Playground_and_Fully_Automated_Splash_Pad_System.pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

RFQ Request for Qualifications

24-025RC-JG-RFQ

Playground and Fully Automated Splash Pad System

Request for Proposals Advertised June 20, 2024

Pre-Proposal Meeting (Mandatory) July 10, 2024, 9:00am

Sadye Gibbs Martin Community Center, 302 S.

Maryland Avenue, Plant City, FL 33563

Question Submission Deadline July 22, 2024, 2:00pm

Proposal Submission Deadline August 1, 2024, 2:00pm

Playground and Fully Automated Splash Pad System

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City of Plant City

RFQ Request for Qualifications

I. Submittal Instructions II. Project Summary

III. Scope of Services, Specifications, and Requirements IV. Respondent Responsibilities

V. SELECTION PROCESS AND CRITERIA

VI. City Rights and Procedures

VII. CONTRACT NEGOTIATIONS AND EXECUTION

VIII. RESPONDENTS CONTRACTING WITH THE CITY SHALL

IX. Evaluation Criteria X. Vendor Requirements & Acknowledgements

Attachments:

A - Conceptual Example 1

B - Conceptual Example 2

C - Conceptual Example 3

D - Conceptual Example 4

E - Conceptual Example 5

F - Conceptual Example 6

G - Conceptual Example 7

H - Draft Agreement

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1. Submittal Instructions

1.1. Submittal Location & Deadline

Responses may be received up to but not later than 2:00 pm local time on Thursday, August 1, 2024 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov.

The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

The City of Plant City strongly recommends completing your response well ahead of the deadline.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

1.2. Valid Terms

Responses shall be valid for no less than 90 days from the date the City opens the responses.

1.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason or no reason. Responses submitted after the deadline shall be rejected. Fax, e-mail, or telephone responses shall be rejected. Responses that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

1.4. Forms

Submittals shall be made as described and required herein. Required forms shall be signed by the company owner or other legally authorized individual(s).

1.5. Contract Term

Not Used.

1.6. Fee

Not Used.

1.7. Contract Documents

The Contract attached hereto is a draft of the Contract required by the City to award the project described in this Request for Proposals. It is the Respondent’s responsibility to review and understand the Contract. If the Respondent requires any modifications or additional terms and conditions to the Contract, they shall detail the desired changes and submit them under the Tab, clearly titled “Additional

Terms/Modifications”. That page then must be attached to the response form and

24-025RC-JG-RFQ P a g e | 4 submitted as part of the respondent’s proposal. Contract modification requests after the Request for Proposals has been submitted shall not be considered.

1.8. Licenses & Certification

Respondent must include the following with its response:

• A copy of its State of Florida General Contractor License

• A copy of its Authorization to transact business in the State of Florida.

1.9. Insurance Requirements

In submitting a proposal the respondent affirms that if selected the following insurance will be provided as an attachment to their contract.

Workers’ Compensation Insurance: Awardee shall procure and maintain during the life of this contract Workers’ Compensation Insurance for all of its employees to be engaged in work on the Project under this Contract, and in case any such work is sublet, Contractor shall require the

Subcontractor similarly to provide Workers’ Compensation Insurance for all the Subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by Contractor’s Workers’ Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this contract is not protected under the

Workers’ Compensation statute, Contractor shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected.

Contractor shall indemnify and hold the City of Plant City harmless for any claim made by the

Subcontractor for Workers” compensation. Note: If Contractor claims to be exempt from

Workers’ Compensation Insurance, then a Certificate of Exemption from the State shall be produced upon request.

Comprehensive Liability and Property Damage Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Liability Insurance in an amount satisfactory to Owner, but not less than $300,000.00 for injuries, including accidental death, to any one person, and subject to the same limit for each person, in an amount not less than

$1,000,000.00, on account of one accident, and Property Damage Insurance in an amount not less than $1,000,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Comprehensive Automobile Liability Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Automobile Liability Insurance in an amount of

$500,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Subcontractor’s Comprehensive Liability and Property Damage Insurance: The Awardee shall require each of its subcontractors to procure and maintain during the life of their contract

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Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.

