Rev1_MSC Standardized O and M PWS_25Jun26.docx

C-1. Operations C-1.1. General Operations C-1.1.2. Scope of Work/Mission The contractor must operate and maintain the vessels (hereinafter ships) identified in C-1.1.2.a to support the assigned missions identified in C-1.1.2.a. The ships must be operated in a professional manner, maintained in good operable condition. Ships must also be mission-ready at all times (excluding scheduled maintenance, repair, and overhaul periods). The contractor must operate the ships and related ship systems and equipment in accordance with (IAW) all relevant law and the terms of the contract. The contractor must operate the ships and related ship’s systems and equipment IAW USCG and ABS rules and regulations that would apply as if it were owned by a non-government entity, which includes but is not limited to maintaining a valid USCG Certificate of Inspection and ABS Classifications (including all statutory certificates) at all times. Additionally, the contractor must obtain and maintain the certificates listed in C-1.1.2.b.

C-1.1.2.a. List of Ships As specified in the Sources Sought Notice.

C-1.1.2.b. Certificates Specific dates for each certificate’s expiration date will be provided at turnover.

I. USCG – INSPECTION and TITLING

5 Year

II. CLASS – CONSTRUCTION & MACHINERY

5 Year

5 Year

III. SOLAS

5 Year

5 Year

5 Year

IV. MARPOL

Oil Content Meter Calibration-Engine Room.

Ref: MEPC 107(49), new installations 01 JAN 05 or later.

Oil Content Meter Calibration-Cargo Hold Ref: IMO MEPC 60 (33) or MEPC 107 (49):

V. ISM

5 Year

5 Year

5 Year

VI. DAMAGE CONTROL

VII. OTHER

Annual

VIII. PERMANENT DOCUMENTS

Ship Radio Station Authorization 47CFR 80.13 (non-public vessels)

FCC

OWS Content Meter Type Approval Letter Ref: MEPC 60 (33) or MEPC 107 (49):

USCG

C-1.1.2.1. Directives The contractor must comply with the MSC Standard Operating Manual (SOM), COMSCINST 3121.9 (series), Standard Operating Manual (SOM) and the other directives referenced in the contract. In cases where the SOM and the Contract conflict, the contractor must notify the COR, and the Operational Commander immediately.

C-1.1.3. Operational Control (OPCON) Operational control of the ships covered under the contract is normally exercised by a designated operational commander who may or may not be the cognizant MSC Area Command. The contractor must comply with Operational Commander's and MSC Area Commander’s operational control direction. If there is a conflict between the Operational Commander and the MSC Area Commander, then the contractor must follow the direction of the Operational Commander. In exercising command authority commanders are not authorized to make changes to the scope of the contract. If compliance will result in expenses that will exceed available funding obligated to the contract, then the Contractor must obtain preapproval IAW the Reimbursable Supplies and Services (Operating Contracts) under section G – Contract Administration Data of the contract, prior to incurring the expense.

The contractor must comply with all anti-terrorism/force protection (AT/FP) and other security requirements for the ships while at sea and in port that the Operational Commander requires MSC ships follow. Expenses incurred in performance of meeting AT/FP and other security requirements will be reimbursed as pass-through items when the contractor obtains contracting officer approval prior to incurring the expense. If a situation arises which prevents the operator from complying with mission tasking, the contractor must immediately notify the Operational Commander and provide an information copy to COMSC and the cognizant MSC Area Commander.

The Operational Commander or Area Commander will obtain clearances to call at foreign ports for each ship. Each operational mission will be the subject of a classified Operational Order (OPORD) or Sailing Order (SAILORD) that specifies exactly how the mission will be accomplished. The contractor must comply with all direction and instructions in OPORDs. The Master is authorized to make minor deviations from sailing orders to meet mission requirements, provided the Master immediately notifies all commands within the operational chain of command of the deviation.

The contractor must immediately report any delay of any ship and/or diversions from operations to the Operational Commander.

C-1.1.3.1. Tactical Control (TACON) The command exercising TACON will issue sail orders IAW the established ship schedules. The contractor must comply with all sail orders. However, the Master is authorized to make minor deviations from sailing orders to meet mission requirements, provided the Master immediately notifies all commands within the operational chain of command of the deviation.

C-1.1.3.2. Administrative Control (ADCON) Administrative control of the ship will be exercised by the Program Office, Military Sealift Command Headquarters (MSC HQ).

C-1.1.4. Area of Operations The contractor must plan to operate the ships worldwide and have the ability to do so during the entire period of performance. At time of solicitation, ships operating areas will be identified in Section C.

C-1.1.4.a. Vessel Operating Areas At contract performance commencement, it is anticipated that the ships will be located at layberths on the East and West Coast of the United States in Reduced Operational (ROS-5) Status. Upon activation to Full Operational Status (FOS), the ships must be ready to activate and deploy within 5 days.

