PN 30097948 Replace CDC Safety System_SOW.pdf

U.S. GUARD BASE SAN JUAN

SAN JUAN, PUERTO RICO

SPECIFICATIONS/SCOPE OF WORK FOR

REPLACE CDC SAFETY SYSTEM

UNITED STATES COAST GUARD

RIO BAYAMON HOUSING

BYAMON, PUERTO RICO

PROJECT NUMBER: 30097948

AUGUST 2025

Reviewer Signature Date Facilities Manager

O. MORA, PE 08/10/2025

Facilities Engineer

LCDR W. BIRCH 08/10/2025

TABLE OF CONTENTS

Pages Contents 1-2 Cover Page 3-8 Statement of Work (SOW) 8-12 Reference Drawings 13-101 Reference Technical Guideline

Rio Bayamon Housing (RBH) PN 30097948 Replace CDC Safety System

Statement of Work

Description of Work:

Provide and install a complete physical security system for the Child Development Center facility, including surveillance, access control, monitoring, and supporting infrastructure, in accordance with USCG standards and CSTO requirements.

The work consists of, but is not limited to providing a complete and comprehensive system with the following “System Components and Features”:

1. Video Surveillance System (VSS)

• Dome-style IP cameras with IR/night vision and audio capability

• Coverage per CSTO Table 2-4: vestibule, reception, corridors, classrooms, isolation room, kitchen, laundry, restrooms (door only), outdoor play areas, rally points

• ONVIF-compliant, vandal/weather-resistant, POE-capable

• Parental viewing monitors (PVMs) in Reception (Room 102) and Director’s

Office (Room 104)

• For indoor areas with a ceiling height of less than 9 feet, use a 2 megapixels

(MP) Vari-focal 2.6-12mm lenses. For indoor areas with ceiling heights between 9 and 20 feet, use 12MP Fisheye 360/180 degree camera with de-warping capabilities.

• Equipment rack in Room 108 with an estimated 20’ cable coil-Field Verify.

• NVR with 30-day storage, remote access, secure VLAN

2. Access Control System

• Provide Card reader with keypad at main entry vestibule (Room 101)

• Door position sensors at secondary exits

Rio Bayamon Housing (RBH) PN 30097948

3. Entry Door

• Replace ADA approved automatic door operator at the outer and inner doors for handicapped accessibility.

• Provide a buzzer type access system at the entry. This buzzer must sound at the reception desk and provide an intercom system or communication between the reception desk and entry. This system shall also include an electronic lock.

The buzzer shall be provided at both the inner and outer doors.

4. Electronic lock system

• System shall provide control of access into the facility from the reception desk.

• Ensure a manual override of the electronic lock by key from the outside and a manual override to allow the doors to unlock from the interior.

• Ensure the locking mechanism does not negate the use of the panic hardware during emergency evacuation.

5. Intercom System

• Provide two way communication between child activity rooms, the master station, the reception area, office areas, the training room, and the break room in the facility.

• See 2.4.8.3 SILC-CSTO-36-11 55 13 11-04 for additional requirements.

6. Intrusion Detection System

• Duress alarm at reception desk linked to base security

• Point sensors on exit-only corridor doors that alarm at the front desk to indicate the potential that a child has exited the building.

• Audible alerts for unauthorized door openings

• Deployable emergency shades and interior barricade locks (manual override)

• See 2.4.8.4 SILC-CSTO-36-11 55 13 11-04 for additional requirements.

Rio Bayamon Housing (RBH) PN 30097948

7. Cabling and Infrastructure

• Cat-6 cabling with RJ-45 terminations

• EMT conduit above lay-in ceiling with pull boxes

• Recessed outlets at 7’ AFF for monitors and 8–12’ AFF for cameras

• All cabling, conduit, boxes, and terminations must be US-made

8. Electrical Integration

• Provide dedicated electrical circuits and infrastructure to support the security system components, ensuring compliance with NEC and USCG standards.

This option may be exercised at the discretion of the Contracting Officer.

9. Panel Integration

• Utilize existing electrical panel (Panel DP)

• Provide dedicated circuits for: Server rack + NVR (Room 108)

• POE switch for cameras

• Monitors in Rooms 102 and 104

• Access control/intercom system

• Exterior bullet cameras

• Emergency shades/barricade locks (if powered)

10. Circuit Installation

• Install new breakers and wiring as required

• EMT conduit runs with pull boxes per electrical layout

• Recessed outlets at designated AFF heights

• UPS backup for server rack circuit

11. Fire Alarm Coordination

• Ensure isolation of security alerts from fire alarm system

• Coordinate with intercom amplifier in Room 122

Rio Bayamon Housing (RBH) PN 30097948

12. Applicable Standards and Code Compliance

• NEC, NFPA 70, NFPA 72, and USCG electrical safety standards

• Tamper-proof receptacles in Rooms 112–121 per plan notes

• SILC-CSTO-36-11 55 13 11-04

• COMDTINST M5530.1 (series)

• USCG Civil Engineering Manual• Build America, Buy America Act

(BABAA)

13. Build America, Buy America Act (BABAA) Compliance

All materials, equipment, and manufactured products used in this project must comply with the Build America, Buy America Act (BABAA), as applicable to US, including:

• Cameras, monitors, servers, NVRs

• Access control hardware

• Cabling, conduit, junction boxes, and terminations

• Electrical panels, breakers, outlets, and UPS units

• Emergency shades, locks, and barricade devices Contractor shall provide documentation certifying US origin or substantial transformation in the United States for all covered items.