Professional Liability Insurance: Awardee shall procure and shall maintain during the life of this contract and for a period of three (3) years after the Project is completed, Professional Liability insurance in the amount of $1,000,000 for Consultant’s errors and omissions, exclusive of defense costs. If policy provides coverage on a claims-made basis, such coverage must respond to all claims reported within at least three (3) years following the period for which coverage is required, unless a longer period is indicated in the Contract.

The certificate of insurance shall include as a certificate holder:

City of Plant City

Attn: City Manager

302 West Reynolds Street

Plant City, FL 33563

1.10. Indemnification

Section 1.15, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify respondents.

1.11. All-Inclusive Cost

Prices given by respondents shall include all costs associated with the product or service proposed.

1.12. Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a respondent in reviewing, evaluating, preparing, or submitting a response. Respondents are solely responsible for the entire expense of responding to this solicitation.

1.13. Proposal Format

The respondent shall submit a proposal to the City meeting the minimum requirements identified. The requirements stated herein do not preclude the proposer from furnishing additional information as deemed appropriate. Submittal deviation from the minimum requirements stated herein may be cause for rejection from further consideration.

1.14. Confidentiality

If a Respondent wishes to claim confidentiality on any information provided in their response, any/all such information must be submitted in the Redacted Responses section, through the city's e-Procurement system located at https://procurement.opengov.com/portal/plantcitygov.

1.15. Additional Services

The City may require additional goods and services outside the original scope for related services. The cost will be separately negotiated at the time of the request.

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2. Project Summary

2.1. Project Summary

The City of Plant City, Florida seeks responses from qualified and licensed vendors, who are experienced with design-build projects, for the Playground and Fully Automated Splash Pad

System project, as indicated herein. This Request for Qualifications (RFQ) and related documents are open for public inspection online at https://procurement.opengov.com/portal/plantcitygov.

NO VALUE

2.2. Submittal Deadline and Bid Opening

Responses may be received up to but not later than 2:00 pm local time on Thursday, August 1, 2024via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov. The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of

Plant City strongly recommends completing your response well ahead of the deadline.

2.3. Mandatory Pre-Proposal Meeting Walkthrough

A mandatory pre-proposal meeting will be held on Wednesday, July 10, 2024, at

9:00 am in the Sadye Gibbs Martin Community Center, 302 S. Maryland Avenue, Plant City, FL 33563. A mandatory walkthrough of all sites will follow the pre-proposal meeting.

2.4. Questions

Plant City Procurement Department is the only staff designated and authorized to answer questions about this RFQ. Respondents may rely only on written responses or interpretations from the Procurement Department. Verbal and/or written responses given by other City staff in response to RFQ questions shall not be binding on the City.

The deadline to submit questions is not later than 2:00 pm local time on Monday, July 22, 2024.

Proposers should submit all questions regarding this RFQ via the City's eProcurement portal, located at https://procurement.opengov.com/portal/plantcitygov.

All answers to questions and addendums will be posted via the City's eProcurement Portal.

https://procurement.opengov.com/portal/plantcitygov

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Respondents may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the respondents to check the website for answers to all questions.

3. Scope of Services, Specifications, and Requirements

Scope of Services

3.1. Scope of Services

1. Project Summary:

The City of Plant City is soliciting proposals from experienced contractors to design and construct a turn-key playground and fully automated splash pad system at the Sadye Gibbs

Martin Community Center. The project aims to provide a safe and engaging outdoor recreational space for the community members, particularly children and families. The contractor will be responsible for the design, installation, and testing of the playground and splash pad system, ensuring that all specifications and standards are met. The project location is 302 S. Maryland Avenue, Plant City, FL 33563.

2. Detailed Specifications:

The contractor must adhere to the following specifications and standards for the playground and splash pad system:

o The playground should be designed for children aged 2-12 and comply with the guidelines set by the Consumer Product Safety Commission (CPSC) and American

Society for Testing and Materials (ASTM).

o The playground equipment must be made of durable materials, such as UV-resistant plastics, stainless steel, and weather-resistant coatings to withstand the outdoor elements.

o Safe fall surfaces, such as rubber or wood mulch, must be installed around the play structures to minimize the risk of injuries.

o The playground should include a variety of play elements, such as slides, swings, climbing structures, and interactive panels.

o All play structures should be ADA-compliant, providing accessibility to children with disabilities.

o The splash pad system should have age-appropriate water features and comply with the standards set by the International Play Equipment Manufacturers Association

(IPEMA) and ASTM.

o The splash pad system should include automatic water management and filtration systems, ensuring water quality and safety.

