PLUMBING SCOPE OF WORK.docx

PROJECT DESCRIPTON

Scope & Requirements for FY26 and FY27 – Plumbing Services

The Ohio Department of Natural Resources (ODNR) is soliciting bids for 11 office buildings located within the ODNR central office complex at 2045 Morse Rd. Columbus, OH 43229; and 717 E. 17th Ave. Columbus, Ohio, 43215 (Ohio Expo/Fairgrounds).

The Office of General Services is seeking bids for plumbing for 50 hours of service calls to resolve supply and drain issues related to restrooms, kitchen/breakrooms, and mystery leaks.

Service repairs shall be completed on an as-needed basis and only with prior authorization from ODNR, based on a verbal or written quote to be provided prior to the start of the work. Service repair is budgeted for 50 hours and a contingency amount of $5,000 for material costs. Other recommended repair work may be addressed under this contract, deferred, or completed under another contract, at the discretion of ODNR.

Payment for all labor associated with service repairs shall be made at the hourly rate bid for this item of work, based on the actual amount of time spent at the site. Payment for all material costs associated with repairs shall be made from the contingency allowance provided for this work.

Service reports need to describe tasks completed and recommended actions. The service period will be from July 1, 2025, until June 30, 2027.

NOTE: State of Ohio Prevailing Wage Rates DO NOT apply to this proposal.

A site visit is scheduled for June 04, 2025, at 2045 Morse Road, Columbus, Ohio 42329 at 1:00 p.m. Please meet at the guard house.

Bids are due June 13, 2025.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder.

Preferences: The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Contract Award:

The contract will be awarded to the lowest responsive and responsible bidder by low lot.

Contracting Documents:

When purchasing services, the awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. You will also be asked to complete and sign an Affirmation and Disclosure form. Sample documents included.

Standard Terms and Conditions document(s) is also included for your review.

Site Visit: Prior to submitting a bid response, offerors are encouraged to visit the location.

A site visit is scheduled for contractor site visit is scheduled at 2045 Morse Road, Columbus, Ohio 43229. June 4, 2025 @ 1:00 PM. Meet at the guard house.

Once a contract is awarded, the failure of the bidder to have visited the site to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: Invoices Origin-DNR-488

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

· Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

· Supplier full name as it appears on your PO.

· The Ship to and/or service facility name and full address

· Unique invoice number

· Date of service or date work was completed.

· Complete itemization of services performed, materials or goods supplied and/or labor furnished.

· Line charge(s). If parts are included, please break out the line charges with product and charges separately.

· No State of Ohio sales tax. Tax Exemption #31-1334820.

· Remit to address must match our records for payment

· This PO is only valid for the goods and/or services received through June 30, 2026. Any goods/services received after June 30, 2026, will require a new PO.

All fields mentioned above are required to be considered as a correct invoice. Failure to provide this information will result in a returned invoice and delayed payment.

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