Pool Filter _ Resurfacing Project RFP _0055.pdf

PURCHASING DEPARTMENT

REQUEST FOR PROPOSAL

FOR

DPS POOL FILTER & RESURFACING PROJECT

2023-2024 DALTON PUBLIC SCHOOLS

POOL Project

RFP NUMBER (#0055 DPS Pool Filter & Resurfacing Project)

ISSUED February 7, 2024

Proposal Opening: March 7, 2024 – 11 a.m.

Invitation to RFP

To: All Contractors

Dalton Public Schools invites you to provide proposals for a Pool Filter and Resurfacing Project at

Dalton High School (DHS) 1500 Manly St, Dalton, GA. 30720. Request For Proposal (RFP) prices quoted shall remain effective until September 30, 2024. The prices in this RFP supersede any other quote given to Dalton Public Schools to date on the same items.

Responses to this RFP shall be submitted in a sealed envelope marked “RFP No. 0055 DPS Pool

Filter & Resurfacing Project.” Proposals may be mailed or delivered to Dalton Public Schools, Maintenance and Operations Building, 412 S. Hamilton St., P.O. Box 1408, Dalton, Georgia 30722-

1408 or hand delivered to the Maintenance & Operations Department before RFP opening time.

Proposals will be opened at the Maintenance and Operations Building Conference Room located at

412 S. Hamilton St., P.O. Box 1408, Dalton, Georgia 30722-1408 on March 7, 2024, at 11 a.m.

Contractors are required to use the enclosed specifications forms. They are instructed to read carefully all items, conditions and specifications in this letter and the attached pages before completing their RFP.

Dalton Public Schools reserves the right to accept or reject any and all proposals, and to waive any irregularity in RFPs received to award the entire RFP to one vendor or to make awards by groups or line items, whichever is in the best interest of the school district.

Any questions concerning this RFP may be forwarded to:

rusty.lount@dalton.k12.ga.us

Your interest and participation are solicited and appreciated.

Sincerely, Rusty Lount

Rusty Lount

Director of Operations

Dalton Public Schools mailto:rusty.lount@dalton.k12.ga.us

General Terms and Conditions

1. RFPs should be mailed in ample time to assure delivery before the RFP opening date and time:

Mail To: Dalton Public Schools

Attn: Rusty Lount

412 S. Hamilton St

Dalton Ga 30720

2. RFPs may be hand delivered to the Dalton Public Schools’ Maintenance Department, 412 S.

Hamilton St, Dalton Ga, prior to RFP opening time.

3. RFPs must be on the specifications forms provided within this request for proposal, sealed within an envelope marked as shown in the cover letter.

4. No awards of any kind are made at the time of the RFP opening. A copy of the RFP tabulations and/or the awards will be available upon request after the RFP has been awarded.

5. RFPs must be submitted based on the 2 following swimming pool items:

a. 1 swimming pool filtration system delivered and installed inside the building including materials, install, any and all assemblies, and placement in the correct specified location of this RFP.

b. 1 complete resurfacing of the swimming pool including materials, install, any and all assemblies, and placement in the correct specified location of this RFP. See attachment for locations.

6. Contractor(s) is responsible for the removal from the location any and all waste materials or other debris from the delivery, assembly, and installation of items received and all cost associated with the disposal of the debris.

7. All Contractor(s)/Vendor(s) MUST meet trucks to receive shipment. Dalton Public Schools personnel will not meet carrier to receive delivery.

8. RFPs submitted must include any and all freight and handling cost. Dalton Public Schools will pay no additional charges.

9. The contractor’s and manufacturer’s representatives responsibilities to Dalton Public

Schools include, but are not limited to, handling any problems with products supplied and any necessary instruction on use and upkeep.

10. When an article of particular make or trade name is specified, it is meant to establish a quality standard and is not intended to eliminate competing articles of equal quality. Contractors are at liberty to quote on substitutions provided complete specifications are included with the RFP. Vendor is also required to describe all exceptions to our specifications and include a color photo. We need the URL for the manufacturer website for the product listed. If no substitutions are indicated, it will be assumed the quotations are based on our specifications. DPS reserves the right to accept a higher RFP on items where the need to “match existing items previously purchased” exists and the lower

Contractor does not meet RFP specifications.

11. Samples may be requested for comparison purposes. Samples, when required, must be furnished free of expense to Dalton Public Schools, and must be tagged with the

Contractor’s name and RFP item number. If samples are not used or destroyed in testing, the contractor must claim them within thirty (30) days from date of RFP or they will become the property of the school system. If there is a sample of the item within 30 miles that can be viewed please let us know.

12. Time of delivery is a part of this consideration and must be stated in definite terms and must be adhered to completely. Delivery must be complete on or before the specified date. Items will not need to be received on site before March 12, 2024.