24-025RC-JG-RFQ P a g e | 8 o The layout and design of the splash pad should maximize water play and create an engaging recreational environment.

o All equipment, materials, and installations should meet local and state building codes and regulations.

2. Service Requirements:

The contractor must provide the following services as part of the project:

o Prepare and submit a detailed design plan for the playground and splash pad system, including 2D and 3D visualizations and material specifications.

o Procure all necessary equipment, materials, and fittings for the playground and splash pad system.

o Coordinate with utility providers to ensure proper access to water and electricity for the splash pad system.

o Excavate and prepare the site for the installation of the playground and splash pad system.

o Install all play structures and splash pad features according to the approved design plan and specifications.

o Ensure proper connections of water supply, drainage, and filtration systems for the splash pad.

o Test and calibrate all splash pad features and systems to ensure proper functionality and safety.

o Provide comprehensive training for City staff on the operation and maintenance of the playground and splash pad system.

o Deliver all necessary operation and maintenance manuals, warranties, and certifications for the installed equipment and systems.

o Provide post-construction support and address any issues or deficiencies identified during the warranty period.

3. Delivery Requirements:

The project has the following delivery requirements:

o The contractor must submit a detailed proposed timeline for the project, including key milestones and completion dates.

o All design plans and specifications must be reviewed and approved by the City before any construction work begins.

24-025RC-JG-RFQ P a g e | 9 o The contractor must provide regular progress reports to the City, highlighting the completion of specific tasks and any potential delays or challenges.

o The project must be completed within the agreed-upon timeframe and delivered according to the approved design plans and specifications.

o The contractor must ensure a clean and safe worksite throughout the construction process and properly dispose of any construction debris.

o Upon completion of the project, the contractor must conduct a final inspection with the City to ensure all requirements are met.

o All project documentation, including as-built drawings, operation manuals, warranties, and certifications, must be delivered to the City.

4. Respondent Responsibilities

Proposal Response:

A. Review Documents. Respondent must review all plans, specifications, and contract documents related to this RFQ. Failure to review all plans, specifications, forms, contracts, addenda, or other documents shall not relieve Respondent from any obligations contained in this RFQ or subsequent contracts with the City. Submittal of

Proposals shall serve as Respondent’s acknowledgement that it has reviewed and understood all of the RFQ requirements and documents.

B. Fill-In Required Forms. Respondents submitting must accurately and completely fill-in the response forms included in the Vendor Requirements & Acknowledgements

Section. Respondent must submit those forms along with other documents listed in this section and elsewhere in this RFQ. Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in rejection of

Respondent’s submittal.

C. Legal Requirements. Respondents are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that are applicable to the services being solicited in this bid. A respondent’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a response shall constitute the respondent’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the respondent’s ignorance thereof. If a respondent believes provisions in the solicitation are contrary to or inconsistent with any law, 24-025RC-JG-RFQ P a g e | 1 0 ordinance, or regulation, then the respondent shall promptly report those provisions in writing to the City.

Performance Requirements:

A. Unauthorized Alien(s)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the

Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT

CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S.

Citizenship and Immigration Services (USCIS), part of the Department of Homeland

Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to Federal databases to help employers determine employment eligibility of new hires and the validity of their

Social Security numbers.

If your company wishes to avail themselves of this program, you can register online for

E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding

(MOU) that provides the terms of agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU.

Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-Verify, please visit E-Verify |

USCIS or contact USCIS at 1-888-464-4218.

B. Schedule of Subcontracting- Respondents who will be subcontracting any portion of the work shall state name, address and service discipline of proposed sub-contractor. The

City reserves the right to accept or reject any proposed sub-contractor. Sub-contractor changes or additions during the performance of the resulting contracts for the RFP shall require prior approval by the City’s representative.

