POCKET SEVENS GOOD NEIGHBOR AUTHORITY

POL DATA

STATE OF SOUTH DAKOTA

DEPARTMENT OF AGRICULTURE AND NATURAL RESOURCES

Pocket Sevens Good Neighbor Authority Timber Sale Prospectus

1. INTRODUCTION

This prospectus is intended to provide information to interested persons which, as a supplement to the information from the published advertisement, and personal inspection of the sale areas, will enable them to prepare bids for the purchase of this timber. Please read it carefully.

1.1 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

2. TOUR

A tour of the sale area has been scheduled for Tuesday, August 18, 2026, at 10:00 am. The tour will meet on site, ~270 feet past the intersection of 7th Cavalry Trail and Nemo Road, on the left side of Nemo Road. The tour will last no later than 2 hours. Questions or inquiries about the tour can be directed to Tim May, tim.may@state.sd.us or at (605) 484-4903.

3. SALE AREA

A detailed Timber Sale Loggin Plan Map, attached, describes the location of and the method in which timber sale and unit boundaries are marked. The sale area is located within the Mystic Ranger District, approximately 10 miles from Rapid City. The legal description is Section 22; Township 2 North, Range 6 East of the Black Hills Meridian, Pennington County, South Dakota

The sale area consists of 1 unit, approximately 42.8 acres.

Rubber-tired skidder operability is defined as slopes less than or equal to 40% slope and free of excessive rock. The Purchaser will be required to harvest all designated timber on acres meeting the operable definition.

Any inoperable areas contained in the sale area have been prepared for harvest. Areas classified as inoperable may be harvested at the purchaser’s option.

4. ACCESS

Access to the timber sale area is only available via private property. The Department of Agriculture and Natural Resources has acquired access for road use and maintenance.

Any prospective bidder who wishes to inspect the sale area, at any other time than the scheduled field tour must contact Tim May, tim.may@state.sd.us or at (605) 484-4903 to make arrangements for access.

All gates must remain closed at all times.

5. TIMBER

Minimum specifications for sawtimber are 9.0 inches diameter breast height (DBH),10.6-foot scaling length, 6-inch diameter inside bark (DIB) top, 10.67 merchantability factor with a minimum of one piece per tree.

Minimum specifications for POL are 5.0 inches DBH, 10.6-foot scaling length, 4-inch DIB top, 10.67, merchantability factor with a minimum of one piece per tree.

Cutting, skidding, decking, hauling and purchase of included sawtimber is required.

Total estimated net sale volume is 596 CCF of ponderosa pine sawtimber and 68 CCF of optional ponderosa pine POL.

The unit boundaries are a combination of virtual and marked. Private property boundaries are marked with Red paint. Tree designation is by prescription. Unit 1 will be thinned to a residual basal area of 50. Minimum diameter available for harvest is 5.0” DBH. Wildlife reserve leave trees have been marked with Yellow paint and are not to be cut, and should be included in the residual 50 basal area tally.

Estimates of volume, average diameter, etc. are based on a tree measurement variable plot cruise of 21 points. Standardized volume tables, Bell-Dilworth Log Scaling and Timber Cruising were used to calculate ponderosa pine sawtimber and POL volume on this timber sale. See Table 1.

6. OPERATIONS

The operating schedule for this sale will be as follows:

7. LOGGING PROVISIONS

Whole tree operation. Logging slash will be piled to facilitate burning at a later date.

There is a 0.4 acre hazard area identified on the map, trees within this area are suspected to contain metal fragments. Trees within the hazard area are required to be cut. These trees can be added to the slash pile if there is concern with metal fragments impacting utilization. The residual trees in this area will be thinned to a 50 basal area.

8. ROADS

The Timber Sale Logging Plan map shows the location of the roads associated with the timber sale and the level of work required. All interior timber sale roads will be low standard, of native materials with a 12 foot running surface.

There is approximately 0.3 miles (1,584 feet) of optional temporary road construction and 0.8 miles (4,224 feet) of existing two-track private property access that will require limited maintenance.

All roads will be required to be returned to the condition they existed in prior to operations and seeded in at the time of closing. See attachment B.

9. APPRASIAL AND MINIMUM ACCEPTABLE BID

The minimum acceptable bid is $30.09 per CCF of ponderosa pine sawtimber and $0.25 per CCF of ponderosa pine POL.

10. PAYMENT

Sawtimber on this sale will be weight scaled and paid for in units of CCF. Each 75.11 pounds of timber will equal one (1) cubic foot of timber volume. Scaling arrangements will comply with contract specifications.

