POL Pickup and Disposal PWS Sources Sought.pdf

Performance Work Statement (PWS) Testing, Pick up and Disposal of Petroleum, Oil and Lubricant (POL)

24 February 25

Performance Work Statement (PWS) Non-Hazardous Testing, Pick up and Dispose Petroleum, Oil and Lubricant (POL)

Mission Statement

United States Army Garrison Hawaii (USAG Hawaii) delivers quality base support as a Strategic Support Area (SSA), enabling readiness for a globally responsive Army across the Pacific.

Vision Statement A Community of Excellence – Home to the Pacific’s Premier Power Projection Platform

1 Description of Services Contractor shall provide all equipment, labor, supervision, materials, tools, and transportation necessary to Test, Pick up and Dispose of Non-Hazardous POL products on the Island of Oahu, Hawaii. Disposal and/or Recycling services shall be performed in accordance with U.S. Environmental Agency (EPA), Hawaii Department of Health (HDOH), Department of Transportation (DOT), Defense, Reutilization and Marketing Office (DRMO), Occupational Safety and Health Administration (OSHA), Federal, State, and local laws, regulations and ordinances.

2 General Requirements

2.1 Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Island of Oahu, State of Hawaii and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at U.S Army Installation, Island of Oahu and at various contractor, subcontractor, and Government facilities. Normal workdays are Monday through Friday except US Federal Holidays. Core hours of work are from 0930 to 1500 daily. The hours of 0730 to 0930 are considered Administrative and Contractor is not required to perform work during these hours. The pickup of POL will be performed from 0930 to 1500. The military units begin work at 0930 to be present to give contractor access to facilities. POL scheduled pick up dates and times will be confirmed prior to pick up.

2.7 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures) and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

3 Performance Requirements

3.1 The Contractor shall provide testing, pick up and disposal of Non-Hazardous Petroleum, Oil and Lubricant (POL) product services one time per month at various locations (Reference Technical Exhibit # 1, POL Pick up Locations). The quantity of locations will vary due to military unit’s training exercise and construction of new motor pool facilities. The Contracting Officer Representative (COR) will send the POL Pick up order to the Contractor by e- mail. POL Pick up service shall be completed within ten (10) working days after the order is submitted. POL products are usually stored in 500-gallon tanks, 55-gallon drums, or in original containers (Individual boxes, drums or on a pallet). Product will be in the Recycle Materials Shop Storage Points (RMSSP).

3.2 The Contractor shall submit to the COR the POL Pick up schedule five (5) working days before the scheduled POL Pick up date. The COR shall notify the Contractor of any changes to the pickup assignments. All pickups must be completed by the last working day of the month. The Government reserves the right to request work schedule modifications.

Performance Standards

a) STD: Submit to the COR the POL Pick up schedule five (5) working days before the scheduled POL Pick up date. AQL: 100%

Deliverables A001 POL pick up schedule

3.3 The Contractor shall perform appropriate tests, such as Chlor-D-Tec and Hydrochlor Q Testing. Prior to performing pick up and disposal services, the contractor shall perform Chlor-D-Tec and Hydrochlor Q testing to confirm the contents of the POL products are Non-Hazardous. The POL products shall include but not limited to oil, oily water, F24, anti-freeze, gasoline, diesel and grease. The Government will dispose of any contents testing positive as hazardous waste. The Contractor shall notify the COR within one (1) hour of the positive test results.

3.4 The Contractor shall provide the Army Recycling Program Diversion Summary Report (Technical Exhibit 2) to the COR and Environmental Representative with the monthly submission of invoices. For the purposes of waste diversion reporting, oil that is used for waste-to-energy purposes is considered disposal.

Standard (STD):

The Army Recycling Program Diversion Summary Report will be completed as specified in the Contract.

AQL: 100%

Deliverables A002 Army Recycling Program Diversion Summary Report

3.5 Disposal/Recycle Plan. The Contractor shall submit a disposal/recycle plan for the POL products and disposal/recycle plans reflect all required State and Federal permits, reports and final disposition of the materials. The plan shall be adhered to for all disposals and recycling of products.

3.6 Spill Prevention

3.6.1 The contractor shall provide secondary containment and maintain Safety Data Sheets (SDS) for all hazardous materials stored on site in accordance with applicable State and Federal Regulations.

3.6.2 The contractor shall be responsible to clean up all spills caused by Contractor’s operations in accordance with all applicable laws and regulations.

3.6.3 The contractor shall be responsible for all clean up, management and disposal cost of contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor shall ensure waste disposal is accomplished in accordance with all applicable laws and regulation and at authorized/permitted treatment and disposal facilities.