14. Documentation Requirements

Item Description

Equipment List- Manufacturer, model, quantity, BABAA compliance

Installation Plan- Phasing, access coordination

Electrical Loads- Circuit/Panel information

Warranty- Minimum 1 year labor, 3 years equipment

Documentation- As-builts, wiring diagrams, etc.

Training- On-site staff orientation

15. Commissioning

Rio Bayamon Housing (RBH) PN 30097948

• Certified technician installation

• As-built drawings, camera placement plan, equipment specs

• Staff training on system operation

16. Contractor Responsibility & Field Verification

• All drawings, layouts, and Scope of Work details provided herein are for reference only.

• Contractor shall provide all necessary layout drawings, mounting heights, and equipment specifications for USCG approval.

• It is the sole responsibility of the contractor to: Field verify all existing conditions, dimensions, mounting heights, and circuit availability

• Coordinate with USCG personnel for access, phasing, and any discrepancies

• Report conflicts or deviations prior to installation for resolution

• Schedule and coordinate all daytime work with the CDC Director to avoid disruption to childcare operations

• Coordinate with any present contractor such as the Contractor for the Fire suppression/alarm systems that generally start work after 4:00 pm. This Contract shall be finished by sometime in November 2025.

• Failure to verify site conditions or coordinate work shall not relieve the contractor of performance obligations.

Rio Bayamon Housing (RBH) PN 30097948

General Requirements:

a) The Contractor is responsible for verifying all dimensions, quantities and conditions at the job site before commencing of work.

b) The Contractor has the option of submit a different method of removal lead paint but will require submittal approval from the BSJ Facilities Engineering Department and any concern agency.

c) Materials and work not specifically mentioned herein but necessary for the proper completion of the specified work shall be coordinated with the Project Officer.

Only a warranted Contracting Officer can authorize additional work not covered in this scope. In the event additional work is authorized, the Contracting Officer shall issue a modification to the contract.

d) Contractor Qualifications: The contractor shall have demonstrated at least four

(4) years’ experience in general construction and ‘lead paint removal work” and experience in historical buildings.

e) Contractors shall be required to commence work under this contract within 60-90 days after notice to proceed (NTP) given by the Contracting Officer. Any weather delays shall be immediately notified by the Contracting Officer. Note: This building is occupied and USCG BSJ need to notify the tenants.

f) The contractor shall submit a schedule of activities prior to the start of the project and a three (3) week activity vision plan for the project.

g) The project is located at:

US Coast Guard Base San Juan

h) The contractor shall request a final inspection prior to departing the worksite. The

Contractor shall request final inspection with at least 2 working days in advance for proper coordination and approval. The Contractor shall provide any materials, labor and equipment and others to provide a usable and complete project.

i) Contractor shall coordinate all work with the USCG Engineering Department

(COR) at 787-729-4302, the Facilities Manager Engineer at X-4304. Notify the USCG Engineering Department with at least 3 working days in advance of work

Rio Bayamon Housing (RBH) PN 30097948 at the site to allow the USCG to provide notification to affected users. Do not interrupt utilities until authorized by USCG Engineering Department.

j) The Contractor is authorized to work from 7:00 am – 16:00 Monday to Friday.

For any Saturday, Sunday or Holiday work the Contractor shall submit a letter five days prior the work to the San Juan Sector base personnel and coordinate verbally with them. Contractor shall provide the Contracting Officer with of names of all personnel who will be working on the site. The contractor fills the “Visitor’s Log” with all the information required. The Visitor’s log shall be submitted at least 10 days prior start of project. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license, or a company issued ID or passport. The identification must be laminated and show facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

k) Warranty Document: Document shall state the manufacturer and/or contractor shall repair or replace the complete component if deterioration is caused by defective materials or workmanship. See item 8-warranty. Also included shall be a paragraph certifying that all work was performed according to manufacturer’s recommendations. In addition, warranty shall specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor shall continue honoring the existing warranty. Document shall be submitted to the COR or Facilities Manager Engineer for record.

l) The Contractor shall comply with the Immigration and Nationality Act (INA).

m) Contractor shall clean job site daily and dispose debris outside of USCG property.

n) The contractor shall conduct his operations to cause the least possible interference with the normal operations, streets, driveways, parking areas and others.

o) The contractor shall store materials only in places were directed by the Contracting Officer. No fire and hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local fire regulations.

p) Contractor shall comply with all safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest, latest version, Rio Bayamon Housing (RBH) PN 30097948 in all his activities and operations to perform the work. The Contractor shall comply with EM-385 and PROSHA requirements.

q) Cleaning up: All clothes, cotton, wastes, sanding disks, and other cleaning materials which might constitute a fire hazard shall be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris shall be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract shall be left clean and returned to the original condition. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials.

r) Protection of Premises: The Contractor shall take all necessary precautions to protect the Government and private property from damage as a result of his operations. Existing property so damaged shall be promptly restored, repaired or replaced to its original condition by the Contractor at his own expense.

s) Storm Protection: Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize dangers to persons, to the work, and to adjacent property. These precautions shall include removing all loose materials, tools, and/or equipment from exposed locations, and removing or securing other temporary work.

t) The contractor shall coordinate all required work with the USCG Engineering Department, Oswald L Mora via e-mail at oswald.l.mora@uscg.mil, Tel: 787- 729-4304 and LCDR William Birch- Facilities Engineer at william.j.birch@uscg.mil Tel: (787) 729-2313.