C. Certification. Proposals in response to this RFP shall be deemed as Proposer’s certification that it has fully considered all factors associated with this RFP, including any addenda.

http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify https://www.uscis.gov/e-verify https://www.uscis.gov/e-verify

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D. Sworn Statement on Public Entity Crimes. A person or affiliate as defined in Section

287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a

Contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a Contract with a public entity for the construction or repair of a public building or public work; may not submit responses, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of $25,000 for a period of 36 months following the date of being placed on the convicted vendor list.

Respondents must fill out and sign the form titled “SWORN STATEMENT UNDER

SECTION 287.133(3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

E. Maintain an adequate staff of qualified personnel.

F. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

G. Cooperate fully with the City in the scheduling and coordination of all phases of the work

H. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

I. Perform any additional work required for a particular change order approved by the City.

J. Have approval from the City in writing prior to commencement of any change order.

K. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the

City.

L. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

5. SELECTION PROCESS AND CRITERIA

Responses will be reviewed and ranked by the Evaluation Committee based upon the above criteria. Public presentations to the Evaluation Committee may be requested of the

Respondents. Each member of the Evaluation Committee will perform their own independent scoring based upon the criteria herein and the highest ranked Proposer shall be determined by the order of ranking from highest to lowest score. The Evaluation Committee members have the

24-025RC-JG-RFQ P a g e | 1 2 right to correct any errors that may be made in the evaluation and selection process. The City is not obligated to award a contract, and the Evaluation Committee members may decide to recommend rejection of all responses. Selection of Respondent shall follow the procedures adopted by the City of Plant City and Section 287.055, Florida Statutes. The selection process shall be open to the public, and records shall be maintained in accordance with Florida records retention requirements.

6. City Rights and Procedures

6.1. Authorized Representative

The City Manager (or designee) is the City's authorized representative on this project.

6.2. Response Evaluation

The City will assemble a committee to evaluate responses. City may require Respondents to make presentations, to attend meetings, or to provide additional information in order to better understand the responses and /or Respondent’s capability to complete the work.

6.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason.

Responses submitted after the deadline shall be rejected. Mailed, fax, e-mail, or telephone responses shall be rejected. Responses which are incomplete, conditional, obscure, or which contain terms or additions not called for, or irregularities of any kind may be rejected at the sole discretion of the City.

6.4. Award

Selection committee will evaluate the proposals. Selection will be made on the basis of collective scores of the evaluation committee.

Contracts with prices that are not greater than $50,000 may be awarded by the City Manager.

The City Commission makes the final decision regarding award or rejection of contracts that are greater than $50,000.00.

6.5. Notice of Award

Upon evaluation of the proposals and when selection has been made, the Procurement

Department will issue a Notice of Intent to Award to the selected awardee(s).

6.6. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s sole opinion, do not materially affect a Respondent’s submittal.

6.7. Verification of Respondent's Capability

The City will verify Proposer’s ability to complete the work specified in this RFQ. Verification may include evaluating Proposer’s:

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A. Prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Licenses and certifications.

D. Equipment, machinery, and/or facilities.

E. Background & references.

F. Litigation history involving similar work.

6.8. Notice to Proceed

After the contract resulting from this RFQ has been fully executed, a Purchase Order will be issued and a Notice to Proceed given by the authorized City representative.

6.9. Termination for Convenience

The City, at its sole discretion, reserves the right to terminate the contract resulting from this

RFQ upon thirty (30) calendar days written notice. Upon receipt of such notice, the vendor shall not incur any additional costs under the contract. The City will be liable only for reasonable costs incurred by the vendor prior to notice of termination. The City will be the sole judge of

“reasonable costs”.

6.10. Termination for Cause

The City reserves the right to terminate the contract resulting from this RFQ, in part or in whole, or effect other appropriate remedy in the event the vendor fails to perform in accordance with the terms and conditions stated in the contract. The City further reserves the right to suspend or debar the vendor in accordance with the City’s policies and procedures. The vendor will be notified by letter of the City’s intent to terminate. In the event of termination for cause, the City may procure the required goods or services from any source and use any method deemed in its best interest. All re-procurement cost will be borne by the vendor.