13. No partial payment will be made. The total amount of each purchase order will be paid only after the complete order has been received in good condition. The final inspection and approval must be made by an authorized representative of Dalton Public Schools.

14. The contractor, by submitting a RFP, certifies that to the best of their knowledge, neither they nor any of their suppliers discriminate against any employee or applicant for employment because of any protected class as defined by federal Equal Employment

Opportunity regulations.

15. Dalton Public Schools has the right to award the entire RFP to one vendor or to separate the

RFP and order by line item. Dalton Public School reserves the right to order additional quantities or reduce quantity amounts as need to meet the school’s needs. Dalton Public

Schools reserves the right to reject any or all RFPs to best meet the interests of the school district.

CONTRACTOR’S DECLARATION

The contractor understands, agrees and warrants:

1. That the contractor has carefully read and fully understands the full scope of the specifications. That the contractor has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

2. That the installer must have a one million dollar ($1,000,000) general liability policy, proof of workers’ compensation on all workers, and proof of vehicle insurance that covers all vehicles on school property. Proof of all insurances must be included in the RFP.

3. That this RFP may be withdrawn by requesting such withdrawal in writing at any time prior to February 7, 2024, at 9:00 AM, but may not be withdrawn after such date and time.

4. That Dalton Public Schools reserves the right to reject any or all RFPs and to accept that

RFP or portions of the RFP which will, in its opinion, best serve the public interest. Dalton

Public Schools reserves the right to waive any technicalities and formalities in the RFP and

RFP process.

5. That by submission of this RFP the contractor acknowledges that Dalton Public Schools has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the contractor.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this RFP.

CONTRACTOR:

Name Title

Signature Date

AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The Contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following:

employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the Contractors’ non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Dalton Public Schools. The Contractors may be declared by the school system ineligible for further contracts with Dalton Public Schools until satisfactory proof of intent to comply shall be made by the vendor.

The Contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

CONTRACTOR:

Name Title

Signature Date

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the RFP:

STATE OF _____________________, COUNTY OF ______________________________

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the

Contractor to submit the attached RFP. Affidavit further states as Contractor, that they have not been a party to any collusion among Contractors in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of Dalton Public Schools, or any of its employees as to quantity, quality or price in the prospective contract; or any discussion between

Contractors and any official of Dalton Public Schools, or any of its employees concerning exchange of money or other things of value for special consideration in submitting a sealed RFP for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this _________day of ____________ 2024.

NOTARY PUBLIC

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT

THIS AFFIDAVIT IS TO ACCOMPANY THE RFP

GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General

Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within

15 days of receipt of a pay request by the owner or the owner’s representative. If payment is not made the owner shall pay the contractor 1 percent per month interest on the delayed payment.

Additionally, the contractor must pay subcontractors within 10 days of receipt of payment from the owner.

This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)

FIRM NAME

SIGNATURE

TITLE

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* As of the effective date of O.C.G.A. 13-10-

91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U.S. Citizenship and

Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security

Administration (SSA)

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-

91, stating affirmatively that the individual, firm, or corporation which is contracting with Dalton

Public Schools has registered with and is participating in a federal work authorization program*

[any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Dalton Public

Schools, contractor will secure from such subcontractor(s) similar verification of compliance with

O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Dalton Public Schools at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed name of Authorized Officer or Agent

My Commission Expires:

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DALTON PUBLIC SCHOOLS

Pool Filtration System & Resurfacing Project

SCOPE OF WORK:

Dalton Public Schools is requesting the replacement of the existing pool filtration system and the resurfacing of the pool to be completed at Dalton High School, 1500 Manly St, Dalton, Ga 30720.

SPECIFICATION:

A. DETAILS TO CONTRACTOR:

▪ Color photo and complete description to accompany each item for the RFP.

▪ URL for manufacturer website for product offering.

▪ Location where sample can be viewed within 30 miles of Dalton, GA, or sample provided to Dalton

Public Schools at vendor cost (and returned at vendor cost) if sample is not in use within 30 miles of

412 S. Hamilton St., Dalton, GA.

▪ Units shipped to be installed at the Dalton High School, 1500 Manly St., Dalton Ga, 30720.

▪ Project materials will be accepted no earlier than March 12, 2024.

▪ RFP to remain open for additional equipment and install at Dalton Public School as need until

September 30, 2024.

▪ Price quoted supersedes any other quote given to DPS to date on same items.