END OF SECTION

mailto:oswald.l.mora@uscg.mil mailto:william.j.birch@uscg.mil

Mission Support Business Model

Configuration Standard

Technical Order

Child Development Center

SILC-CSTO-36-11 55 13 11-04

This page intentionally left blank.

Commander U.S. Coast Guard Shore Infrastructure Logistics Center

300 East Main Street, Suite 800 Norfolk, VA 23510-9104 Staff Symbol: (c) Phone: (757) 628-4277 Fax: (757) 628-4322 John.F.Barresi@uscg.mil

11100

30 November 2022

Subj: CHILD DEVELEOPMENT CENTER CSTO

Ref: a) Civil Engineering Manual, COMDTINST M11000.11 (series)

b) Shore Infrastructure – Mission Support Business Model Requirements Directive

Technical Order, SILC-RDTO-36-11 29 11 00-01 (latest)

1. PURPOSE. This Configuration Standard Technical Order (CSTO) establishes standardization for the design and configuration of new, major renovations of, or maintenance of existing Child Development Centers (CDCs) across the Coast Guard.

2. ACTION. Mission Readiness Product Line (MRPL) Community Service Asset Line (CSAL) shall ensure compliance with the provisions of this technical order. Design engineers shall ensure compliance for all new construction or renovation of CDCs.

3. AUTHORIZATION. This technical order has been reviewed and is authorized by the Shore Infrastructure Logistics Center (SILC) Commander.

4. DIRECTIVES / TECHNICAL ORDERS AFFECTED. None.

5. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.

a. The development of this technical order and the guidance contained within it have been thoroughly reviewed by the originating office in conjunction with SILC EMD.

This guidance is categorically excluded under current Coast Guard categorical exclusion L5 from further environmental analysis in accordance with the U.S. Coast Guard Environmental Planning Policy, COMDTINST 5090.1 (series).

b. This guidance will not result in any substantial change to existing environmental conditions or violations of any applicable Federal, state, local laws relating to the protection of the environment. All future specific actions resulting from the general guidance in this technical order must be individually evaluated for compliance with the National Environmental Policy Act (NEPA) and other applicable environmental mandates, consistent with Coast Guard Environmental Planning Policy.

6. DISTRIBUTION. The SILC Configuration Manger posts an electronic version of this technical order in CG-TIMS and adds the document in the Approved Technical Order Library on SILC's Configuration Management site on the CG Portal. No paper distribution will be made of this document.

7. SCOPE. The process described in this technical order shall be performed within the following constraints.

mailto:John.F.Barresi@uscg.mil

Subj: CHILD DEVELOPMENT CENTER CSTO 11100 30 November 2022

a. TECHNICAL AUTHORITY. The technical authority for this technical order is SILC Commander. Additional roles and responsibilities are identified in Section 1.3 of this technical order.

b. ASSETS / SERVICES. This technical order applies to all Coast Guard owned Child Development Center assets identified by Category Code 740-74.

8. TOOLS AND EQUIPMENT. Electronic copies of all referenced material were consulted to verify requirements listed in this document.

9. TRAINING. Implementation of this technical order does not require training beyond standard Coast Guard requirements for personnel.

10. DEVELOPMENT TEAM. The following authorities and subject matter experts were significantly involved in producing this technical order.

Name Position Organization

LCDR Dan Lagdon Mission Readiness Product Line (MRPL) Branch Chief CEU Oakland

LTJG Patricia Talens Asset Line Manager CEU Oakland

LT Kiera Hollenbeck Asset Line Manager CEU Oakland

Renee L. Podolec Child Development Services Program Manager CG 1112

CDR Todd Wimmer Contributor TRACEN Petaluma

LCDR Michael Rathbun Contributor FDCC

Damion Dunlap Contributor FDCC

11. FORMS / REPORTS. None.

12. REQUEST FOR CHANGES. Submit recommendations for technical order improvements, waivers, or corrections in accordance with the Engineering Change Proposal (ECP) PGTO.