6.11. Revocation of Award

If the City discovers that the Respondent has misrepresented anything in their response or that the Respondent, in the City’s opinion, is no longer reasonably capable of performing the work as proposed, the City may revoke the award at any time. The Procurement Department will issue the revocation in writing to Respondent.

The City reserves the right to award the contract to the next highest ranked Respondent if the highest ranked Respondent fails to fulfill the contractual obligations.

7. CONTRACT NEGOTIATIONS AND EXECUTION

Contract negotiations shall follow the procedures adopted by the Plant City Commissioners and

Section 287.055, Florida Statutes. The Evaluation Committee may require selected Respondent to submit technical or other additional information related to its response during contract negotiations. Should a satisfactory contract not be negotiated with the top ranked Respondent, 24-025RC-JG-RFQ P a g e | 1 4 then next ranked Respondents shall be contacted and negotiations shall begin with each highest ranked Respondent and so on, until the City has the contract it desires. Procurement and contracting of all Professional Services shall conform to all policies of the City’s ordinances, codes, and technical standards as well as State and Federal law and regulations including, but not limited to, 24 CFR, Part 85, and Section 287.055, Florida Statutes. Those contracts will include provisions required by federal, state or local laws, regulations, ordinances or executive orders and provisions required by policies adopted by the City.

8. RESPONDENTS CONTRACTING WITH THE CITY SHALL

A. Perform all professional services to current professional standards of the applicable discipline.

B. Maintain an adequate staff of qualified personnel.

C. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

D. Cooperate fully with the City in the scheduling and coordination of all phases of the work.

E. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

F. Perform any additional work required for a particular change order approved by the City.

G. Have approval from the City in writing prior to commencement of any change order.

H. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the City.

I. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

9. Evaluation Criteria

Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Ability of Respondent, Personnel, and

Staff Experience

a. Illustrate the Respondent’s proposed project team as it relates to the “Scope of

Services” section of this RFQ, indicating key personnel and their relationship to project tasks, especially the Project

Manager. Identify whether the respondent is a joint venture, which entity is the project lead, and if this joint venture team has any prior experience working together.

b. Indicate the specific project related capability, including training and experience, of all the proposed staff and indicate the adequate depth and abilities.

Give brief resume of the key person(s) to be assigned responsibilities for project under this RFQ.

c. Responses shall include information indicating if the Respondent was not the lead consultant for mentioned projects, description of actual involvement, percentage of work subcontracted for mentioned projects. Also, project descriptions included in staff resumes should provide some detail of the person’s actual involvement with the project.

Points Based 20 (20% of Total)

2. Relevant Project Experience

a. Include a description of the

Respondent’s past and current related experience. Consideration will be given to the successful completion of previous projects and their complexity. List the projects which best illustrate the most relevant experience of the Respondent and current staff, including partners and members assigned to such project(s).

b. Provide a minimum of three (3) projects performed within the past ten (10) years for which your firm completed similar scope of work services.

c. It is preferred that the Project Manager

& Staff that are indicated as key personnel for this response to the RFQ provide projects located in Florida.

Points Based 25 (25% of Total)

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3. Location/Accessibility

Describe the Respondent’s proximity to the location of this project.

Points Based 15 (15% of Total)

4. Project Understanding and Approach

Proposers shall describe their understanding of the project, their approach to completing the project, detail potential risks, detail their approach to collaboration with the City, and their quality control plan.

Points Based 23.5 (23.5% of Total)

5. Current and Projected Workload

The projected workload includes current projects winding down and new projects ramping up for next 2 years. Ideally, the combined total is close to your

Respondent's productive capacity.

Points Based 15 (15% of Total)

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6. Local Preference

Local Preference. The City has adopted a local preference policy (Section 2-151 Plant

City Code). As part of the RFQ evaluation, qualifying Consultants will be awarded 1½ points toward their final point total. A

Consultant qualifies for award of local preference points if it has met all of the following:

A. Paid its applicable City business tax for the current year in which this RFQ is issued. Consultants that request local preference must include in their submittal packets a copy of the receipt proving payment of the City’s business tax.

B. A license issued by the State of

Florida allowing it to engage in the business of providing the goods/services requested in this

RFQ.

