE Participation Worksheet”):

0 %

PORFP Issue Date:

(mm/dd/yyyy)

05/11/2023 PROPOSAL DUE

DATE and TIME:

05/22/2023 @ 12:00 pm

Place of Performance: Maryland Insurance Administration 200 St. Paul Place Suite 2700 Baltimore, Maryland 21202

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the PVX IV Telecommunications Equipment And Services Master Contract #001B0600162 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

1. Technical and Pricing Proposal

* Submit the technical proposal in a spreadsheet in the same Line order that is provided in the Scope of Work (SOW); the Spreadsheet should include Product ID and all columns and Column headers listed in the SOW spreadsheets;

Master Contract

* All items should be co-termed to have an end date of 5/31/2024;

* Pricing Proposal should show each line item priced individually.

2. 1 Year Term:

Start date: 6/1/2023 End date: 5/31/2024

3. Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to Amanda.longacre1@maryland.gov

• All bids must be password protected by the bidder prior to submission.

• Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

• DO NOT SEND PASSWORDS WITH BID E-MAIL.

• The password must be e-mailed separately from the bid after the bid due date.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

5. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

6. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

7. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

8. If applicable, the Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/PBXIV/Mercury Affidavit.pdf.

A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

https://doit.maryland.gov/contracts/Documents/PBXIII/MercuryAffidavit.pdf https://doit.maryland.gov/contracts/Documents/PBXIII/MercuryAffidavit.pdf

Master Contract

Security Requirements (if applicable):

Invoicing Instructions:

Send invoice to Tonya Bullock: Tonya.bullock1@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: OSP for Maryland Insurance Agency

Agency POC Name: Amanda Longacre Agency POC

Phone Number:

410-260-7681

Agency POC E-mail Address:

Amanda.longacre1@maryla nd.gov

Agency POC Fax:

Agency POC Mailing Address:

200 St. Paul Place, Suite 2700 Baltimore, Maryland 21202

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Mark Coburn Agency On-site Phone Number:

Agency On-site E-mail Address:

Agency On-site Fax:

Agency On-site Address: 200 St. Paul Place, Suite 2700 Baltimore, Maryland 21202

Section 4 – Scope of Work FA II – Manufacturer’s Extended Warranty and Maintenance Services

(Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

Master Contract

List Required Maintenance Services

List deliverables

1. Please see Excel Spreadsheet for PORFP Scope of Work (SOW)

1. N/A

Section 5 – Evaluation Criteria

1. Price

2.

3.

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Master Contract

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: PBX IV Telecommunication Equipment and Services Solicitation No: 001B0600162

PORFP:

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� The time allotted for the completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________