JOHN F. BARRESI

Captain, U.S. Coast Guard i

TABLE OF CONTENTS

1 Overview

1.1 Scope

1.2 Applicability

1.3 Roles and Responsibilities

1.3.1 Who Performs

1.3.2 When to Perform

1.3.3 To Whom (Customers)

1.3.4 Suppliers

1.3.5 Other Responsibilities

1.4 Organization

2 Technical requirements

2.1 Introduction

2.2 Applicability

2.3 Facility Planning

2.3.1 Facility Classification

2.3.2 Age Groups and Group Sizes

2.3.3 Site Planning and Requirements

2.3.4 Temporary Facilities

2.4 Services

2.4.1 Fire Detection, Alarm System, and Mass Notification System

2.4.2 Fire Protection and Safety

2.4.3 Exit Requirements

2.4.4 Emergency Lighting

2.4.5 Fire Separation

2.4.6 Fire Suppression Systems

2.4.7 Carbon Monoxide Detection System

2.4.8 Electrical Design

2.4.9 Heating, Ventilating, and Air Conditioning (HVAC)

2.5 Sizing and Functional Requirements

2.5.1 Net Floor Area and Uninterrupted Activity Space

2.5.2 Space Layout

2.6 General Design Criteria

2.6.1 Exterior Construction

2.6.2 Interior Construction

2.6.3 Building Materials

2.6.4 Accessibility

2.7 Room Descriptions and Specific Design Criteria

2.7.1 Entryway and Waiting Area

2.7.2 Administrative Spaces

2.7.3 Isolation Area

2.7.4 VSS Room

2.7.5 Central Storage

2.7.6 Staff and Public Toilets

2.7.7 Janitor’s Closet

2.7.8 Kitchen

2.7.9 Laundry

2.7.10 Child Activity Rooms (CARs)

2.7.11 Gross Motor or Multipurpose Rooms

2.7.12 Transition Room

2.7.13 Buggy Storage

2.7.14 Nursing Room

2.7.15 School-Age Optional Rooms

2.8 Playground and Outdoor Activity Areas

ii

2.8.1 Size

2.8.2 Grade

2.8.3 Layout

2.8.4 Utilities

2.8.5 Drainage

2.8.6 Adjacencies

2.8.7 Access and Exiting

2.8.8 Accessibility and Pathways

2.8.9 Exterior Storage

2.8.10 Fencing

2.8.11 Shade

2.8.12 Equipment Requirements

2.8.13 Surfaces

2.8.14 Age-Specific Area Design Criteria

3 References

4 Definitions

Appendix A – Size Overview ......................................................................................................................A-1

Appendix B - Sample CDC Layouts ...........................................................................................................B-6

Appendix C – Room Layouts .................................................................................................................... C-1

Appendix D – Toilet Fixture and Grab Bar Requirements ........................................................................ D-1 Appendix E – Playground Equipment Sample Photographs .....................................................................E-3

Appendix F VSS Coverage Examples ..................................................................................................... F-13 iii

LIST OF TABLES

Table 1-1: Roles and Responsibilities RASCI Matrix Table 2-1: Applicable Assets Table 2-2: Facility Classification Table 2-3: Caregiver to Child Ratio Table 2-4: VSS Coverage Requirements Table 2-5: Playground Sizes by Facility Size Table 2-6: Door Hardware Schedule Table 2-7: Reception Size Requirements Table 2-8: Staffing Toilet Requirements Table 2-9: Capacity Limits for Age Groups Table 3-1: Coast Guard Publications Table 3-2: Other Government Publications Table 3-3: Other Table 4-1: Key Terms Table 4-2: Acronyms and Abbreviations

1 OVERVIEW

1.1 Scope

This Configuration Standards Technical Order (CSTO) provides design and construction guidance for Child Development Centers (CDCs) owned and operated by the Coast Guard (CG). It shall apply to both new construction and any major renovations (greater than 50% of the Plant Replacement Value). This CSTO assumes users have engineering education, background, or access to local engineering expertise. Guidance in this CSTO is not intended as a substitution during design for thorough review by project stakeholders. The program manager (CG-1112), Commanding Officer where the CDC is located, Community Services Asset Line (CSAL) Manager, and the design unit (Facility Engineer, Civil Engineering Unit, Facilities Design and Construction Center, or specified Architecture and Engineering firm) shall jointly comprise the team responsible for the architecture and planning in establishing the CDC capacity, optional program areas, and available real estate.

Additionally, this CSTO may not cover all site-specific concerns, and it is the designer’s responsibility to adapt the intent of the CSTO criteria to ensure CDCs are child-oriented, developmentally appropriate, environmentally sensitive, safe, accessible, and functional. The designer shall evaluate the total childcare requirements for the populations and missions of the individual base while planning and budgeting for durable materials and details. CDCs are used intensely, and the design must be sensitive to the life cycle cost of materials. Nothing in this CSTO should preclude consideration and use of emerging technologies and commercially available products if these prove to result in a safe and compliant CDC design.

1.2 Applicability

This CSTO applies to the planning, construction, and improvement of CDCs, identified by Category Code (CATCODE) 740-74, Child Development Center.

1.3 Roles and Responsibilities

1.3.1 Who Performs

The Community Service Asset Line (CSAL) section of the Mission Readiness Product Line (MRPL) is responsible for guiding the implementation of this CSTO and ensuring functional and conditional surveys of CDCs are conducted. The Asset Line Managers (ALMs) will provide guidance and information on these standards as well as maintain Total Asset Visibility (TAV) to support the configuration management-based Civil Engineering Program Mission Support Business Model.

The technical authority for this CSTO is the Shore Infrastructure Logistics Center (SILC) Commander. Table 1-1 enumerates the roles and responsibilities for performing the process defined in this technical order. The following “RASCI” codes are used:

R = Responsible: Those who do the work (typically only one Responsible per task).

A = Approver: The one ultimately accountable for the deliverable or task (must have only one Approver per task).

S = Supports: Those who provide resources, information, expertise or other assistance in completing of the task. A Supports role indicates more intensive and consistent involvement than just being identified in a Consulted role.

C = Consulted: Those whose opinions are sought (two-way communications).

I = Informed: Those who are kept up-to-date on progress (one-way communication).

Table 1-1: Roles and Responsibilities RASCI Matrix

Task, Deliverable, or Responsibility Pr od uc t L in e M an ag er (P

LM

M iss io n

Re ad in es s B ra nc h

Ch ie f

Co m m un ity Se rv ice

A

LM

Pr oc ur em en t, Co ns tru ct io n, Im pr ov em en t P la nn er

Re gi on al

C iv il En gi ne er in g Un its

Sh or e I nf ra st ru ct ur e

Lo gis tic C en te r

Fa cil iti es

D es ig n an d

Co ns tr uc tio n

Ce nt er

Ba se

F ac ili ty

En gi ne er

Fa cil ity A ss et

M an ag er

CG

-1

Establish Standards C C R I S A S I S Prioritize Projects C C R S C A C C C C Manage PC&I Projects A C C C I C R S I I

Manage Depot Level Projects I C C R A I

Assess Physical Baselines I S R I C R S Ensure Compliance with Standards

S S R C A S I I C

Waiver for requirements S R S A C C

1.3.2 When to Perform

All reconfiguration and new construction of CDCs shall comply with the requirements contained within this document and the COMDTINST M11000.11 (series) and COMDTINST M1754.15 to ensure alignment with enterprise-wide requirements. The ALM shall also ensure that CDCs meet these configuration standards during the design phase for any new construction, reconfiguration, major, depot, or operational level maintenance.