C. A physical office located within the city limits of Plant City. The office must be staffed by at least two full-time equivalent employees, and must have been established at least six months before the submittal deadline. Post Office boxes are not verifiable and will not be accepted as proof of a physical office location. A Consultant that does not meet the criteria above shall not receive 1½ points toward its final point total.

Points Based 1.5 (1.5% of Total)

10. Vendor Requirements & Acknowledgements

10.1. Proposal Submittal*

*Response required

10.2. Statement of E-Verify Requirements Compliance*

By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

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The Successful Respondent acknowledges that Section 274A of the Immigration and

Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify

System that allows employers to verify employee eligibility in an efficient manner; and that the

Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the

E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with

Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland

Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the

Contract without penalty. In the event of such breach or termination, the Successful

Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT

ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN

WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE

PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A

MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082

OR § 775.083, FLA. STAT.

☐ Please confirm

*Response required

10.3. Sworn Statement Under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes*

Please download the below documents, complete, and upload.

• SWORN_STATEMENT_PURSUANT_TO...

*Response required

10.4. Drug-Free Workplace Statement*

By confirming, the respondent, in accordance with Florida Statute 287.087 hereby certifies that the firm they are representing for this bid does the following:

https://government-project.s3.us-west-2.amazonaws.com/70287/0d72c055-04df-4d41-bbbf-f0ee62e3c12c_SWORN_STATEMENT_PURSUANT_TO_SECTION_287_-_Plant_City.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OMO6Y5EG%2F20240620%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240620T145526Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIF4VOhri33eLzQuMNGmgQ5JQyUCbFtRW5beGhkABRdvNAiEAhAzxFMyt9RZA2cwzzKlcdz%2F2MXK2l4RQAMQPrN3XuogqgwUISBACGgw4OTIzNjQ2ODc2NzIiDBVe8gScPPgObG9VIyrgBLrvceFqBXD7TRnda6Po2jhGlHQUZRh7li95qcFz%2BOnt%2Fs%2BBacyFT0QW8sPj0BSD2e16Rfcsbp%2FtCyQjcBOt3KVhnWewkUSwPJjcOCUnprphMZOGc%2By7JTI7zNEGIsd59bWIEtRcRSwjRFpBJwZ8PD370pxaJ7xQaRdXvHwewh4u1RrDg6brdvta5fEe4ts%2BN4RpcZAFyb2tZG1FNDyel1XLcPGW%2B%2FyrvvnGAyLZ5p19Ntr7%2BDFl%2FmQpKCF0H97094d8LIESX0%2F5lsnJxirLqOXuBMIcfnDzaDakIMXAWC2Sy08N43nvBjUeEgAqf%2FBuBNtbrO3UaTr6q7US0xwXjqoXQxqeBalRxN1fvr%2BWaUGyJeBefG1g4vuWJxXputbEOWrHm9vj92bQNfGcKmIOUfKsL%2BRciLm4fuWYHbm5JOmbksParwA9hCCj8iFZzDTiJQEjABE4IqeEPL%2BZA1ey%2BN655Ec8k5975Xe9QifddBOruwijt5jn%2BnRtCmyowB0n%2B%2FaUZP48EOBphT%2BQwMUXlwuyOn67rhyxUa1ZtgufKT33n36dR8v8rkk8h0TOGWKesEWJYCW5v%2BL5a4y9z2jkI5WpkTqoW8Gnfc36GpU3OVxAYhBKZXElv0HD0SPG%2FfipXEMrfry%2Fe6prKWizWCjcga1%2BLEptza1dSyMcAv0%2F%2FjzRAsFAjqoKaflnLhQ1jCBr1tzbFTRz7dQTTJ5SwMAMkdLEZ0OMoZg0V5%2FgVJZZ6Tw9IQMVFPOln1qopnY5QfeOztEhXRGfArMxPIkSerQ9OwDtMP3wtazw0CzbCGjAFqp6MJ7%2B0LMGOpsB6o7ILc5yzjql6fLY%2BuarKGxequx7owEnQ3SvR0vTatqm0RjbWmc4tMFCWm9uV947FG%2BexgKVViVUKqeJbqXgbwyxAudrtaOTejMU0cU7lR4Hzmt12t38RHcsm1xhl5eK4kxHFU%2F6AbhbexPip2PVdf28HCU256MZ3G7fWLhELhOK1T1J1EFjLrVxuHtxyIJlzlpjjnvAmB0vzzI%3D&X-Amz-Signature=cf40bb93f8463fe3a41cd129a26f214f6561591219ce0c248bbe9d0722643958&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SWORN_STATEMENT_PURSUANT_TO_SECTION_287_-_Plant_City.pdf%22&x-id=GetObject

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Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the Drug-Free statement.