▪ Quotes containing Diatomaceous Earth will not be accepted

B. ITEMS NEEDED and REQUIRED WORK:

Pool Filtration system - Regenerative Media Filtration System

Owner preferred items:

1. Neptune Benson Defender system

2. Aqua Revival System

3. Other Regenerative Media Filtration Systems

DEMOLITION

A. Disassemble existing filter and remove from site

B. Remove existing pump and strainer.

C. Remove piping needed to accept new filter

D. Leave existing heater piping manifold

EQUIPMENT

A. New pool filtration system

B. All Pneumatic Valves needed

C. Drain valves

D. Sight Glass

E. Pressure gauge kit

F. Compressor

G. Filter media, 39 -50lb bags

H. New flooded suction pump, 15hp or as needed

I. Hair and lint strainer

J. Precoat Tee

K. Check valve

L. Concentric reducer, fiberglass

M. ABB VFD with Bypass, 15 hp

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N. Magmeter flowmeter with sensor and saddle

INSTALLATION

A. Off-loading filter and set in place

B. Installation of new filter equipment COMPLETE

C. Installation of new piping from pump discharge to filter water return.

D. Install drain lines to waste

E. Installation of the necessary valves, fittings and gauges.

F. Reconfigure piping to accommodate new system and heater connections

G. Install pump and pour a new pump pad

H. Reinstall piping for chlorine booster pump

I. Install new filter media.

J. Installation of strainers, check valves, etc.

K. Installation of Magmeter and pull provided wiring

L. Installation of low voltage electrical to filtration system

M. Installation of low voltage electrical as needed

N. Install new air compressor with copper connections

O. Install all wiring for filtration system and flowmeter

P. Complete start-up and owner orientation, Q. Final clean-up of job site.

EXECUTION

A. All schedule 40 piping included

B. All flanges, bolt kits, etc. included

C. All poly tubing for valves included

D. Set new filter in place

E. All connections, where possible, shall be flanged.

F. All piping will be properly supported

G. Excludes power to filtration system from main power source

H. All work will be warranted for 1 year.

I. All work shall be done in complete compliance with state, county and local codes.

J. Contractor to provide initial training/consulting for equipment use.

K. Assumes the correct electrical service is available on site. Contractor to notify Dalton Public

Schools maintenance staff if any upsized disconnect and/or electrical is needed prior to install.

TRAINING

A. Adequate training to be conducted onsite for DPS staff.

CONSUMABLE MEDIA

A. Contractor to provide 1 year of appropriate media filtration media for filtration system.

OPTION- Please provide costs for an additional options available such as UV light filtration

Resurfacing Swimming Pool & Lane Repair

• Owner to drain pool prior to work starting.

• Contractor to complete any additional draining as needed.

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• Repair delaminated plaster - removal and disposal as needed.

• Saw cut out any cracks in the pool and apply an epoxy material

• Scarify the pool surface and prep for adhesive

• Apply bonding system between the old and new plaster to strengthen the new plaster.

• Saw cut under and around gutter, main drains, returns, skimmers, etc.

• Owner to refill pool.

• Contractor will provide written instruction on proper water chemistry to ensure proper curing of the new plaster.

• Owner will brush pool for approximately 2-3 weeks to ensure proper curing of new plaster.

• Warranty includes cracking, peeling or delaminating plaster.

• Warranty: 1 year material and labor

SWIMMING LANE LINES

• Remove the lane line tile that is delaminated or hollow

• All tile will be 2” X 2” nonskid black tile

• Lanes will be set 12” wide

• Grout in new tile

• Replace all step and bench tile

Contractor will need to coordinate with owner for pool filtration system and resurfacing removal and installation. Dalton Public Schools will be an active campus and work must be done with consideration and flexibility for testing and other activities of the learning environment. Contractor’s work start and end time hours and deliveries may be affected by drop off and pickup traffic during normal school operation hours.

1. For onsite visits contact:

a. Kevin Bruce, Maintenance & Custodial Coordinator:

Kevin.Bruce@Dalton.k12.ga.us

706-463-7447

b. Rusty Lount, Director of Operations:

Rusty.Lount@Dalton.k12.ga.us

706-271-6308 mailto:Kevin.Bruce@Dalton.k12.ga.us mailto:Rusty.Lount@Dalton.k12.ga.us

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STATEMENT OF QUALIFICATIONS FOR CONTRACTOR

This Statement of Qualifications for Contractor is submitted by

_________________________________________________________("Contractor") to the

Dalton Public Schools ("The Owner").

INSTRUCTIONS

All questions must be answered in full, without exception. If copies of other documents will answer a question(s) completely, said documents may be attached and clearly labeled. If additional space is required, additional pages may be attached and clearly labeled.

The Owner will be entitled to contact each and every reference listed in response to this

Statement, and each entity referenced in any response to any question in this Statement. The

Contractor, by completing this Statement, expressly agrees that any information concerning the

Contractor in possession of said entities and references may be made available to the Owner.