Configuration Management of CDCs occurs during the acquisition phase of the asset, as well as the sustainment phase when the facilities’ operational capabilities, personnel assigned, and units serviced change. To ensure continued compliance with these configuration standards throughout the life of the asset, regular and periodic Facility Configuration Assessments (FCA) and Physical Configuration Audits (PCA) shall be performed in accordance with requirements provided by the Process Guide Technical Order (PGTO) for CDCs (draft in progress) and COMDTINST M11000.11 (series).

1.3.3 To Whom (Customers)

This technical order shall be used by all personnel (Civil Engineering Units [CEUs], Facilities Design and Construction Center [FDCC], independent facility engineering units, and contracted

Architectural and Engineering [A/E] firms) to plan, design, and conduct any maintenance, reconfiguration, or new construction projects for CDCs. It shall also be used by all Engineering Officers (EOs), Engineering Petty Officers (EPOs), Facility Engineers (FEs), and other facility managers to ensure that any changes made to CDCs are properly configured and vetted for approval prior to modifications to the facility.

Design review personnel shall include CG-1112, the CSAL Manager, and the unit Commanding Officer, in addition to the normal list of reviewers when conducting formal design reviews for CDCs.

1.3.4 Suppliers

SILC is responsible for delivery of Depot Level Maintenance (DLM) program products and services. Funding for the design (new and existing), construction, maintenance, repair, equipment, and furnishings of all child care facilities, and depot or organizational level maintenance by the host installation is distributed by the SILC.

CDCs are funded by a combination of appropriated (APF) and non-appropriated funds (NAF).

Appropriated funds are provided through the yearly CG Authorization Act to support CDC APF expenses. CDCs are a Category B activity and generate non-appropriated funds from child care fees paid by patrons. NAF funds are used to support direct care personnel and consumable expenses. Authorized expenses for NAF and APF must comply with Child Development Services COMDTINST M1754.15 (series), Coast Guard Non-appropriated Fund Instrumentalities Manual COMDTINST M7010.5 (series), and Coast Guard Morale, Wellbeing, and Recreational Manual COMDTINST M1710.13 (series).

1.3.5 Other Responsibilities

The CSAL is responsible for overseeing the implementation, execution and compliance with this standard. Specifically:

• SILC Configuration Control Board (CCB) approves this CSTO and subsequent revisions.

• CSAL is responsible for data systems implementation and support.

• MRPL manages this standard. Revisions should be submitted through MRPL for SILC-

CCB approval.

• MRPL Product Line Manager (PLM) provides oversight of ALMs and supports development of functional (operational) standards.

1.4 Organization

To ensure compliance with the principles of configuration management, CDCs are designated as real property assets. This is not to imply that all components of CDCs are configured. The record documents for these facilities, as well as data extracted from CDC Physical Configuration Audits (PCAs), will document the Physical Baselines (PBLs) for the asset. Commandant policy, code requirements, and data from the field surveys will help establish Functional Baselines (FBLs). CDC facilities technical requirements are defined in Chapter 2 of this CSTO.

Changes to this CSTO must be approved through the Mission Readiness Product Line and Configuration Control Board (CCB) using the Engineering Change Proposal (ECP) process.

Concerning major renovation (greater than 50% of the Plant Replacement Value) DLM projects that do not bring the CDC into full compliance with this CSTO, significant justification as to why the project cannot fully comply with this CSTO must be provided to obtain a signed waiver.

Guidance for the ECP process can be found in SILC-PG-36-11 21 24 31-14/20101102, Engineering Change Proposal Process Guide.

2 TECHNICAL REQUIREMENTS

2.1 Introduction

Existing facilities shall be modernized according to the design criteria established in this CSTO.

The objective of all modernization projects is to meet new construction standards to the maximum extent possible within the programmed criteria.

2.2 Applicability

The requirements of this section are mandatory for all new CDCs, see Table 1-1 for applicable category code. Existing facilities which do not meet the requirements of this standard shall be updated to meet this standard when major renovation is completed to reconfigure or repair facilities for other reasons. However, if the modifications required to fully comply with this standard are cost prohibitive, and the CDC is necessary to provide operational capability to an area, the planning or design team may submit a waiver. For more information on the waiver process, refer to the Engineering Change Proposal Process Guide Technical Order (SILC-PG- 36-11 21 24 31-14).

Table 2-1: Applicable Assets CATCODE CATCODE Description

740-74 Child Development Center

2.3 Facility Planning

2.3.1 Facility Classification

Once the demand has been determined, classify the facility size as shown in Table 2-2, below.

Table 2-2: Facility Classification

Facility Size Child Capacity

Small 126 children

Medium 232 children

Large 338 children

New CDCs must be designed to accommodate at least 126 children. Designs not meeting this requirement must receive approval from SILC through the Community Services Asset Line and the Child Development Services Program Manager (CG-1112). All CDCs will maintain accreditation with the National Association for the Education of Young Children (NAEYC).

