Playground Safety Chips.pdf

West Ottawa Playground Safety Chips

Request for Sealed Bids

All bids are due by Wednesday, May 6th, 2026 at 11:30 AM

Contact Information:

Tom Swifney

Director of Buildings and Grounds 3600 152nd Ave.

Holland, MI 49424

Phone: 616-786-2035 Email: swifneyt@westottawa.net

Notice to Bidders

Playground Safety Chips

West Ottawa Public Schools will accept sealed bids for Playground Safety Chips installation as described in the attached specifications. Bids will be accepted until 11:30 AM local time, Wednesday, May 6th, 2026, at which time they will be publicly opened and read aloud. No oral, telephonic, telegraphic, e-mail or facsimile proposals will be accepted.

Bid submissions shall be firm for ninety (90) days from the date of bid opening. Bids must be submitted on the attached bid form and be signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Chris Lahaie West Ottawa Public Schools

Administration Building 1138 – 136th Avenue Holland, MI 49424 Re: Playground Safety Chips

All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the WOPS Board of Education or the Superintendent of West Ottawa Public Schools. The WOPS Board of Education shall not accept a bid that does not include a sworn and notarized familial relationship disclosure statement. All bids shall include an Affidavit of Compliance – Iran Economic Sanctions Act in compliance with “Iran linked business” within the meaning of the Iran Economic Sanctions Act. A PLM bond is required for all bids exceeding $50,000. and should remain separate from base bid.

Bids must be marked on the envelope, “Playground Safety Chips,” and the bidder’s name must be identified on the envelope. Bids should be addressed to Chris Lahaie, Associate Superintendent for Business Services, West Ottawa Public Schools. West Ottawa Public Schools reserves the right to accept or reject all or any portion of a bid, and is not bound to accept the low bid. A bid may be rejected, if not accompanied by any data required by the Bidding Documents, or which is in any way incomplete or irregular. West Ottawa Public Schools shall have the right to waive informalities or irregularities in a bid received, and to accept a bid which, in the judgment of West Ottawa Public Schools, is in the best interests of West Ottawa Public Schools.

Questions should be directed to Tom Swifney, Director of Buildings & Grounds at 616 786-2030.

Specifications for Playground Safety Chips

General Requirements

I. Scope of Work The District desires to obtain bids for the installation of playground safety chips at all schools listed on bid form.

• Installation of Playground Safety Chips at all buildings listed on bid form

• Cubic Yard quantities must reflect what is shown on bid form

• Installation can begin on June 8th of 2026 and work is to be completed in its entirety by June 30th of 2026

West Ottawa Public Schools Bid Proposal for Playground Safety Chips – Due May 6th, 2026

Contractor’s Information

Contractor’s Name: Phone #:

Address:

PLAYGROUND SAFETY CHIPS SUPPPLY AND INSTALLATION: Complete any Areas of Interest

The cost must include material, delivery and installation with blower truck and clean up. There are NO additional fuel or delivery charges.

Great Lakes Elementary 350 yards ________________________

Lakeshore Elementary 180 yards ________________________

Lakewood Elementary 235 yards ________________________

Pine Creek Elementary 400 yards ________________________

Riley Farms Elementary 280 yards ________________________

Sheldon Woods Elementary 190 yards ________________________

Waukazoo Elementary 210 yards ________________________

Woodside Elementary 350 yards ________________________

Please list the names of any subcontractors:

AFFIDAVIT OF BIDDER

The undersigned, owner or authorized officer of __________________________ (the bidder), pursuant to the familial disclosure requirement, hereby represent and warrant that no familial relationships exist between the bidder or any employee of the bidder, and any member of the Board of Education of West Ottawa Public Schools or the Superintendent of the District.

BIDDER:

(Company Name)

By:________________________________________ (Signature)

Title:_______________________________________

STATE OF MICHIGAN )

) SS.

COUNTY OF_________________ )

This instrument was acknowledged before me on the ______ day of _____________________ 26 .

(Notary Public Signature)

___________________________ County, Michigan

My commission expires:_______________________

Acting in the county of:________________________

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, directors and employees.

The undersigned, owner or authorized officer of _________________________________ (the bidder), pursuant to Michigan Public Act No. 517 of 2012, the “Iran Linked Business” requirement provided in the Ottawa Area ISD Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the bidder will not become an “Iran Linked Business” at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder: ___________________________________________________ (Company Name)

By: ___________________________________________________ (Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

______________________ County, on this _____day of ___________________, 20__, ______________________________________________ SS:

(Notary Public Signature)

My Commission expires: _________________________

Acting in the County of: __________________________