Only complete and accurate information will be provided by the Contractor. The Contractor herein warrants that, to the best of its knowledge and belief, the responses contained herein are true, accurate, and complete. The Contractor acknowledges that the Owner is relying on the truth and accuracy of the responses contained herein. If he Contractor provides any information herein knowing same to be false, the owner my terminate or rescind any subsequent agreement by and between the owner and the Contractor and will have such other and further remedies as may be provided by contract, law or equity.

In the event the Contractor has any questions concerning this Statement, same should be submitted to: Rusty Lount, Director of Operations, Dalton City School System.

THIS STATEMENT, ITS COMPLETION BY THE CONTRACTOR, AND ITS USE BY

THE OWNER, WILL NOT GIVE RISE TO ANY LIABILTIY ON THE PART OF THE

OWNER TO THE CONTRACTOR OR ANY THIRD PARY OR PERSON.

Names and signatures of persons authorized to sign bids and contracts:

Name Title Signature

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GENERAL BACKGROUND, REFERENCES, AND PROPOSAL

1. Have you ever been Bonded? If Yes, provided name and address of Bonding Company.

2. Have you ever had a bond revoked? If Yes, briefly explain the reason why:

3. Is there any past, present, or pending litigation against you or your company? If Yes, briefly sate the reason why:

4. Is your inventory stocked in the state of Georgia? If not, where is it stocked?

5. List a minimum of three references for projects, which your company has provided pool services that are similar in type and size to Dalton Public Schools request. (commercial pool - 6 lane, 25yrd pool length):

Name: Number: Service(s) performed:

1.____________________________________________________________

2.____________________________________________________________

3.____________________________________________________________

4.____________________________________________________________

5.____________________________________________________________

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6. Provide a list a references which you have performed general swimming pool services:

Name: Number: Service(s) performed:

1.____________________________________________________________

2.____________________________________________________________

3.____________________________________________________________

4.____________________________________________________________

5.____________________________________________________________

7. State your current name, address, telephone number and email.

8. State the name, title and position of each person (excluding clerical personnel) who assisted in the preparation of your response to this Statement of Qualifications.

9. State the name, title and position of an officer, director, partner or principal whom you designated as your representative for the purpose of answering questions and inquiries concerning this Statement of Qualifications. Such person should be fully knowledgeable concerning the information requested herein .

10. State any previous names or addresses of your firm during the preceding ten years.

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11. State the names, addresses, and titles of your current officers and directors. If you are a partnership, state the name and address of each general partner and identify your managing partner. If you are a joint venture, state the name and address of each joint venture and the names, addresses, and titles of the officers, directors, and partners (if any) of each joint venture.

12. State the number of full--time employees employed by you.

13. State the name, address, telephone number and email of all affiliated companies or entities, subsidiaries, divisions, and join venture. Describe briefly the business of each such affiliated company or entity.

14. Please provide a list of any additional services your Company can or would be willing to perform as addit ional serves for Dalton City Schools swimming pool needs. These additional services are not a part of the work requested for this install but are other potential services that could benefit Dalton Public Schools in future pool maintenance and services needs. Please also include the number of years you have performed these additional services.

15. Briefly tell us why your company would be the best contractor to service the needs of

Dalton Public Schools.

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RFP PRICING FORM

Name of Company ___________________________________________

Contact Name______________________________Phone No. _____________________________

Please record your pricing below:

Pool Filtration System Replacement:

1. removal and install price – Labor Price ____________

2. removal and install price – Materials Price ____________

Additional pool filtration options:

1. provide details in contractors submittal if available Price_____________

Pool Resurfacing:

1. remove and install price – Labor Price ____________

Swimming Lane Lines:

1. remove and install price – Labor Price ____________

School Location:

Dalton Public Schools, 1500 Manly St., Dalton, Ga. 30720

NOTE: The quantity is a n e s t i m a t e . There could be more o r l e s s of any item listed. Also all items will be ordered by purchase order and each item will be delivered to the same address specified on the purchase order.

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Highest Rating

Rating Total

Total Proposal Cost 25

Technical Merit:

• Completeness of forms 5

• Personnel 15

• Litigation status 15

• Quality of Service from References 20

• Additional pool service offerings 10

• Contractor’s description of capabilities and merit 10

Total Technical Merit Rating:

Total Score Including Technical and Cost Rating:

DALTON PUBLIC SCHOOLS AWARD CRITERIA

(Dalton Public Schools USE ONLY)

RFP ##0055 DPS Pool Filter & Resurfacing Project

Date:__________________________________________________________________

Company Name:_______________________ Contact: ___________________________

Scale: Rating of 1-100

1 – 20 -Does Not Meet Expectations

21-40 -Partially Meets Expectations

41-60 -Meets Expectations

61-80 -Exceeds Expectations

81-100 -Greatly Exceeds Expectations