School programs may also seek accreditation with another agency, such as the Council on Accreditation. Newly opened CDCs must begin the process of accreditation within two years after opening. Commands must coordinate with the Health, Safety, and Work-Life Service Center (HSWL SC) Work-Life Division and CG-1112 to initiate the official accrediting process.

CDC programs must have a valid Certificate of Operation issued by the Coast Guard on file with

CG-1112.

2.3.2 Age Groups and Group Sizes

Children are grouped according to age, and different age group sizes vary. Since changes occur yearly with active duty members transferring each season, the standards outlined in this CSTO will provide opportunity to convert rooms for different age groups based on a yearly need. One room type will be designed for groups of infants, pre-toddlers, and toddlers to use interchangeably, and the other will be used for pre-school children only. The number of children in each age group for a given year will determine how the rooms are converted and used. Two different groups may occupy the same room if they are within 18 months of age. For example, the infant/pre-toddler/toddler activity room could hold a group of infants on one side and a group of pre-toddlers on the other; a group of pre-toddlers on one side and toddlers on the other; or two groups of infants, pre-toddlers, or toddlers.

Coast Guard CDCs will be capable of providing child care for ages 6 weeks to 5 years of age.

School-age care can be provided to support before/after school and full-day in summer for children kindergarten to sixth grade. If dedicated rooms are determined not to be required for a specific CDC location due to lack of year-round demand for these rooms, the CDC is still required to have the capability to convert 2 rooms to provide school-age childcare. The need for the construction of school-age dedicated rooms shall be determined during the planning phase.

See section 2.7.15 School-Age Optional Rooms of this CSTO for additional details.

Table 2-3 shows the Caregiver to Child Ratio for each age group.

Table 2-3: Caregiver to Child Ratio

Group Age Range Adult/Child Ratio Child Group Size Limit

Infants 6 wks to 12 mos. 1 to 4 8

Pre-Toddler 12 mos. To 24 mos.

1 to 5 10

Toddlers 24 mos. to 36 mos. 1 to 7 14

Pre-School 3 yrs. to 5 yrs. 1 to 12 24

School-Age* 5 yrs. to 12 yrs. 1 to 15 30

*These ratios are applicable to permanent as well as temporarily converted school age rooms in a facility.

2.3.3 Site Planning and Requirements

Below are site planning considerations and requirements. Design requirements for CDCs are defined by facility type determined in Table 2-2.

2.3.3.1 Land Area Requirements

Ensure that the required antiterrorism set-back distances can be accommodated with any site selected in accordance with the requirements set forth in Section 2.3.3.13 of this CSTO, as well as the Security Infrastructure Configuration Standards Technical Order (SILC-CSTO-36-11 31 21-01).

2.3.3.2 Noise Requirements

Do not locate CDCs near airfields, industrial areas, or other areas with high noise levels. CDC sites shall not have noise levels that exceed 70 dBA continuous, or 80 dBA intermittent.

2.3.3.3 Natural Light

Use locations with access to natural light for new CDCs and provide natural light throughout the facility as much as possible, particularly in Child Activity Rooms and staff offices.

2.3.3.4 Natural Environment

Select a site with as many natural amenities as possible for a beneficial learning environment.

These include the following: nontoxic plants and trees; non-dangerous animals; earth forms;

rolling terrain; and natural protection from the sun, wind and rain. Develop a site plan that makes the most of the site’s existing natural resources. Where possible, conserve existing natural areas and restore damaged areas to provide habitat and promote biodiversity.

2.3.3.5 Site Elevation

Do not select a site that is near the installation’s lowest elevation. Do not select a site near marsh areas, as mosquitoes, flies, and other insects should be separated from CDCs’ outdoor play environments.

2.3.3.6 Visibility

Locate CDCs in areas of high visibility to deter crime and vandalism (e.g., locate amidst community facilities, housing, and parks).

2.3.3.7 Outdoor Areas

Design outdoor activity areas to be accessible from the Child Activity Rooms (CARs). When planning the outdoor activity area, consider prevailing weather patterns that may affect children’s comfort.

2.3.3.8 Vehicular Traffic

Avoid locations near busy streets and intersections. If this is not possible, provide mitigation measures, such as bollards, to increase safety at pedestrian areas and playgrounds. The layout of the parking lot and traffic circulation must consider the safety of children when entering or departing the facility. Parking lots must be designed so that children are not required to walk behind parked vehicles as they walk from the parking lot to the building. If the parking lot requires crosswalks, these must be painted and identified with signage in appropriate locations.

All sidewalks must be Americans with Disabilities Act (ADA) compliant.

Provide 1 parking spot for every 12 children and one parking space per staff member for the maximum number of staff at duty at one time (refer to Table A-7). In the event that space restrictions limit the ability to provide the required number of parking spaces, other, nearby parking lots may be considered to meet parking needs. If pre-existing lots are used, they must accommodate staff parking without disrupting normal traffic and parking patterns in that area (i.e., there is enough space to accommodate the primary users of the parking lot in addition to

CDC staff). These off-site parking lots must only be used for staff parking, as patron parking must remain adjacent to the facility.

A pick-up and drop-off area in front of the CDC may be used to provide parents with temporary parking during pick-up and drop-off only. This area may serve as parking for parents and can fulfill part of the “1 parking space per 12 children” requirement. This area shall allow for traffic flow in one direction only (i.e., is a one-way road). This area must have clearly identified parking spots and it should be clear that patrons are intended to park and shut-off cars while in the facility (not use the area as a “roll-through” pick-up ramp). Diagonal parking spaces are encouraged as they allow for more parking while serving as an additional indicator of the one-way nature of the drive. These spaces may not be used for day or long-term parking.