Notify the employees that as a condition of working on the commodities or contractual services that are under bid, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no lo contendere to, any violation of Chapter

1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.

☐ Please confirm

*Response required

10.5. Public Records Act/Chapter 119 Requirements*

By confirming, the successful respondent agrees to comply with the Florida Public Records Acts to the fullest extent applicable, and shall, if this engagement is one for which services are provided by doing the following:

A. Successful Respondent shall keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service;

B. Successful Respondent shall provide the public with access to such public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes or as otherwise provided by law;

C. Successful Respondent shall insure that public records that are exempt or that are confidential and exempt from the public record requirements are not disclosed except as authorized by law; and

24-025RC-JG-RFQ P a g e | 2 0

D. Successful Respondent shall meet all requirements for retaining public records and transfer to the public agency, at no cost, all public records in possession of the

Successful Respondent upon termination of the contract and shall destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City.

The parties agree that if the Successful Respondent fails to comply with a public records request, then the City must enforce the contract provisions in accordance with the contract and as required by Section 119.0701, Florida Statutes. Notwithstanding any other requirement herein stated, the Successful Respondent shall comply fully with the requirements of Florida

Statutes 119.0701.

☐ Please confirm

*Response required

10.6. Non-Collusion Statement*

By confirming, the respondent attests that:

A. He/she is the representative of the firm, the respondent that has submitted the attached response.

B. He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation.

C. Such solicitation is genuine and is not a collusive or sham solicitation.

D. Neither the said respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by

Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Winter

Park, Florida, or any person interested in the proposed Agreement.

E. The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant.

24-025RC-JG-RFQ P a g e | 2 1

☐ Please confirm

*Response required

10.7. No Contact Clause*

By confirming, the respondent agrees to abide by the City's "No Contact Clause" and understands that violation of this policy shall result in disqualification of their proposal/submittal.

The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Proposals) issued by the City through the City Procurement Division.

The period commences when the procurement document is received and terminates when the

City Commissioners, City Manager, or their designee, approves an award.

When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/respondents and members of the City

Commissioners, the City Manager, City employees or members of the Approved Review

Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.

Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.

Any attempt by a vendor/respondent to influence a member or members of the aforementioned shall be grounds to disqualify the respondent from consideration during the selection process.

☐ Please confirm

*Response required

10.8. Conflict of Interest*

For purposes of determining any possible conflict of interest, all bidders/responders, must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “yes” (a City employee, elected official is also associated with your business), or

“no”.

☐ Yes

☐ No

*Response required

When equals "Yes"

10.8.1. Conflict of Interest Dislcosure*

24-025RC-JG-RFQ P a g e | 2 2

If yes, give person(s) name(s) and position(s) with your business.

*Response required

10.9. Affidavit Certification Immigration Laws*

The City Of Plant City will not intentionally award City contracts to any contractor who knowingly employs unauthorized Alien Workers, constituting a violation of the employment provisions contained In 8 U.S.C. Section 1324 A(E) {Section 274a(E) of The Immigration And

Nationality Act (“INA”).

The City Of Plant City may consider the employment by any contractor of unauthorized Aliens a violation of Section 274a(E) of the INA. Such violation by the recipient of the employment provisions contained in Section 274a(E) of the INA shall be grounds for unilateral cancellation of the contract by the City Of Plant City.

By confirming, bidder attests that they are fully compliant with all applicable immigration laws

(Specifically to the 1986 Immigration Act and subsequent amendments).

☐ Please confirm

*Response required

10.10. ...................................................................................................... Re spondent References

Please download the below documents, complete, and upload.