When in FOS, the vessels are designed for extended, independent underway operations in remote geographic locations. The Contractor must ensure the vessels are properly manned to be self-sufficient in operations and maintenance as part of the mission requirement. The vessels will be capable of deployment to worldwide locations within 24 hours of notification by the OPCOM designated by the U.S. Navy. However, the Government reserves the right to utilize the vessels in locations for any program or mission. The government does not provide any guarantee the ships will remain in these areas during the contract period of performance. Contract price must not be increased or decreased to account for cost changes due to a change in ship(s) operational locations.

C-1.1.4.b. Operating Tempo (OPTEMPO) Normal OPTEMPO for vessels in FOS is based on its vessel operating area as stated in the Sources Sought Notice. Those percentages are an estimate of the ships’ OPTEMPO, and they do not include the ship(s) transits to/from maintenance locations or participation in military exercises. Future OPTEMPO may radically vary from the estimates in the Sources Sought Notice.

Actual OPTEMPO may vary for any of the ships. Underway periods consist of all time a ship is operating outside of a port, which includes, but not limited to, independent steaming, speed trials, convoy operations and transits to and from selected ports for ship and cargo maintenance or for the loading or discharging of cargo in support of sponsor activities. Operational commitments may warrant deviation from this estimate.

C-1.1.4.1 RESERVED

C-1.1.4.2 RESERVED

C-1.1.4.3. General Operation The contractor must ensure the ship(s) and all ship(s) equipment, systems, and appurtenances are continuously maintained in good working order and repair regardless of the frequency or importance of use.

In case of emergency, nothing in the Contract must be construed as preventing the Master from taking the most effective action to safeguard life, property and the ship. The Master must have authority to abort operations temporarily on the basis of clear and present danger to life at sea. Upon abortion of any operation, the Master must inform the OPCON with an information copy to COMSC and the cognizant MSC Area Commander. The Master must provide a written report of the action taken, the rationale for the action, and recommendations to prevent a future recurrence of a similar event that requires a Master to abort an operation. The Master must submit the written report as soon as possible but not later than five (5) calendar days of the aborted event. Under normal operating conditions the Master must not take any mission-aborting action without the prior approval of the OPCON.

C-1.1.4.3.1. Crew Maintenance Overtime Crew maintenance overtime must be managed in accordance with Section C-1.7.10.5, Maintenance Overtime Planning and Approval.

C-1.1.4.4. Full Operating Status (FOS) FOS OPTEMPO typically consists of 92% in port operations (at anchor or pier side) and 8% underway operations. This underway OPTEMPO estimate does not include the ship(s) transits to/from CONUS to conduct maintenance or participation in military exercises. Actual in port and underway percentages may radically vary from estimates. Underway periods consist of, but are not limited to, independent steaming, convoy operations and transits to/from selected ports for vessel and cargo maintenance or for the loading/discharging of cargo.

During FOS, the contractor must conduct at-sea operations 24 hours a day, seven days a week. The contractor must crew ships in FOS with crew IAW Section C-1.7.1.a. FOS crews must work eight hours per day, seven days a week, including national holidays (Compensation for overtime incurred during FOS operations must be in accordance with Section C-1.7.10.2). The contractor must maintain the FOS crew twenty-four hours a day, seven days a week.

C-1.1.4.5. Experienced Ship Handling Expert (SHE) The Government may require the services of an Experienced Ship Handling Expert (SHE) to support specific mission requirements. The Government will notify the Contractor when SHE services are required. The SHE must serve solely as an advisor to the Master of the vessel and must not be considered part of the vessel's operating crew.

During vessel approach, maneuvering, and transfer operations at sea, the SHE must provide expert guidance and recommendations to the Master regarding the safe conduct of operations.

The SHE must possess a minimum of five (5) years of experience supervising or directing the approach and maneuvering of a large vessel into a final position alongside another vessel of similar size while underway, or equivalent experience supporting alongside lighterage transfer operations of a similar nature.

The SHE must have demonstrated experience in the following areas:

• Advising Masters of large vessels during close-quarters maneuvering and operations alongside vessels of similar size and characteristics.

• Evaluating vessel design characteristics, equipment condition, and operational readiness to ensure suitability for the intended operation.

• Ensuring vessel officers and personnel involved in the operation comply with applicable safety requirements and operational procedures to prevent accidents, unsafe practices, environmental incidents, or oil spills.

Travel expenses associated with the SHE, including lodging, per diem, local transportation, and CONUS/OCONUS travel, must be reimbursed in accordance with the Joint Travel Regulations (JTR) when approved in advance by the Contracting Officer.

All direct costs associated with the SHE, including wages, fringe benefits, and other approved itemized expenses, must be reimbursable.

C-1.1.4.6. Reduced Operating Status (ROS) For ships identified as ROS; the Government estimates the ships may spend a majority of the time in ROS status with reduced manning during the Contract performance period. This status includes time spent in shipyard availabilities in ROS/RAV status. However, actual in port and underway percentages may radically vary from estimates. ROS OPTEMPO typically consists of 100% in port operations (pier side or on dry dock). The contractor must man ships in ROS with crew according to Section C-1.7.1.a. The contractor ROS crews must work eight hours per day, five days a week, and contractor must include these hours in the fixed price. The contractor must maintain a duty watch of two mariners on weekday non-work hours, weekends and holidays. One watch stander must be assigned to engine watch and the other must be assigned to deck watch. Either the engine watch stander or deck watch stander must be a licensed officer. When a ship is directed to transition to FOS, an activation notice will be issued by MSCHQ.