2.3.3.9 Internal Traffic Flow

Site the CDC so the building is clearly visible to cars and pedestrians coming to the facility.

Separate service and delivery access from the public and children's areas. Eliminate the potential for conflict between moving vehicles and children. See Section 2.4.3 of this CSTO for additional exit requirements.

2.3.3.10 Hazards

Do not locate CDCs near the following hazards or nuisances:

• Fuel or other HAZMAT storage buildings

• Service stations

• Maintenance shops, including woodworking and painting areas

• Laundry facilities

• Large kitchen or food preparation facilities

• Aircraft runways

• Helipads

• Railroads

• Security areas

• Any facility producing odors, smoke, dust, or pollution

• Unsafe buildings

• Explosives

• Radiation

• Utility substations and overhead power lines

Every operational CDC must have an Environmental Risk Assessment on file locally, CG-1112, and the Community Services Asset Line to ensure all lead, asbestos, and radon issues are identified. If an Environmental Risk Assessment (ERA) has not been conducted and filed for an existing CDC, one must be scheduled and completed. The ERA results must be provided to the Community Services Asset Line and CG-1112 Child Development Services. If lead, asbestos, or radon issues are detected, measures taken to address these findings must be provided to the Asset Line and CG-1112. If encapsulation is chosen rather than removal of the hazards, these hazards shall be monitored through the host unit’s lead and asbestos management plans and inspections shall be completed monthly. Since special care must be taken to ensure renovation and building efforts are not inadvertently exposing children to preexisting environmental and health hazards, ERAs shall be reviewed prior to conducting any renovations on an existing CDC facility. Should hazards be present, an exposure mitigation plan must be in place prior to proceeding with any construction or demolition.

2.3.3.11 Environmental Audit and Soil Testing

An environmental audit shall be conducted before construction of a new building; renovation or occupation of an older building; or after a natural disaster to properly evaluate and, where necessary, remediate or avoid sites where children’s health could be compromised. A written report that includes any remedial action taken should be kept on digital file at the CDC location and with CG-1112. The audit should include assessments of:

a) Potential air, soil, and water contamination on program sites and outdoor play spaces;

b) Potential toxic or hazardous materials in building construction, such as lead and asbestos; and

c) Potential safety hazards in the community surrounding the site.

Also, check previous uses of the site. Investigate proposed playground locations adjacent to old structures, which may be painted with lead paint or contain other hazards. Check with the Environmental Installation Restoration Program and the Underground Storage Tank Program.

Continue to monitor the site, at the direction of the environmental safety staff, to ensure that it does not become subsequently contaminated, especially by lead. This is particularly a concern in urban areas or where there is a heavy concentration of automobiles or industrial facilities.

2.3.3.12 Domestic Water Testing

Test domestic water for levels of lead both during the site selection process and again after project completion, and mitigate as necessary.

2.3.3.13 Security Measures

Comply with COMDTINST M5530.1 (series) Physical Security and Force Protection Program.

Additionally, Department of Homeland Security (DHS) Physical Security Manual 121-01-010-01 Chapter 2, 4.B directs compliance with the Interagency Security Committee (ISC) Risk Management Process (RMP). ISC RMP Component Security Organizations comply with DHS Physical Security Handbook, Component, and ISC guidelines when developing written construction criteria, including descriptions of the types of areas or spaces built to support the Component mission. The ISC RMP Appendix C, Child-Care Center Level of Protection (LOP) Template (for official use only) documents are located on the DCMS-341 portal page.

2.3.4 Temporary Facilities

In the event that a temporary CDC is required to meet the need of an area while an existing facility is undergoing construction, the temporary facility shall meet the standards outlined in this section as closely as possible. CG-1112 and the MRPL shall be consulted to determine standards for unique cases that cannot meet the below requirements. Temporary facilities are required to meet the same accreditation requirements (as set forth in section 2.3.1) as permanent CDCs. Modular construction may be considered for temporary facilities to reduce cost and provide for flexible use of the facility during transition periods, but not for permanent CDC facilities.

2.3.4.1 Location and Sizing

The temporary facility must meet the site planning requirements, standards, and net spaces per area/room in this CSTO. The size of the facility shall accommodate, at minimum, the current number of children enrolled, except for space-available patrons. The design should not plan to accommodate space-available patrons or waitlist patrons, due to cost and size restrictions. The facility shall be a single story building or located on the first floor of a multistory building without any unrelated traffic flow (anyone outside of CDC faculty, children, and parents during drop-off and pick-up) through the CDC. Net space required per room, as outlined in this CSTO, shall be followed.

2.3.4.2 Parking

Temporary facility parking shall meet the standards set forth in Section 2.3.3.8 Vehicular Traffic of this CSTO.

2.3.4.3 Playgrounds

Playgrounds must comply with the requirements set forth in section 2.8 Playground and Outdoor Activity Areas of this CSTO.

2.3.4.4 Other Requirements

General design criteria, specific room designs and specifications, and services must all meet requirements set forth in sections 2.4, 2.5, 2.6, and 2.7 of this CSTO. Temporary facilities must only operate during the period of construction of the new CDC. Temporary facilities shall not be used concurrently with a newly constructed CDC after the new CDC is fully operational.

2.4 Services

The following sections outline service requirements applicable to CDCs.

