PORFP - BPM040391.pdf

Purchase Order Request for Proposals (PORFP)

Hardware Master Contract

BPO # 060B2490022

Section 1 –General Information

PORFP Number: BPM040391 / Q00P4601815

PORFP Type: Fixed Price

Functional Area/s (FA) for this PORFP:

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name Nextivity Inc.

Designated Small

Business Reserve?(SBR):

No

Minority Business Enterprise (MBE) Goal for FA IV Below: 0 %

PORFP Issue Date:

mm/dd/yyyy

10/18/2023 PROPOSAL DUE

DATE and TIME:

10/30/2023 10:00AM

Place of Performance: Department of Public Safety and Correctional Services 100 W. Patrick St

Frederick, MD 21701

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Hardware (2012), 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

10/24/2023 at 5:00 PM EDT

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

1. Contractor must present a valid ID and sign-in at the front desk.

2. All vendors must meet state mandated Covid-19 requirements.

3. Contractor must have a valid Photo ID.

4. Master Contractor is subject to screening and background check prior to entering DPSCS Correctional facilities.

5. The State may, at its sole discretion, remove from or refuse admittance to any facility any person providing services under this Contract without incurring penalty or cost for exercising this right. Such removal from or refusal of admittance does not excuse Master Contractor’s duty to timely perform the Contract.

Invoicing Instructions:

E-mail invoice to dpscs.accountspayable@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:dpscs.accountspayable@maryland.gov include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Public Safety and Correctional Services (DPSCS)

Agency POC Name: John Simpson Agency POC

Phone Number:

667-425-6203

Agency POC Email Address:

John.simpson2@maryland.g ov

Agency POC Fax:

N/A

Agency POC Mailing

Address:

6776 Reisterstown Road Ste 211 Baltimore, MD 21215

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Edwin Winder

Shareka Weaver

Agency On-site

Phone Number:

443-641-4732

443-791-2471

Agency On-site Email

Address:

edwin.winder@maryland.go v shareka.weaver@maryland.

gov

Agency On-site

Fax:

N/A

Agency On-site Address: 100 W. Patrick St Frederick, MD 21701

Section 4 – Scope of Work mailto:John.simpson2@maryland.gov mailto:John.simpson2@maryland.gov mailto:edwin.winder@maryland.gov mailto:edwin.winder@maryland.gov mailto:shareka.weaver@maryland.gov mailto:shareka.weaver@maryland.gov

FA III - Network Communication Equipment

*Business Need /

Required Functionality

Internet booster wiring/installation required for the Frederick office located at 100 W. Patrick Street, Frederick, MD 21701 in order for staff to connect to their electronic devices and perform required work duties

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. Nextivity Quatra

Nextivity Quatra 2000

Network Unit Signal Booster for Verizon Wireless and AT&T - will support up to 4

CU's

Q34-

4/5/12/13/25N

U_EXA

1 TBD After

Award Date

2. Nextivity Quatra

Nextivity Quatra 2000

Network Unit Signal Booster for Verizon Wireless and

AT&T - will support up to 4 CU's

3. Nextivity Quatra

Nextivity Quatra 2000 Coverage Unit for T-Mobile and Sprint. Will provide up to10K to 12K sq feet

4 TBD After

4. Nextivity Quatra

Nextivity Quatra 2000 Coverage Unit for T-Mobile and Sprint. Will provide up to10K to 12K sq feet

4 TBD After

5. Nextivity External

Rooftop Antennas

Nextivity External Rooftop

Antennas

Pends

Specifications

6. Misc. Material Rooftop Non Penetrating Roof

Mount, Mat and Ballast

7. LMR400 Cable LMR400 Cable Runs from

Rooftop Antenna to NU

8. QMA Adapters QMA Adapters

2 TBD After

9. 2 Way Splitter 2 Way Splitter

10. Cat5e Cable Cat5e Cable Runs from NU to

CU

6 TBD After

11. Professional services (Labor)

Design, Provisioning, Installation and Optimization

Labor

Hours

TBD After

Section 5 – Evaluation Criteria – Technical Proposal

Evaluation Criteria

1. Conformance with Scope

2. Price

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency

POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the

PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Internet Booster Wiring and Installation - Frederick Solicitation No: Q00P4601815

PORFP: BPM040391

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

Time allotted for completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________