C-1.1.4.7. Ships in ROS The contractor must work within the approved budget to maintain the ships in a mission ready state and be able to transition to FOS within the applicable reactivation timeframe. If additional funding is necessary, the contractor must make a formal request to the Government and explain what additional funding is needed for and provide a justification for the need. When requesting additional funding, the contractor must not begin work for which the additional funds were requested prior to receiving approval from the government. The contractor must ensure ship(s) and all equipment, systems, and appurtenances are continuously maintained IAW the approved transition plan. The contractor must perform scheduled and unscheduled maintenance actions and repairs necessary to maintain mission readiness, safety, environmental protection, regulatory compliance, or the reactivation schedule. The contractor must follow its proposed standardized transition plan to meet established milestones for transitioning to FOS. The contractor must perform maintenance and repair planning in a manner that provides shipboard readiness and seamless transitions. The contractor must use ship's force to accomplish all maintenance and repairs that are customarily accomplished by the ships’ crew within the industry.

C-1.1.4.8. Ship Transition – ROS to FOS During the ROS to FOS transition period, the contractor must indoctrinate all newly assigned crewmembers concerning a ship’s operation and mission as described in Section C-1.1.2 – Scope of Work/Mission. All ROS crewmembers assigned to a ship upon its activation must sail with the ship in FOS for a minimum of thirty (30) calendar days or for the duration of the activation, whichever is less. The contractor must ensure consumable stores and provisions on an activated ship are sufficient for the intended voyage. When directed by the Government, the contractor must arrange for bunkers. The contractor must prepare the ship for departing its lay berth and getting underway at the end of the ROS to FOS activation period. Then contractor must proceed as ordered. The contractor must not be paid the per diem FOS rate until the first non-ROS crew member has arrive onboard the ship and has been onboard the ship for at least one calendar day. The contractor will notify the COR and Contracting Officer once the first non-ROS crew member has arrived onboard the ship. The contractor will reduce the FOS per diem rate when invoicing, based on the number of FOS crew that have not arrived onboard the ship.

C-1.1.4.9. Items for Transition from ROS to FOS The contractor must submit a transition plan that lists the steps, in chronological order, the contractor will take to transition a ship from ROS to FOS and provide an explanation of what each action entails. For ships in ROS at time of award, the transition plan must be submitted to the COR within thirty (30) calendar days of award. Otherwise, transition plans must be submitted to the COR within 30 days of notification of the intent to place a ship in ROS. Transition plans must include the contractor’s internal administrative functions and shipboard functions with detailed explanations of the actions needed to carry out the plan. The transition plan must include a transition checklist that each ship will complete daily as they transition from ROS to FOS. The transition checklist must include the following items at a minimum, in checklist format. The contractor must submit each ship’s updated transition checklist daily throughout the transition period to the MSC Program Office and the MSC Area Command.

· Full contract required FOS crew aboard

· Review of physical security, bomb threat procedures completed by master

· Crew self-defense small arms and ammunition aboard

· Embarked Security Team ammunition aboard

· Reviewed pertinent instructions of MSC Area Command

· Assignments made for FOS crew to fire bill and lifeboat stations

· Ensure crewmembers provided with ship familiarization briefing upon arrival

· Arrangements made for disconnecting shore water and electric power hoses/cables

· Watch schedules posted

· Line handlers, tugs and pilots arranged

· Provide crew list to MSC Program Office and identify ROS crew

· All navigational equipment, including ECDIS, radars, GPS, fathometer, and speed log operational

· Required paper charts and publications for mission onboard

· All communications equipment tested and operational including bridge to bridge VHF

· All cargo hold watertight doors tested and operational

· All forklifts tested and operational

· Container lift truck tested and operational

· Test all ramps, internal and external

· All cargo cranes & stores cranes tested satisfactorily in single and twin modes

· Exercise the operating assembly of all spreaders to ensure they are not seized

· All power swivels tested and operational

· Scissor lift tested and operational

· Yokohama fenders aboard

· Cargo deck drains checked for proper operation (free of debris)

· Anchors walked clear of hawse and returned to stowed position

· Adequate fuel aboard or bunkering arrangements made for next port

· All navigation lights, anchor lights, steering lights, and lights on mast verified operational

· Ship’s whistles, bell, and gong tested

· Mooring winches tested

· Constant tension winches/function tested

· All cargo hold lights operational

· All deck lighting operational

· Al required lifejackets onboard and functional

· All required immersion suits onboard and functional

· Lifeboat and rescue boat motors tested and operational

· Check gyro repeaters against master gyro

· Test general announcing system/loud hailers

· Ensure all ship’s clocks synchronized

· Communications guard shift, weather routing, and mail routing messages sent

· All hand-held radios and sound powered communications tested and operational

· Test general alarm

· Inspect condition of hatch cover slings

· Medical supplies onboard and distributed in first aid or medical lockers as required.