2.4.1 Fire Detection, Alarm System, and Mass Notification System Systems shall be provided in accordance with UFC 3-600-01, Fire Protection Engineering for Facilities, and National Fire Prevention Association (NFPA) 72, and shall comply with the following criteria:

• Locate the control panels in environmentally controlled locations in the facility.

• Use fully addressable Class B control panels with addressable detectors, supervisory sensors, and pull stations.

• Provide a pre-recorded voice notification of fire and other emergencies in English using a female voice. Provide an alerting tone consisting of a chime sound before each pre-recorded message. In facilities that are exempted from providing mass notification, provide fire alarm audible notification throughout the facility using an un-coded chime sound. Provide appliances to make the chime sound that are listed for “fire alarm service, private mode (45 dBA at 10 ft. (3.1m))”. Provide this level in all interior areas of the building except where required to meet the louder output sound level required by NFPA 72 for mechanical rooms and other service areas subject to high levels of ambient noise.

• Provide smoke detection in all areas including closets over 20 ft2 (1.86 m2) except the kitchen and spaces that are not climate controlled, such as the attic, walk-in coolers, and the mechanical equipment room.

• For those facilities using multiple, physically separated buildings/structures but one shared reception area, fire alarm and mass notification systems must be interconnected so that all facility occupants receive notification alarms and signals originating in any building or structure.

2.4.2 Fire Protection and Safety

Refer to COMDTINST M11000.11, and comply with stated and cross referenced requirements for fire protection and life safety. Also comply with UFC 3-600-01, Fire Protection Engineering for Facilities, and the following CDC-specific requirements. The DoD CDC fire protection and life safety requirements exceed the minimum standards of the NFPA codes because the DoD ratio of children to child caregiver is greater than permitted in the NFPA codes. The additional features required in DoD facilities compensate for the reduced number of child caregivers.

2.4.3 Exit Requirements

Comply with the following:

• All corridors must terminate at an exterior exit. Dead ends are not permitted.

• All doors in the egress paths must be a minimum of 36 in. (915 mm) and provide a minimum clear width of 32 in. (813 mm). The door must open to at least 90°.

• Doors leading to and from child activity rooms shall have a clear width opening of 34 in.

and shall open at least 110° to ensure ease of crib emergency evacuation.

• Equip all doors from the facility to the outside with full-width push pad panic hardware that meets ADA requirements. The contact or pressing surface must extend the full width of the door. This is to prevent snagging on evacuation cribs.

• Provide a door direct to the outside from every CAR.

• Equip every door from a CAR to the outside with an automatic hold open device integral to the door or door closer. Flip down door stops are not permitted.

• Every door from a CAR will permit immediate reentry from the outside at all times when the facility is being used. This must be accomplished without toggling down the panic hardware.

• Design door thresholds and hardware to facilitate the exiting of an evacuation crib with up to four children pushed or pulled by a single adult.

• Secondary exit doors: All exterior doors other than the main entrance, the kitchen exterior entrance, and any door that opens to a fenced area must trigger a notification when opened to the reception desk to alert staff of unauthorized entry or exit.

• Exits must have a maximum drop of 0.25 in. and be equipped with ramps with all-weather non-slip surface for emergency evacuation of wheeled evacuation cribs and wheelchairs. Turns and bends in the ramps must be wider than the minimum. Any handrails must meet requirements for guardrails and protective barriers as set forth in the CPSC Public Playground Safety Handbook. Size of allowable handrail openings limited to 3 in (as established in CPSC guidelines for Toddlers).

Provide a smooth paved-surfaced evacuation route to a safe gathering area not less than 75 ft.

from the facility for all exits and CARs. This route must not cross any emergency vehicle access path, parking area, or street, and the paved evacuation path must connect to a public way and must not dead end in grassed areas. The evacuation route must be a minimum of 6 ft. wide;

turns and bends in the route must be wider to account for the turning radius of the evacuation cribs and wheelchairs. These routes and safe gathering area must comply with ABA requirements of an accessible route, and with security lighting for exterior pedestrian walkways.

Additionally, the evacuation route must provide landings at 75 horizontal foot intervals. Each egress gate must provide a minimum of 44 in. clear width with panic hardware in the outdoor activity area fences. The safe gathering area needs to provide protection for children from adjacent hazards via fencing (such as storm drainage facilities).

2.4.4 Emergency Lighting

Emergency lighting shall be incorporated into the normally provided lighting fixtures, including the lighting in laundry rooms.

2.4.5 Fire Separation

A one-hour fire resistive fire barrier must be provided around the laundry room and kitchen.

2.4.6 Fire Suppression Systems

Complete automatic sprinkler systems shall be provided in accordance with UFC 3-600-01, Fire Protection Engineering for Facilities, and NFPA 13 and 96. Comply with the following criteria:

• Provide wet pipe sprinkler system. Dry pipe sprinkler system may be used for those portions of the facility subject to freezing. Anti-freeze and pre-action systems are not permitted.

• Use quick response-type sprinkler heads in wet pipe sprinkler systems.

• Discharge inspectors’ test connections to a safe, outside location onto a hard surface outside of areas where children play or congregate. Indicate location on drawings.

• Make fire department connection (FDC) accessible without entering or transiting a children’s play area or crossing a discharge path. Provide the FDC on the street side of the building within 150 ft. of a fire hydrant outside of a fenced area and arranged so that the hose lines can readily and conveniently be attached without interference from any near-by object.

• Provide a wet chemical hood duct and cooking surface fire extinguishing system according to NFPA 96.

2.4.7 Carbon Monoxide Detection System

Provide a protected premises carbon monoxide detection system in accordance with NFPA 720 for each…