Polycom SoleSource_Redacted.pdf

NUWC Keyport 4200_09 (10-2019)

JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions $2,500 TO $250K)

JUSTIFICATION FOR LIMITED SOURCE/BRAND NAME ($2,500 TO $250K)

The service or material listed on Procurement Requisition (PR) number is sole/limited source and competition/fair opportunity is precluded for reasons indicated below. There are no substitutes available for this material/service.

Restricted to the following source. Provide original manufacturer's name. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer:

Manufacturer POC & Phone #:

Mfr. Address:

Poly 800-544-4660 345 Encinal Street, Santa Cruz CA 95060

Description of the item or service required, the estimated cost, and required delivery date.

Polycom VTC Hardware / Estimated cost: Delivery date 8/6/2021

CLIN# Manufacturer Part Number Manufacturer Description Qty Unit Price Extended Price

1 POL720064250001 REALPRESENCE GROUP 500-720P, GROUP 500 HD CODEC W/EE IV-12x 6

2 POL487064250112 PREMIER, ONE YEAR, REALPRESENCE GROUP 500-720P 6

3 POL220023809002 HDX CEILING MICROPHONE ARRAY, WHITE 14

4 POL221568675001 UNIVERSAL CAMERA MOUNTING FOR EAGLE REALPRESENCEEAGLEYE 5

VTC is an established means of communication with NAVY Programs and Leadership. VTC allows for cost effective alternative to travel, accommodating Long distance training is also made possible with VTC support. Upgrades funded through this project would ensure continued compatibility and support with our detachments, other warfare centers, and commercial partners.

Currently, Secure VTC availability is limited due the number of available conference rooms. This project will expand Secure VTC capabilities across Keyport and its Hawaii & San Diego detachments. Without this expansion to SVTC capabilities, there would be an increased chance of scheduling conflicts and missed meetings due to the increased demand for SVTC usage. Potential increase in travel expenditures to make meeting requirements.

An investment of about more than has been dedicated to Keyport’s corporate VTC infrastructure, which currently consists of 15 Poly VTC end-points and 1 Poly VTC Bridge. This VTC equipment is also one of the few VTC products approved on DISA’s Approved Product List (APL). Any other VTC product would not be compatible with the remainder of the Keyport’s VTC infrastructure. Should any of Keyport’s VTC equipment be replaced with different hardware, a larger investment would likely be required to make the new hardware compatible if possible at all. Training costs would also need to be considered for VTC technicians to learn and properly operate any other VTC vendor product. Additionally, current VTC operations would be greatly impacted or unavailable during a transition from one vendor product to another, which could result in additional travel requirements/costs and loss of work productivity/efficiency.

Although this procurement is specific to Polycom equipment, a number of vendors can provide this request. Therefore, this brand name only requirement will be competed among vendors.

SELECT AND FILL IN ALL APPLICABLE BLANKS BELOW

The requested material or service represents the minimum requirements of the government.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed.

Describe the equipment you have now and how the new item/service must coordinate, connect, or interface with the existing system

Existing Equipment: Poly equipment is used for all corporate Video Tele-Conference (VTC) operations. 15 Poly VTC endpoints, 1 Poly VTC Bridge, and 1 Poly Gatekeeper make up Keyport’s corporate VTC infrastructure.

TBD

NUWC Keyport 4200_09 (10-2019)

A patent, copyright, or proprietary data limits competition/fair opportunity. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

Identify and briefly describe the existing equipment below:

Other information to support a sole/limited-source buy:

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE, ARE COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE/LIMITED-SOURCE

JUSTIFICATION PRECLUDES THE USE OF FULL AND OPEN COMPETITION/FAIR OPPORTUNITY.

Contracting Officer Signature Date:

BUENAVENTURA.SALLY.HERESO.116863944

Digitally signed by BUENAVENTURA.SALLY.HERESO.1168639445 Date: 2021.05.27 08:33:37 -07'00'