· Ensure all vendor industrial assistance materials are removed from ship

· Main engine(s) fully operational

· Controllable Pitch Propeller (CPP) system operational and tested satisfactorily (If applicable)

· 95% capacity potable and boiler water aboard

· Ship’s service generators on line and fully operational

· Emergency diesel generator tested and operational

· Steering engines, alarms, and rudder angle indicators tested satisfactorily from bridge and after steering

· Shipboard chemicals aboard duration of voyage and expiration dates validated

· Dehumidifier hoses removed from equipment as necessary

· Starting air, control air, and ship’s service air system functioning properly

· Cargo hold blowers and heat sensors tested satisfactory

· CO sensor systems tested satisfactory

· Lube oil purifying system on line and fully operational

· Main engine throttles tested satisfactory.

· Bridge, Engine Room, Local control stations tested and operational

· Test bridge alarm system

· Ensure port and stbd main circulating pumps/motors controllers fully operational

· Fire pumps tested and operational

· Fire drill conducted

· Abandon-ship drill conducted

· All damage control equipment onboard and operational

· Bilges and equipment surfaces free of lube oil and fuel oil

· All required flange spray shields properly installed on oil systems

· Test main console alarm systems

· Galley/hotel services equipment fully functional

C-1.1.4.10. Repair Availability (RAV) For ships in RAV status, Contractor crews must work a minimum of seven days a week, ten hours per day, which must be included in the Contractor’s firm fixed price. The Contractor must man ships in RAV with crew according to Section C. The Contractor must maintain a duty watch of two mariners at all times. One watch stander must be assigned to engine watch and the other to deck watch. Either the engine watch stander or deck watch stander must be a licensed officer qualified in the operation of the ship’s fire detection, bilge alarms, firefighting systems (including fixed systems), and dewatering systems to implement emergency response plans with local response crews. Contractor crews must maintain and operate ship equipment in support of the RAV and IAW Section C. Contractor crews must live onboard during the entire RAV period unless prior authorization is obtained from the COR.

C-1.1.5. Weather Operations The contractor must adhere to the following instructions related to weather operations:

C-1.1.5.1 Weather Information and Ship Routing IAW COMSCINST 3121.9 (series), Standard Operating Manual (SOM), the Master must include in the MOVREP a request for the Naval Oceanography Centers to provide Optimum Track Ship Routing (OTSR) prior to a ship’s departure from port. Routes assigned by the OTSR via formal naval message program are in the form of recommendations to ship Masters. Ship’s routing information provided by the cognizant MSC Area Command or COMSC must be considered the same as receiving OTSR by Navy Meteorological and Oceanography Command recommendations.

C-1.1.5.2. Severe and Destructive Weather Plan The contractor must maintain and implement Severe Weather Procedures IAW Operational Commanders’ guidelines and COMSCINST 3121.9 (series), Standard Operating Manual (SOM), for all ships. For ships in ROS, the Contract Officer may authorize additional manning to support underway sorties scheduled to commence within 48 hours from receipt of the order. When a hurricane condition is set in the area of operations (AOR), and any ship is in port or underway within the storm-related area, the contractor must submit an initial hurricane status report for all ships within one hour of notification of the condition being set. In addition, the contractor must request OTSR IAW Section C-1.1.5.1. The Masters must request OTSR program routes during severe and destructive weather conditions. Ship’s routing information provided by the cognizant MSC Area Command or COMSC must be considered the same as receiving formal notification via naval message including Optimum Track Ship Routing (OTSR).

C-1.1.6. Port Services The Government will furnish port services. If the government does not furnish port services, then the cost of port services will be reimbursed as a pass-through item. Port services include but are not limited to, tugs, pilots, berthing, potable water, feed water, shore power, spill-booms, docking, trash and garbage removal, oily waste removal, sewage removal, hazardous materials removal, line handlers, shore services, and launch services. When directed by the Government, the contractor must use Government port and agent services. In all other cases, the contractor must obtain port and agent services through a commercial provider. The contractor must exercise due diligence to obtain the fairest and most reasonably priced port services. If commercial port or agent services appear excessive, the contractor must notify the Contracting Officer of the charges prior to the ship entering port. As a part of the budgeted amount for port services, the following can be reimbursed as pass-through items: canal tolls, port/local dues and taxes (provided the contractor exercises due diligence in asserting and seeking immunity on behalf of the Government from the dues and taxes pursuant to contract section C-1.1.9.1.1), entering/leaving port fees, customs broker fees, ballasting or shifting berths pursuant to Government orders and any other similar port charges for ports visited at the Government's direction. The contractor must submit separate invoices for each port call, along with the supporting documentation. Port services associated with supporting Sponsor mission operations (which includes but is not limited to supporting all Sponsor requested work) are reimbursed as pass-through items when preapproved by the COR. However, the Government will not reimburse the contractor for expenses incurred by the contractor for services rendered for the convenience of: a ship, the contractor, contractor’s crew, or in connection with the contractor's business (such as underwriter fees).