3.6.4 The contractor shall comply with Environmental Prevention Agency (EPA) Spill Prevention, Control and Countermeasure (SPCC) rule. The contractor shall prepare and maintain a site-specific spill plan, including notification procedures for spills/releases for work accomplished on Government owned premises. The spill plan shall include phone numbers of response personal, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor shall provide a copy of the spill plan to the COR which is submitted and approved before first pick up; reviewed annually and modified as needed.

3.6.5 The contractor shall accomplish all spill notifications and submit written USAG- HI Spill Notification Form as required by the USAG Hawaii, EPA, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations and provide written report to the COR and Environmental representative.

3.6.6 Reporting. All spills, including spills of petroleum, oil, lubricants, hazardous materials and waste, shall be reported immediately within fifteen (15) minutes, to the DPW Spill Notification line at (808) 656-1111 during normal business hours, 0700- 1600 Monday through Friday, or to the Installation Operations Center (IOC) at (808) 656-3272 after hours.

Performance Standards STD: Submit plan as noted in this PWS and within timelines specified. Report spills.

Deliverables:

A003 Site-specific Spill Plan A004 Copy of USAG-HI Spill Notification Form

3.7 Quality Control Plan. The Contractor shall develop a Quality Control Plan (QCP) and implement a quality control program to satisfy the specific requirements of the contract. The QCP shall initially identify potential problem areas and trends to correct deficiencies experienced and strive to develop an optimal QCP. The QCP shall document that all personnel are properly trained and certified for the task they work on as well as ensure all work areas are cleaned up after work is completed. A copy of the QCP shall be provided to the Contracting Officer (KO) and COR upon contract award.

The Contractor shall update the QCP, as required, and provide copies to the KO and

COR.

Performance Standards STD: Identified trends and corrects deficiencies AQL: 90% accurate

Deliverable A005 Quality Control Plan

4. Special Requirements:

4.1 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period.

Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

5 Government Furnished Materials The Government will not make available the materials, office space, communications capability and information. Reasonable amounts of electricity and water from existing utilities provided at no cost to the Contractor.

6 Deliverables The contractor shall provide deliverables as described in subsequent task orders.

Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Deliverable Frequency Medium/Format Submit To A001 POL pick up schedule PWS 3.2

Submit pick up schedule five

(5) working days before the scheduled POL Pick up date

PDF via email COR

Deliverable Frequency Medium/Format Submit To A002 Army Recycling Program Diversion Summary Report

PWS 3.4

With the monthly submission of invoices

PDF via email COR and Environmental Representative

A003 Site-specific Spill Plan PWS 3.6.4

Submitted and approved before first pick up;

reviewed annually and modified as needed

PDF via email COR

A004 Copy of USAG-HI Spill Notification Form

PWS 3.6.5

As required by the USAG- HI, EPA, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations

PDF via email COR and Environmental Representative

A005 Quality Control Plan PWS 3.7

Upon contract award PDF via email Contracting Officer (KO) and COR

AT level 1 training (general)

Within five working days after contract award or prior to access to a Federally controlled installation or information system and/or on an annual basis

PDF via email COR iWATCH training Within 45 days of contract award or a hiring action.

PDF via email COR

OPSEC training Within 30 calendar days of their reporting for duty and annually thereafter

PDF via email COR

7 Technical Exhibits

Technical Exhibit # 1 – POL pick up locations Technical Exhibit # 2 – Army Recycling Program Diversion Summary Report Technical Exhibit # 3 – USAG-HI Spill Notification Form

Technical Exhibit # 1 – POL pick up locations

Post Building Site Name

ER 1580 DPW WTR TREATMENT

ER 6017 LRC VEH MNT

ER 6018 LRC VEH MNT

ER 6027 MDRS

ER 6028 DFMWR LEILEHUA GC MAINT

ER 6040 TAP

ER 6040 HMCP

ER 6065 402ND AFS BN

FS 405 HHBN

FS 405 560TH BSC

FS 420 DPW ORG MAINT

FS 424 FS DPW TAP

FS 725 DFMWR NAGORSKI GC MAINT

FS 1535

FS 1575 9 MSC

FS 1585 9 MSC AMSA

FSF 1507 94TH AAMDC HHB

FSF 163(FORMERLY 1507) 8TH TSC / 8 STB

HM 240 307 ESB

SB 910 DFMWR AUTO

SB 940 524 DSSB A CO

SB 955 209 HSC

SB 968 524 DSSB C CO

SB 986 25HHC & 569 QTRMST

SB 990 1-25 IEW, DIVARTY

SB 990 524 DSSB HHC

SB 1052 196 ENG JPMRC

SB 1059 71 CHEM

SB 1059 303 EOD

SB 1080 728 MP

SB 1124 DPTMS/YARD

SB 1400 249 ENG

SB 1401 500 MI HHC

SB 1402 29TH BEB BN

SB 1403

SB 1404

SB 1602 130 ENG HHC

SB 1611 95 ENG

SB 1611 84 ENG FSC

SB 1611 523 MTRPOOL (ENG)

