PO_Terms_and_Conditions_2020_01_02.pdf
PDF 154 KB Posted
- Attached to
- OCSO Patrol Services Marine Unit Supplies
- Solicitation number
- Oak-0000000895
- Issued by
- Oakland County, Michigan
About this file
This document is a Purchase Order Terms and Conditions document from Oakland County, Michigan, specifically issued by the County Compliance Office and Purchasing Department under County Executive David Coulter. The document outlines comprehensive standard procurement policies and vendor requirements for purchase orders, covering critical administrative and operational guidelines for contractors and suppliers doing business with Oakland County.
The terms specify detailed invoice submission requirements, including mandatory inclusion of purchase order numbers, delivery dates, itemized deliverables, tax identification numbers, and other identifying information. The document emphasizes vendor compliance with federal, state, and local laws, non-discrimination policies, and specific administrative protocols such as providing Materials Safety Data Sheets for hazardous materials. The county maintains tax-exempt status and reserves the right to cancel orders that do not meet specified terms, with explicit provisions for material inspection, rejection, and vendor responsibility for associated costs. The document also includes non-discrimination clauses covering employment practices and mandates adherence to various regulatory guidelines including MIOSHA standards.
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Other files
| File | Type | Posted |
|---|---|---|
| Oakland County Terms and Conditions_Service (1).pdf | ||
| 00894 ATT B Marine Unit Supplies 2025 (3).xlsx | XLSX spreadsheet |
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Text version
DAVID COULTER - OAKLAND COUNTY EXECUTIVE
PURCHASE ORDER TERMS AND CONDITIONS
All shipments must be accompanied by Packing Slips and containers properly marked with requesting Department Name, Address, Contact Person and Purchase Order Number.
The prices indicated on this order are not subject to change without written notification in advance. Purchase Orders are subject to correction to typographical errors. In such cases formal change orders will be issued.
Vendor shall submit an itemized invoice with amounts due and owing under this Purchase Order, as of the date of the invoice. Invoices shall contain the following information:
(a) County Purchase Order Number; (b) dates of Deliverables; (c) itemized list of Deliverables; (d) Vendor Tax ID Number (federal and State); (e) licenses; and (f) any other information requested by Purchasing. The County shall have no obligation to make a payment under this purchase order until an invoice is submitted in the form set forth herein and shall have no obligation to pay for Deliverables, which have not been invoiced (as required herein) within sixty (60) Days of delivery. The Purchase Order number must be listed on all Invoices, Bills of Lading, Shipping Documents and all correspondence relating to this order.
No Charges will be allowed for boxing or packing unless stated on the Purchase Order. Acceptance of this order includes specifications, process, delivery and conditions included therein. Material is subject to inspection on our property. If rejected we agree to first advise vendor before returning goods. All freight and extra handling charges derived from said rejection shall be borne by the vendor. The acceptance of this order does not in any way make the County of Oakland a party to any infringement or damage suits. Such suits to be borne by the vendor.
Oakland County reserves the right to cancel this order if not filled with in the time and in accordance with the terms specified.
Compliance with Laws. Contractor shall comply with all federal, state, and local laws, statutes, ordinances, regulations, insurance policy requirements, and requirements applicable to its activities under this Contract, including zoning and building codes and MIOSHA guidelines
Contractor, and its subcontractors under this Contract, shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws.
A Materials Safety Data Sheet shall accompany or precede all shipments of materials subject to the Michigan Hazard Communications Standard also known as the "Right to Know Law" and classified as hazardous by Michigan Compiled Laws, Act 154 of the Public Acts of 1974 as amended. All containers shall have approved warning labels in accordance with this law. Copies of all MSDS's are to be sent to the requesting department.
Pursuant to Ad 167 of the Public Acts of 1933, the County of Oakland, a Michigan Constitutional Corporation, is exempt from the sales tax provisions of this Act. In addition, the Michigan Department of Treasury has promulgated General and Specific Sales and Use Tax Rules which provide that the County of Oakland is not required to have a sales tax exemption number (R205.79; Rule 29).
FOR REPORTING PURPOSES - COUNTY OF OAKLAND l.D. #38-6004876W.
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COUNTY MICHIGAN
COMPLIANCE OFFICE
PURCHASING
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