C-1.1.7. Diplomatic Clearances The Government will obtain diplomatic clearances, operational area clearances, and explosive event waivers when required. The Government will also secure port visit clearances.

C-1.1.8. Husbanding Agent Appointments The customary fee paid to port husbanding agents in conjunction with the port visits of the ships are reimbursed as pass-through items, which includes fees of agents appointed for canal transits and at bunkering ports. For pass-through items of the contract, the Government may disapprove proposed agents and require the contractor to discontinue using an agent at the Government’s sole discretion. Additionally, the Government must have the option of directing the contractor to use a specific commercial or Government agent in any port for pass-through items of the contract.

C-1.1.9. Ship’s Operations

C-1.1.9.1. Government Ships in Foreign Ports The contractor must comply with the following requirements while docked, anchored or transiting foreign waters Outside Continental United (OCONUS):

C-1.1.9.1.1. Sovereign Immunity While performing ship operations, each ship Master must advise foreign authorities and husbanding agents that their vessel is a sovereign immune vessel of the United States. Masters must also inform foreign authorities that their ship’s sovereign immunity protections includes immunity from arrest, immunity from ship searches (whether in foreign internal or territorial waters, or in international waters), immunity from foreign taxation, exemption from any foreign state regulation requiring flying the flag of such foreign state either in its ports or while passing through its territorial sea, and entitlement to exercise exclusive control over persons on board such vessels with respect to acts performed on board. The contractor must comply with all guidelines found in NAVADMIN 158/16, Sovereign Immunity Policy, ALMSC 020/06, Sovereign Immunity Guidance for MSC Masters, and ALMSC 026/09, Supplemental Sovereign Immunity Guidance. This guidance may be acquired from the contracting officer prior to contract award and from the COR after contract award. The contractor must contact the Area Command for the area of operations (AO) should any foreign authority or husbanding agent request information (submission of documents or completion of forms) contrary to the US Navy and MSC sovereign immunity policies.

C-1.1.9.1.2. Foreign Law Enforcement Masters must refuse requests from foreign authorities for documents, physical evidence, interviews of personnel, statements, any request to board, examine, inspect, or search a ship, and any request for the physical delivery of persons on a ship to foreign authorities. The requirements in this paragraph are in addition to the requirements in Federal Acquisition Regulation (FAR) clause 52.229-6 Taxes-Foreign Fixed-Price Contracts, and any other applicable FAR clauses incorporated into the contract.

C-1.1.9.1.3. Foreign Port Visits The Master may provide a Shore Party List of individuals who will go ashore to the host nation if such a list is requested by a foreign government authority. The Shore Party List may contain only the names and passport numbers of those personnel. The contractor or its employed Master must not provide any other information. Masters must comply with applicable U.S. and host nation agreements, such as Status of Forces Agreements, that specify particular procedures for port visits in that country.

C-1.1.10. Casualty, Incident, Injury and Weekly Status Reporting The contractor must ensure all casualties, incidents, deaths, and injuries are reported IAW Navy Regulations via naval message IAW COMSCINST 3121.9 (series), Standard Operating Manual (SOM), and format of NWP 1-03.1 (series), and notify the COR; as provided in subparagraphs below.

C-1.1.10.1 Casualty Report (CASREP) The contractor must report all mechanical, structural, electrical or equipment casualties in the Navy standard format of a CASREP IAW NWP 1-03.1 (series). The contractor’s Navy message format reports must consist of the initial CASREP and must be followed by updates and a casualty correction (CASCOR) of the casualty. If a casualty is mission degrading (category C-3 or C-4), the contractor must report it within 12 hours of occurrence. If a casualty is not mission degrading and cannot be corrected within 48 hours, then contractor must report it no later than 24 hours after the occurrence. Additionally, CASREP reports must be included in a Defense Readiness Report System for vessels (DRRS) IAW COMSCINST 3121.9 (series) Standard Operating Manual (SOM) and NTRP 1-03.5 (series), Defense Readiness Reporting System. A status report must be generated by the OPCO PPE to the Program Manager, MSC Engineering Type Desk, and GPE periodically until repairs are completed, operationally tested, and any condition of class or USCG 835s cleared. Additionally, contractor is required to follow all requirements specified in QMS N03.DMS.3000 (series) for Minimum Equipment, Shipboard Manpower, Maintenance, Training Assessment and Certification Redlines.

C-1.1.10.2. Special Incident Reporting The contractor must inform the USCG of “special incidents” as defined in 46 CFR 4.05 and IAW all applicable USCG regulations. Additionally, the contractor must report all special incidents that result in damage to gear or cargo, injury to person(s), and loss of life IAW COMSCINST 3121.9 (series), Standard Operating Manual (SOM). Special incidents that require a report IAW COMSCINST 3121.9 (series) include, but are not limited to: collision, stranding, grounding, foundering, heavy weather damage, fire, explosion, failure of gear and equipment, and any other damage affecting the seaworthiness of ships.