SB 1621 235 INF BN

SB 1626 29TH BEB BDE MTRPOOL

SB 1626 HHC BDE

SB 1670 524 DSSB B CO

SB 1692 CENTRAL WASH RACK

SB 1700 65TH BEB (SUSTAINMENT BDE)

SB 1700 225 LSB CRT 2 (1-27 INF G CO)

SB 1709 227 INF HHC

SB 1709 325 LSB

SB 2400 225 AVN E CO

SB 2411

SB 2420 DIVARTY HHBN

SB 2428

SB 2440 3/7 FA

SB 2460 2-11 FA

SB 2510 3/4 CAV

SB 2600 325 BSB A CO SSA

SB 2610 DPW HIGH VOLTAGE

SB 2620

SB 2624

SB 2626 DPW ORG MAINT

SB 2640

SB 2802

SB 3030 HHBN

SB 1090 / 1093X HHBN 25TH

SB 1700 BAY 1 225 LSB GSE & AUTO(B CO)

SB 1700 BAY 6 & 7 225 LSB CRT 1 (214 CAV)

SB 1700 BAY 8 225 LSB CRT 3 (1-21 INF)

WH 110 225 D CO

WH 111 2/6 CAV D

WH 114 209 ASB B CO

WH 205 225 AVN B CO

WH 206 225 AVN A CO

WH 239

WH 911

WH 1012 325 AVN D CO

WH 1014 325 AVN URS

WH 1020 325 AVN A/C HHC CO

WH 1061 AFSB

WH 1100 325 E CO AVN GSAB

WH 1109 2-6 CAV E TRP

WH 1138 UAV 3RD BCT

WH 1138 UAS 2ND BDE 65 BEB

WH 1138 29TH BEB D CO

WH 1138 2/6 CAV UAS

WH 1421

WH 1020(1029) 325 AVN A/C HHC CO

WH 10261027 FEDS

WH 203/204 25ASOS

Technical Exhibit # 2 – Army Recycling Program Diversion Summary Report

Army Recycling Program Diversion Summary Report

Reporting Period: From To Contract Number:

Type of Material

Accepting Facility Quantity Recycled

Quantity Disposed

Notes

1: If burned for waste to energy, for the purposes of diversion reporting, it is considered disposal, not recycling

2: Contractor is to attach weight tickets to this form 3: Email form and corresponding weight tickets to designated Contracting Officer’s Representative

Technical Exhibit # 3 – USAG-HI Spill Notification Form

USAG-HI Spill Notification Form Regardless of amount of spill, all spills of oils, hazardous materials, or unknown chemicals must be immediately reported to the DPW Environmental Division Emergency Response Spill Line at 656-1111 or 656-3272 after hours, followed up by written notification on this form. Any person who knowingly fails to report spills shall be liable for criminal penalty.

A. Reporter Information (to be completed by reporting unit/activity)

Name (Rank, Last, First, Middle) Phone Position Office symbol/company name Company Address Time/Date DPW Environmental Notified Person notified Location of Spill (Bldg. No) Time of Spill Date of Spill Substance spilled_______________ Amount Spilled Duration of Spill Media into which the release/spill occurred or is likely to occur:

Air Soil Ground Water Concrete Asphalt Stream Ocean Other:

Amount entered waterway Number of injuries Number of deaths__ Number evacuated _______ Actual damage Cause of spill

Detailed description of clean-up actions

Preventive actions to be taken

SUBMITTED BY:

B. Environmental Division Information (to be completed by DPW Environmental Division personnel)

>CERCLA RQ (40CFR 117, 302) (Y/N)

HEERO Notification (808) 586-4249/after hrs 247-2191 Notified at :_ on /_ Written Notification to be submitted: (Y/N) by LEPC Notification (808) 723-8960 (Honolulu)/Fax 524-3439 Notified at :_ on /_ /_

NRC Notification (800-424-8802)