POL on this sale will be weight scaled and paid for in units of CCF. Each 75.29 pounds of POL will equal one (1) cubic foot of volume.

An advance payment of 25% of the total estimated sold stumpage will be required at the time of contract signing. The advance payment will be made available for draw down once 50% of the sale has been completed. Monthly invoices will be billed out on the 15th of every month during harvest operations and will be based on the previous months’ scaled timber.

This is a flat rate sale with no escalation or de-escalation provisions.

11. DEPOSITS AND PERIODIC PAYMENTS

A performance bond of 10% of the total estimated sold stumpage value will be required at the time of contract signing, or a minimum of $100, whichever is greater.

This contract includes a brush disposal deposit of $4.89 per CCF. There is no road maintenance deposit.

12. STANDARD CONTRACT TERMS

Any contract or agreement resulting from this prospectus will include, at a minimum, the substance of the contract terms and conditions set forth in Appendix A. However, as part of the negotiation process, the language of a specific term or condition listed in Appendix A could be modified upon agreement between the State and the bidder. Additional terms and conditions may be required.

13. LENGTH OF CONTRACT

This is a 3-year timber sale contract and will terminate on August 15, 2029.

14. BIDDING PROCEDURE

All sealed bids must be completed and received to Amanda Morrison, 3305 West South Street, Rapid City, SD 57702 by the date and time indicated in the Schedule of Activities.

Bids received after the deadline will be late and ineligible for consideration.

A $500.00 bid guarantee in the form of a certified check, bank draft, money order, bid bond, irrevocable letter of credit must accompany all sealed bids.

Bids should be addressed and labeled as follows:

TIMBER – SEALED BID

Pocket Sevens GNA TIMBER SALE Amanda Morrison 3305 West South Street Rapid City, SD 57702

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

15. MODIFICATION OR WITHDRAWAL OF BIDS

Bids may be withdrawn by the offeror prior to the established due date and time.

No oral, telephonic, telegraphic or facsimile responses or modifications to informal, formal bids, or will be considered.

16. PROPRIETARY INFORMATION

The proposal of the successful offeror(s) becomes public information. Proprietary information can be protected under limited circumstances such as client lists and non-public financial statements. An entire proposal may not be marked as proprietary. Offerors must clearly identify in the Executive Summary and mark in the body of the proposal any specific proprietary information they are requesting to be protected. The Executive Summary must contain specific justification explaining why the information is to be protected. Proposals may be reviewed and evaluated by any person at the discretion of the State. All materials submitted become the property of the State of South Dakota and may be returned only at the State's option.

17. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of South Dakota, without regard to any conflicts of law principles, decisional law, or statutory provisions which would require or permit the application of another jurisdiction’s substantive law. Venue for any lawsuit pertaining to or affecting this Agreement shall be in the Circuit Court, Seventh Judicial Circuit, Pennington County, South Dakota.

18. BID REQUIREMENTS AND COMPANY QUALIFICATIONS

18.1 The offeror is cautioned that it is the offeror's sole responsibility to submit information related to the evaluation categories and that the State of South Dakota is under no obligation to solicit such information if it is not included with the proposal. The offeror's failure to submit such information may cause an adverse impact on the evaluation of the proposal.

18.2 Offeror's Contacts: Offerors and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all of their questions or comments regarding the RFP, the evaluation, etc. to the buyer of record indicated on the first page of this RFP. Offerors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Offerors and their agents who have questions regarding this matter should contact the buyer of record.

19. TIMBER SALE AWARD PROCESS

19.1 The Timber Sale will be awarded to the highest value bid, as determined by the State, but not less than the minimum stated bid.

19.2 In the case of a tie, the tying bidders will be notified and allowed the option to submit a revised bid.

19.3 The State reserves the right to reject any or all proposals, waive technicalities, and make award(s) as deemed to be in the best interest of the State of South Dakota.

TABLE 1:

596 CCF Total Volume

NOTES: Sawtimber defect is average observed defect. Total Net CCF includes volume of landings and roads.

TABLE 2:

TABLE 3:

SAWTIMBER VOLUME PER DIAMETER CLASS

*Rounded to nearest 1/10th

POCKET SEVENS GOOD NEIGHBOR AUTHORITY

SAWTIMBER DATA

TABLE 1a.

NOTES: Optional POL defect is average observed defect. Total Net CCF includes volume of landings and roads.

TABLE 2a:

TABLE 3a:

OPTIONAL POL VOLUME PER DIAMETER CLASS

*Rounded to nearest 1/10th