C-1.1.10.3. Marine Casualty Investigations The contractor must report all marine casualties IAW 46 CFR 97, all other applicable federal regulations, and the most current MSC/USCG Memorandum of Agreement. If the Coast Guard investigates a casualty then the contractor must provide the Contracting Officer, COR, and ABS with the USCG Casualty Investigation Report and all correspondence regarding the marine casualty investigation no later than two (2) calendar days from receipt of the investigation report.

C-1.1.10.4. Weekly Ship Status Report The contractor must submit a weekly email summary to the Program Manager using the Weekly Ship Status Report Template, which will be provided after award.

C-1.1.11. Emergency Sorties The contractor must emergency sortie when directed by an Operational Commander. Operational commanders are not authorized to make changes to the scope of the contract. If compliance will result in expenses that will exceed available funding obligated to the contract, then the Contractor must obtain preapproval IAW Reimbursable Supplies and Services (Operating Contracts) under section G – Contract Administration Data of the contract, prior to incurring the expense.

C-1.1.12. Reserved

C-1.1.13. Design Speed Trials The contractor must conduct periodic speed trials to demonstrate ships are able to obtain design speed. Speed trials are to be conducted for vessels in FOS: (1) Every six months; (2) First opportunity following hull cleaning or propeller polishing; and (3) when directed by the contracting officer or COR. Speed trials for vessels in ROS, will be directed by the contracting officer or the COR and will not exceed two per year. The contractor must submit to the contracting officer and COR a completed copy of the Design Speed Trials Report. The template for the report will be provided after award.

C-1.1.14. Salvage/Rescue Assistance The contractor must immediately notify COMSC, the local MSC Area Commander and COR via telephone when a ship suffers a casualty or becomes disabled at sea.

C-1.1.14.1. Rescue Assistance Report In the event of a rescue assistance situation, the contractor must submit a salvage or rescue/assistance request IAW the provisions of NWP 1-03.1 (series). The contractor must submit this report in conjunction with any CASREP and reports of required emergency repairs. At a minimum, the contractor must include the following in the report:

· Ship Location

· Weather Conditions

· Description of casualty, including cause and action being taken by the crew to control damage

· Type of assistance required

· As applicable, this report must also include:

· Draft forward and aft prior to casualty

· Draft forward and aft after casualty

· Amount of potable water, ballast, and bunkers on ship by tanks, and ruptured, distorted, or otherwise disrupted strength members

· Type of bottom, if aground

· Range of tide and time of next tide, if aground

C-1.1.15. Diver support The contractor must request and receive the approval of the COR prior to utilizing diver services.

C-1.1.16. Cranes and Fueling Stations

C-1.1.16.1. Cranes The Contractor must operate and maintain the vessel(s) shipboard crane equipment.

Future capability of Vertical Launch System (VLS) rearm operations are to integrate with the existing operations of the embarked Expeditionary Rearming Teams (ERTs).

C-1.1.16.2. On Deck Fueling Stations The vessels fueling system consists of two (2) on deck JP5 fueling stations with attached piping, pumps, hoses, tanks and filler nozzles. The Contractor is obliged to ensure fueling systems are operated in accordance with the fuel system safety guidelines.

C-1.1.17. Explosives Handling The contractor must stow and handle explosives and ammunition, including pyrotechnics, IAW USCG regulation, 49 CFR parts 171 through 176, all other applicable federal regulations, and applicable Navy requirements including the requirements in OPNAVINST 8023.2C (series), U.S. Navy Explosives Safety Policies, Requirements, and Procedures, OP 1810, Ordnance Equipment Handling and Shipping Instruction, OP 3347, U.S. Navy Ordnance Safety Precautions, and NAVSEA OP 3221, Loading and Stowage of Military Ammunition and Explosives Aboard Break Bulk Merchant Ships.

C-1.1.18. RESERVED.

C-1.1.19. Set Sea Detail The contractor must comply with applicable Navy requirements and procedures for entering U.S. and foreign ports, which includes requirements in COMSCINST 3121.9 (series), Standard Operating Manual (SOM). During anchoring operations, sailing, and arrival operations, the contractor must set and man a sea detail. At a minimum, the detail must consist of one licensed deck officer, one unlicensed deck department crewmember assigned to the anchor detail, one unlicensed crewmember from the deck department who must be assigned to the steering gear room, and one unlicensed crewmember from the engine department who must be assigned to the steering gear room.

C-1.1.20. Maneuvering The contractor must require the ship Master’s presence on the bridge when docking or undocking a ship, when entering or leaving port, when maneuvering in close waters or near other ships, and at any other time when conditions warrant his/her presence on the bridge.

C-1.1.21. Ship Crew List The contractor must maintain a current crew list for each ship. This list must include the mariner's name, position, license held, and security clearance level. The contractor must submit a crew list to the COR prior to a ship leaving port.

