PM_Part806 J_A Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263‐21‐AP‐2590

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Officer (NCO 23), 4801 Veterans Drive, Saint Cloud, MN 56303

Organization Activity: Department of Veterans Affairs. Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417

2. Nature and/or Description of the Action Being Processed: A firm‐fixed requirements contract for reagents, solutions, and consumables to process non‐gynecological cytology samples.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Cytology reagents, solutions and supplies for non‐gynecological testing to include the following:

Laboratory Kit – includes 500 Filter & 500 slides (Part Number 70137‐001)

Perservcyt Solution vials (Part Number 0234005)

Cytolyt Solution bottles (Part Number 0236004)

Non‐gyn filters, Blue (Part Number 70205‐001)

Non‐gyn Microscope slides w/circle (Part Number 70372‐001)

Physician’s Kit (Part Number 70136‐002)

Estimated Shipping and Handling

Period of Performance: 10/1/2021 to 9/30/2022 (plus four one‐year option periods)

Estimated Cost (Base and all Options): [REDACTED]

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302‐1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302‐2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302‐3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302‐4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302‐5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302‐6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302‐7;

OFOC SOP Revision 11 Page 2 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Minneapolis VA Cytology laboratory currently owns three processors, two Hologic ThinPrep 2000 and one Hologic 5000 Automated Specimen Prep System. Only the cytology reagents, solutions and supplies identified in section 3, can be used with Hologic Thin Prep processors that are already in place at the Minneapolis VA Laboratory.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Hologic is the manufacture and sole distributor of the required reagents, solutions, and supplies.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: A comparison will be made to the prices found reasonable on previous purchase IAW FAR 13.106‐3 (a)(2)(ii).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The Vetbiz Registry was search using NAICS code 325413 which returned 41 results. Hologic is the manufacture and sole distributor of the required reagents, solutions, and supplies. In addition this justification and approval will be posted on the Contract Opportunities portion of beta.SAM.gov.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: f in the future additional reagents or supplies are needed, the government will conduct a survey of the marketplace to see if additional sources are available, and if additional sources are found this requirement will be competed at this time.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Rachel Pike Date Laboratory Contract Liaison Minneapolis VA Health Care System

[REDACTED]

OFOC SOP Revision 11 Page 3 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andrea Harter Date Contracting Officer Network 23 Contracting Office

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jameson Schwartz Date Branch Chief Network 23 Contracting Office