PODIATRY- SOW.pdf

PODIATRY SERVICES

PERFORMANCE-BASED STATEMENT OF WORK

Subject

The Bureau of Prisons intends to establish an award for provision of the services of Podiatrist to render services for the inmate population incarcerated at BOP’s prison facilities located in Bruceton Mills West Virginia. This will be a contractual arrangement between the contractor and the Federal Government and does not constitute an employer/employee relationship. The contractor must accomplish a specific result without supervision, according to the work statement, within the contractor’s own determination. The contractor is required to complete all tasks outlined in the Statement of Work by applying whatever methods are deemed appropriate, consistent with professional standards and BOP policy. Payment will be based on the provision of an end product or the accomplishment of a specific result. The contractor will not be subject to Government supervision, however, monitoring will be provided by the Contracting Officer’s Technical Representative (COTR) and/or a Contract Monitor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the aspects of services rendered (e.g. professional judgments, diagnosis for specific medical treatment). The contractor will indemnify the Government for any liability producing act or omission by the contractor, its employees and agent occurring during contract performance.

The contractor will maintain medical liability insurance, in an amount which is not less than the amount normally prevailing within the local community of Morgantown, West Virginia for these services. The contractor will provide a copy of their Insurance Binder prior to contract award.

The contractor is also required to ensure that its subcontracts for the provision healthcare services contain the requirements of the clause at FAR 52.237-7, including the maintenance of medical liability insurance and Work Comp as required in the State of West Virginia. The contractor will have 30 days from the time of award to submit a qualified candidate.

Place of Performance

Podiatry Services will be performed in the Health Service Department at the FCC Hazelton to include the United States Penitentiary (USP), the Federal Correctional Institute (FCI), the Secure Female Facility (SFF), and the Satellite Prison Camp (SPC), Sky View Drive, Bruceton Mills, WV.

Schedule

The work schedule shall not exceed 80 sessions per week whereby one session equals one hour of service. The weekly schedule will normally consist of 7.5-10 hour sessions per day per provider, Monday through Friday (except Federal holidays), not to exceed 40 hours in a week.

Sessions shall be scheduled between the hours of 0600-1800 with a 30-minute unpaid lunch break. This number of sessions may be adjusted to meet the needs of the institution. These hours may entail 16 service sessions per month. Contractors shall report to the COTR or designee upon arrival at and departure from the institution via person or email.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Scope of required Services

The contractor will provide Physician Services in a method commensurate with the local community. These services, although not directly supervised, will be reviewed by a Clinical Director at the institution. The performance of these services will also be verified by the designated (COR).

The Contractor will be responsible for the following:

The contractor shall provide the professional medical services of a board certified podiatrist that is licensed to practice in WV. The contractor or individual providing these services shall perform podiatry evaluations, assessments, and render diagnoses based on these evaluations. All evaluations and treatment shall be performed as requested by the health care provider staff, on the individuals remanded to the care and custody of the Federal Bureau of Prisons and the U.S. Marshals Service, who are housed at the FCC Hazelton. The Podiatry services include, but are not limited to the following:

1. Perform podiatry evaluations, diagnoses, and treatment at FCC Hazelton for individuals housed in the custody of the Department of Justice.

2. Document all assessments, evaluations, treatments, and procedures on the consultation report form provided by the institution. All reports of consultation shall be signed by the individual performing the service. The signature by the individual performing the service. The signature shall be authenticated, by typing or stamp, adjacent to the signature. This authentication shall bear the full name of the contractor, including title, rank , and position. The signature and authentication shall be clearly visible and legible on the original and all copies of the consultant report or correspondence. All reports of consultation shall be completed at the time of service. All reports, consultations, documentation, and correspondence must be clearly legible, with no abbreviations.

Educational Background:

Valid and current registration as a professional Podiatrist in WV.

Documentation of medication administration and intra-venous competency.

The Contractor must be Cardio-Pulmonary Resuscitation (CPR) certified, in accordance with the American Heart Association or American Red Cross.

ACLS certification preferred.

The Contractor shall provide a resume and requested documentation along with copy of all diplomas and/or certificates to support stated qualification.

The contract employee shall immediately inform, in writing to the Contract Officer’s Representative (COR) and Administrative Contracting Officer, any adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, restrictions on licensure as listed above.

The individual providing the services of this contract shall have graduated from an accredited school of podiatry The contractor shall provide evidence of licensure, certification, and registration by providing original documentation (original signatures, copies of credentials and documents will not be accepted). Original documentation of license and registration shall be required for review by the Contracting Officer at any time during the period of this contract.

Health Requirements

The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates.

Attire

The contractor is expected to wear professional clothing while on duty Burgundy or Operating Room scrub uniforms are approved. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Supplies/Equipment

All supplies that are needed by the contractor in the performance of professional services, will be provided by the institution. These supplies normally include medical assessment equipment, and material for recording information within the structured format. Specialty equipment shall be brought to institution by the provider. All medical data remains the property of the institution.

Restrictions on Contract Workers

The Contractor shall not supervise inmates, or Bureau of Prisons staff. They shall not participate in inmate accountability, requisition, sign for supplies, attend meetings, (with exception of Morning meeting, or provider specific) staff recalls or staff functions, Staff dining hall, participate in the Transit Program, or be a member of the BOP Employees' Club.

Adverse Actions:

The contractor will be notified within 48 hours of adverse actions. Adverse Actions will be constituted as, but no limited to, consistent tardiness, absenteeism, inappropriate conduct with inmates, breach of confidentiality, failure of proper documentation, etc. Resolution will be discussed with the contractor, but final action will be determined by the Administrative Contracting Officer.

Inmate Management

The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The Contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor’s scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The Contractor will report any infractions of rules and regulations by any inmate to the Health Services Administrator or the Contracting Officer’s Representative (COR). The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly.

The contractor may, at any time, be removed from the institution at the discretion of the CEO.

The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives that comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification

Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

Credentialing

The contractor is required to complete all tasks outlined in the Statement of Work by applying whatever methods are deemed appropriate, consistent with professional standards and BOP policy. Payment will be based on the provision of an end product or the accomplishment of a specific result. The contractor will not be subject to Government supervision, however, monitoring will be provided by the Contracting Officer’s Technical Representative (COTR) and/or a Contract Monitor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the aspects of services rendered (e.g. professional judgments, diagnosis for specific medical treatment). The contractor will indemnify the Government for any liability producing act or omission by the contractor, its employees and agent occurring during contract performance. The contractor will maintain medical liability insurance, in an amount which is not less than the amount normally prevailing within the local community of Morgantown, West Virginia for these services. The contractor will provide a copy of their Insurance Binder prior to contract award. The contractor is also required to ensure that its subcontracts for the provision healthcare services contain the requirements of the clause at FAR 52.237-7, including the maintenance of medical liability insurance.

Contract Services are required to be provided by the contractor in accordance with the Statement of Work (SOW). Quotes will be evaluated for award past performance 30%, pricing 30%, and technically acceptable 40%. Any resulting contract shall be an indefinite delivery/requirements contract. As such, quantities listed are estimates only and are not a representation to a quoter or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. . Incumbents will be considered first, and remainder of qualified names will have to be submitted within 30 days of contract award.