C-1.1.22. Reserved

C-1.1.23. Provisions of Assessments and Studies The Contractor may be required to provide specialized technical or industrial assistance to perform studies and/or assessments of mission matters including but not limited to feasibility of calling potential ports, capability of vessel(s) performing certain types of cargo operations, root cause analyses, and the ability of the vessel(s) to perform unique missions. Any direct costs beyond those otherwise in the fixed rate must require prior approval of the Contracting Officer.

C-1.2. Shipboard Operations

C-1.2.1. Regulatory Body Requirements

C-1.2.1.1. USCG Notification The contractor must notify the local USCG Officer in Charge of Marine Inspection (OCMI) immediately of any scheduled, non-scheduled, or emergency dry-dockings and must make all arrangements for an inspector and/or investigator to attend a ship undergoing any emergency dry-docking.

C-1.2.1.2. USCG Inspection Expenses When a USCG inspector is required to visit a ship in an area where there is no local OCMI, the contractor must coordinate travel arrangements for the inspector. The USCG inspectors’ transportation, lodging, meals and incidental expenses are reimbursed as a pass-through item.

C-1.2.1.3. USCG Inspection Deficiencies The contractor must correct any CG-835's, Notice of Merchant Marine Inspection Requirements or Deficiencies, issued by USCG for ships operated under the contract.

C-1.2.1.4. Reporting Requirements for USCG Issues The contractor must provide all reports and correspondence related to USCG inspections and investigations to the Contracting Officer, COR, MSC Engineering Typedesk, and Program Manager. The contractor must provide the report and correspondence in electronic format no later than two calendar days after the contractor receives it.

C-1.2.1.5. Report of Regulatory Deficiency The contractor must report all regulatory deficiencies, such as a CG-835/USCG letter/ USCG work list. The report must be made to the COR, MSC Engineering Typedesk and the Program Manager (PM) no later than 24 hours after its issuance. The report must be submitted via e-mail in electronic format. The contractor must include the following with the report: a copy of the CG-835/letter/work list, a description of the deficiencies, and the corrective action taken or planned by the contractor to remedy the deficiencies.

The contractor must track and make daily deficiency reports to report the status of corrective actions. If contractor determines a CG-835 will not be completed by the due date, the contractor must immediately notify the Contracting Officer, COR, and Program Manager in writing. Written notification must provide details of the facts and circumstances that prevent the completion by the due date, provide a plan of action for correcting the event detailed in the CG-835, and provide a correction completion date. The contractor must incorporate status reports for outstanding regulatory body deficiencies into weekly operations summary reports.

C-1.2.1.6. Certificates of Inspection (COI) The contractor must maintain each ship’s COI IAW USCG required inspection periodicity. The contractor must have the COI endorsed annually by the anniversary date listed on the COI. When it becomes apparent the COI will not be renewed/endorsed by the anniversary date, the contractor must notify the Contracting Officer, COR, and MSC Engineering Typedesk via voice and email as soon as possible. The contractor must submit to the Contracting Officer, COR, MSC Engineering Typedesk, and Program Manager, copies of all certificates of Inspection no later than two (2) calendar days after issuance/endorsement of the certificate.

C-1.2.1.7. Additional Inspection Requirements The contractor must arrange for and manage USCG inspector/ABS surveyor attendance to obtain all necessary certifications, approvals, and waivers in order to maintain USCG and ABS classification. This includes but is not limited to: operational tests and inspections, alterations to equipment, and inclining experiments. The contractor must have all ABS certificates renewed or endorsed annually as of the anniversary date on the certificates. When it becomes apparent the ABS certificates will not be renewed/endorsed by the anniversary date, the contractor must notify the Contracting Officer, COR, and MSC Engineering Typedesk via voice and email as soon as possible.

C-1.2.1.7.a. Alignment of Inspections The contractor must ensure to the greatest extent possible that the regulatory Inspection dates for both vessels remain aligned.

C-1.2.1.8. Approval for Regulatory Extension Requests The contractor must not seek a deadline extension for satisfying regulatory requirements without receiving prior authorization to make a request from the Contracting Officer, or COR.

C-1.2.1.9. ABS Surveyor Travel When an ABS surveyor is required to visit a ship in an area where there is no local ABS office, the contractor must coordinate travel arrangements. The ABS surveyor’s transportation, lodging, meals and incidental expenses are reimbursed as a pass-through item.

C-1.2.1.10. Reporting Requirements The contractor must provide electronic copies, in Adobe Acrobat PDF format, of all survey reports and certificates, via email to the Contracting Officer, COR, MSC Engineering Typedesk, and Program Manager no later than two (2) calendar days after completion of the availability or in port turnaround period during which each survey was accomplished. The purchase price of ABS reports are reimbursed as a pass-through item when the COR preapproves the expense.

C-1.2.2. Unmanned Engine Room Operations

RESERVED

C-1.2.3. Maintain Charts and Publications Any applicable government provided charts and nautical publications must be maintained onboard the vessel in accordance with COMSCINST 3145.1 (series) and applicable United States Coast Guard (USCG) regulations.

C-1.2.3.1. Electronic Charts The contractor must maintain electronic charts for each ship’s region of operation unless the COR directs otherwise.