ED staff Report number Person notified ED staff Person notified ED staff

Notified at :_ on /_ /_ Report number

P:\_Clean Water\SPCC\Spill Notification Form 2019_12-27

FAX TO DPW ENVIRONMENTAL DIVISION AT (808) 656-1039

Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

3.2 The Contractor shall

submit to the COR the POL pick up schedule for 5 (five) working days before the scheduled POL pick up date.

a) Timely submission of the POL pick up schedule as defined in contract AQL: 100%

Issue a CDR

3.4 The Contractor shall

provide the Army Recycling Program Diversion Summary Report (Technical Exhibit 2) to the COR and Environmental Representative with the monthly submission of invoices. For the purposes of waste diversion reporting, oil that is used for waste- to-energy purposes is considered disposal.

a) Completed as specified in the Contract.

AQL: 100%

Issue a CDR

3.6 The Contractor shall

implement measures to prevent spills to the environment and shall respond/clean spills caused by the operation immediately following an accidental release.

a) Submit plan as noted in this PWS and reports provided within timelines specified.

Issue a CDR

OTHER INFORMATION

1. GENERAL ENVIRONMENTAL STANDARDS

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will comply with Executive Orders 13834, “Efficient Federal Operations” signed by the President on 17 May 2018, requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

• Reduce energy consumption

• Reduce greenhouse gas emissions

• Conserve and protect water resources

• Eliminate waste, recycle, and prevent pollution

• Adopt sustainable technologies

• Procure environmentally preferable materials, products and services

• Maintain sustainable building

• Strengthen livability of the local community

• Inform and involve personnel in the achievement of these goals.

(b) The contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements.

As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division.

(2) Installation policies include but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4;

Environmental Policy Memorandum USAG-HI-6; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG HI-25; Open Burn Policy Memorandum USAG-HI-27; and Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-30. Installation Policy Memorandums are available for download at:

https://home.army.mil/hawaii/index.php/about/command-pubs

(3) The contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-a-z

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the contractor. The contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the contractor.

2. EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT

(EPCRA) HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG-HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 808-656- 2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B-98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S.

Environmental Protection Agency (EPA) at:

http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations. MSDSs must be readily available at the site location where the work is being performed

(f) The contractor can request the list and locations of EPCRA HS currently utilized on USAG-HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request. Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 808-656-1111 and the USAG-HI, Public Affairs Office at 808-656-3160 or 808-542-9489 (after hours).

The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 8 0 8 - 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available from the DPW Environmental Division. Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 808-656-2878 and to building 6040 East Range for material to be bar-coded. The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 http://www.epa.gov/oppt/pubs/genpub.htm

January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

3. SPILLS OF PETROLEUM/OIL/LUBRICANTS OR

HAZARDOUS MATERIALS/HAZARDOUS WASTE

(a) The contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The contractor must report all spills immediately to the DPW Spill Response line at (808) 656-1111 in accordance with the Installation SPCC Plan.

Additionally, the contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than contractor-caused spills. The contractor shall report any spills of hazardous materials to the DPW Spill Response line at

(808) 656-1111 and the COR upon discovery.

4. HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

5. RECYCLING PROGRAM

(a) The contractor will comply with USAG-HI Policy Memorandum 11, Solid Waste Management and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/my-fort/services/recycling-center

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

6. NATURAL AND CULTURAL RESOURCES PROGRAM

(a) The contractor will comply with USAG-HI Range Standard Operating Procedures (SOPs). All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The contractor must be cognizant of the potential environmental impact and liability their actions could have, if specified procedures are not followed on Army lands. The contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

(g) The contractor will stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The contractor will refer to the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/natural-resourcesand https://home.army.mil/hawaii/index.php/garrison/dpw/cultural-resources for additional information.

7. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

As applicable, and upon request by the Government, the contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

9. SELF-HELP PROJECTS

(a) While performing work and/or occupying facilities on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will consult with the DPW Environmental Division before beginning any self-help projects for guidelines on how to comply with historical property requirements and for verification of potential asbestos, lead-based paint and other environmental health hazards associated with the proposed self-help project.

(b) You can read more about asbestos and lead-based paint at:

https://home.army.mil/hawaii/application/files/3615/5562/1128/AsbestosLeadPaint -2017-GW.pdf

10. ENERGY AND WATER CONSERVATION

(a) Upon request by the Government, the contractor will appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-a-z

11. PRECAUTIONS FOR THE PROTECTION OF EXISTING UTILITIES

(INCLUDES COMMUNICATIONS) AND FACILITIES.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities.

Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC-HI), EMC, IMG (Army Telephone, Data/LAN): Bldg 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr. Eugene Brown, (Primary AO) (808) 656-6656; Marion F. Robinson, Jr.,

(808) 656-1765 (Alt AO). Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for gas line for this operations from The Gas Company (Tel: 594-5575) prior to beginning work and shall have locations for underground facilities staked out in the field by Gas Company personnel.

(5) Additional Digging Information: At least five days prior to digging please call the number below. Government Agency and Contact Person: Hawaii One Call Center Phone Number: 1- 866-423-7287.

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2),

(3) or (4) above.

12. AMC-LEVEL PROTEST PROGRAM

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer.

However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm:

A6SE040.001

Redstone Arsenal, AL 35898-

5000 Fax: (256)450-8840

(d) The AMC-level protest procedures are found at:

http://www.amc.army.mil/connect/legal- resources/ If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC- Level Protest Procedures.

13. ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES

The Government recognizes the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solution called the Automated Installation Entry (AIE) Program. This program supports the security requirements while offering a streamlined access procedure for vendors, contractors, sub-contractors, suppliers and service providers. This program is available to new and existing personnel who require access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire a streamlined entry into the installation. Sponsorship and participation at each USAG-Hawaii http://www.amc.army.mil/connect/legal-location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center and Pohakuloa Training Area) is required.

AIE Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

Companies that choose not to participate in the AIE Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

*Access control changes can occur at any time due to security requirements*

Companies that service USAG-Hawaii facilities may initiate enrollment in the AIE Program by contacting the Contracting Officer’s Representative (COR).

If you have questions regarding the AIE Program at USAG-Hawaii, please contact Security Branch Operations, at 808-656-0232.

• AIE Program Enrollment Process for Background Check and Process to obtain AIE Badge

Enroll your company by contacting the COR who will be the Sponsor. The COR will provide the excel spreadsheet for the list of contractor employee information. The following information is required from the contractor: last name, first name, date of birth, status, social security number, company name, and contract number. The COR will complete the Sponsor information and provide the list to the Directorate of Emergency Services (DES) Access Control Division. The DES will conduct the background check to vet personnel prior to arrival to pick up their AIE Badge and will ensure a more efficient process while saving time.

The AIE Program performs background screening and credentialing.

DES will contact the COR (Sponsor) once the background checks have been validated to schedule a time for the contractor employees to go to one of the registration locations and complete the process to obtain the AIE Badge.

Contractor employees should bring an acceptable form of identification (see List A and List B) to the appointment.

Upon arrival, a photo will be taken to complete the process. Employees will be issued their AIE Badge, which they will use for access to the installation.

Forms of Acceptable Identification for picking up your credential:

List A - One (1) needed U.S. Passport (unexpired) Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization Unexpired Employment Authorization Document that contains a photograph (Form I-766, I- 688, I688A, I-688B)

List B – Two (2) needed Driver’s license or ID card issued by a state ID Card issued by federal, state or local government agencies or entities School ID card with a photograph Voter’s registration card U.S. Military card or draft record

Military Dependent’s ID card U.S. Coast Guard Merchant Mariner Card Native American tribal document Driver’s license issued by a Canadian government authority U.S. Social Security card issued by the Social Security Administration Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS- 1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Card (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by DHS (other than those listed under List A)

Motor Vehicle Operators

Contractor’s personnel, whose tasks require operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

14. DOD LEVEL I ANTITERRORISM (AT) STANDARDS

Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion.

Standard Contract Language Provision/Contract Clause Applicability and/or additional SOW language. Detailed information on each of these items are stated below. Applicable items to this contract action are indicated below.

X 1. AT level I Training (general).

X_ 2. Access and general protection policy and procedures.

2a. For contractor requiring Common Access Card (CAC).

X 2b. For contractor that do not require CAC, but requires access to DoD facility or installation.

N/A_ 3. AT Awareness training for contractor personnel traveling overseas.

X_ 4. iWatch training.

5. Army Training Certificate Tracking System (ACTS) registration for contractors who require access to government information systems.

6. For contracts that require a formal OPSEC program.

X 7. For contracts that require OPSEC training.

8. For Cyber Awareness (Information assurance (IA) /information technology (IT) training).

9. For Cyber (Information assurance (IA) /information technology (IT) certification).

10. For contractors authorized to accompany the force.

11. For contract requiring performance or delivery in a foreign county.

12. For contracts that require handling or access to classified information.

13. Threat Awareness Reporting Program.

14. For contracts that require delivery or food and water. See below for definitive language for each of the items listed above.

1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jko.jten.mil/

2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2a. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area.