C-1.2.4. Maintain Ship(s) Material Readiness The contractor must maintain all ships’ readiness for all operational requirements within the ships’ required operational capability/projected operational environment (ROC-POE). The government will notify contractor of each ship’s operational capability and (ROC-POE) upon award.

C-1.2.4.1. In Port Readiness (FOS) The contractor must maintain each ship's capability to get underway within 24 hours of receipt of sailing orders and must have full crew while in FOS. The contractor must have all main, auxiliary and emergency systems ready for sustained operation at sea at the outset of each voyage. When anticipated maintenance and repair work precludes, or has the potential to preclude, a ship from getting underway within any 24-hour period while in FOS then the contractor must notify the COR and Operational Commander pursuant to applicable Operational Commander guidance. However, the contractor does not need to give notice if a ship is in a scheduled voyage repair period while in FOS.

C-1.2.4.2. In Port Readiness (ROS) The contractor must maintain each ship's capability to get underway within the vessel’s ROS status. The contractor must continuously maintain all main, auxiliary, and emergency systems ready for sustained operation at sea at all times. When anticipated maintenance and repair work will preclude, or has the potential to preclude, a ship from getting underway, the contractor must notify the COR and Operational Commander IAW applicable Operational Commander guidance. However, the contractor does not need to give notice if a ship is in a scheduled voyage repair period while in ROS. The focus of the ship’s force efforts will be on completion of SAMM preventive maintenance items, performing all tests/inspections required by USCG/SOLAS/ABS/Navy, and documenting equipment and material deficiencies. Larger scope repair items will normally be performed by industrial assistance. The emphasis must be on keeping the ship as mission ready.

C-1.2.5. In Port Maintenance In cases where anticipated maintenance, repair, or regulatory body activities will prevent a ship from getting underway and performing the assigned mission within the time allowed for vessel’s status (i.e., FOS or ROS), the contractor must notify the Operational Commander, MSC Area Commander, and COR. This notice must set forth the specific nature of the work to be accomplished, the estimated time required to accomplish the described work, and any viable alternatives that would enable the ship to maintain the original operating schedule. The contractor must request the Operational Commander’s, or Area Commander’s permission to proceed with the work described. The Operational Commander or MSC Area Commander may direct the ship to reschedule the requested work. Operational Commanders and MSC Area Commanders are not authorized to make changes to the scope of the contract. If compliance will result in expenses that will exceed available funding obligated to the contract, then the Contractor must obtain preapproval IAW the instructions for Reimbursable Supplies and Services under section G Contract Administration Data of the contract, prior to incurring the expense. If direction to reschedule and COR concurrence is received, then contractor must proceed with getting the ship underway and performing its assigned mission. This does not affect the approval requirements of Section C-2.5.7 (Industrial Assistance). Additional expenses that are solely needed to respond to rescheduled maintenance, not due to contractor fault, are reimbursed as a pass-through item.

C-1.2.6. Ship Repairs or Industrial Assistance (IA) in Port The contractor must procure and manage IA or technical support IAW C-2.5.7. in the following circumstances:

· The scope or complexity of the work is beyond ship’s force capabilities; or

· The required work cannot be completed by ship’s force within the time allowed by the ship’s schedule; or

· The price for subcontracting the work to a third party is evaluated by the contractor to be more cost effective than using ship’s force and the COR approves use of IA or technical support for the work.

C-1.2.7. Maintenance Cost Responsibility and Accounting The contractor must plan and perform maintenance and repair work for each ship within each ship’s annual budget. In addition to invoice submittals, the Government will utilize the contractor’s monthly maintenance and repair reports to track performance and expenditures. In its accounting system, the contractor must segregate and track pass-through items from costs incurred in performance of this fixed price contract.

C-1.3. Hotel Services

C-1.3.1 General The contractor must provide hotel services to each ship’s crew and temporarily embarked personnel (TEP) personnel approved to berth aboard by the government.

C-1.3.1.1. ROS

The ROS crew for each ship under the contract must be assigned berthing and housed and fed aboard ship seven (7) days per week.

C-1.3.2. Food and Hotel Services The Contractor’s steward department must be responsible for meals and hotel services for the ship’s crewmembers and include these costs in its fixed rate. No additional related expenses of any kind (such as steward dept wages, laundry, etc.) to accommodate ship’s crewmembers are reimbursed as a pass-through item.

C-1.3.2.a. Food and Hotel Service Costs The contractor’s daily rates must include food and hotel services for all crewmembers, but not TEP. Any food or hotel services provided for TEP personnel will be reimbursed as a pass-through item.

C-1.3.2.1. Temporary Embarked Personnel (TEP) The contractor must support embarking TEP when the Government directs the contractor to do so. The contractor must provide berthing and messing to TEP and contractor will be reimbursed as a pass-through item the following rates for each person.

Berthing must be reimbursed at $12.00 per day, per person for TEP.

C-1.3.2.2. In Port Visitors Meal Reimbursements The contractor must allow authorized Government…