• Respondent_References.docx

10.11. ...................................................................................................... Ve ndor Instructions*

By confirming, If your company provide services performed on City property, you will also be required to submit an ACORD Insurance Certificate naming the City of Plant City as an additional insured, along with a copy of the additional insured endorsement from your policy, prior to services being rendered.

The City of Plant is exempt from the payment of Florida sales and use tax. Copies of the City's

Sales Tax Exemption Certificate are available upon request to cpcprocurements@plantcitygov.com.

The City's payment terms are Net 30 and all invoices/billing should be sent to: City of Plant City, PO Box C, Plant City, FL 33564.

Submission of a proposal constitutes agreement with the Purchase Order Terms and Conditions as found on the City's website: https://www.plantcitygov.com/procurement.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/70287/1f331a1b-97b5-40d7-a75b-cb863fa116e3_Respondent_References.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OMO6Y5EG%2F20240620%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240620T145526Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIF4VOhri33eLzQuMNGmgQ5JQyUCbFtRW5beGhkABRdvNAiEAhAzxFMyt9RZA2cwzzKlcdz%2F2MXK2l4RQAMQPrN3XuogqgwUISBACGgw4OTIzNjQ2ODc2NzIiDBVe8gScPPgObG9VIyrgBLrvceFqBXD7TRnda6Po2jhGlHQUZRh7li95qcFz%2BOnt%2Fs%2BBacyFT0QW8sPj0BSD2e16Rfcsbp%2FtCyQjcBOt3KVhnWewkUSwPJjcOCUnprphMZOGc%2By7JTI7zNEGIsd59bWIEtRcRSwjRFpBJwZ8PD370pxaJ7xQaRdXvHwewh4u1RrDg6brdvta5fEe4ts%2BN4RpcZAFyb2tZG1FNDyel1XLcPGW%2B%2FyrvvnGAyLZ5p19Ntr7%2BDFl%2FmQpKCF0H97094d8LIESX0%2F5lsnJxirLqOXuBMIcfnDzaDakIMXAWC2Sy08N43nvBjUeEgAqf%2FBuBNtbrO3UaTr6q7US0xwXjqoXQxqeBalRxN1fvr%2BWaUGyJeBefG1g4vuWJxXputbEOWrHm9vj92bQNfGcKmIOUfKsL%2BRciLm4fuWYHbm5JOmbksParwA9hCCj8iFZzDTiJQEjABE4IqeEPL%2BZA1ey%2BN655Ec8k5975Xe9QifddBOruwijt5jn%2BnRtCmyowB0n%2B%2FaUZP48EOBphT%2BQwMUXlwuyOn67rhyxUa1ZtgufKT33n36dR8v8rkk8h0TOGWKesEWJYCW5v%2BL5a4y9z2jkI5WpkTqoW8Gnfc36GpU3OVxAYhBKZXElv0HD0SPG%2FfipXEMrfry%2Fe6prKWizWCjcga1%2BLEptza1dSyMcAv0%2F%2FjzRAsFAjqoKaflnLhQ1jCBr1tzbFTRz7dQTTJ5SwMAMkdLEZ0OMoZg0V5%2FgVJZZ6Tw9IQMVFPOln1qopnY5QfeOztEhXRGfArMxPIkSerQ9OwDtMP3wtazw0CzbCGjAFqp6MJ7%2B0LMGOpsB6o7ILc5yzjql6fLY%2BuarKGxequx7owEnQ3SvR0vTatqm0RjbWmc4tMFCWm9uV947FG%2BexgKVViVUKqeJbqXgbwyxAudrtaOTejMU0cU7lR4Hzmt12t38RHcsm1xhl5eK4kxHFU%2F6AbhbexPip2PVdf28HCU256MZ3G7fWLhELhOK1T1J1EFjLrVxuHtxyIJlzlpjjnvAmB0vzzI%3D&X-Amz-Signature=1776539419eade0126e6cb09d84cf84b9e78f75c47c45c264bb490f86377c070&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_References.docx%22&x-id=GetObject mailto:cpcprocurements@plantcitygov.com https://www.plantcitygov.com/procurement

24-025RC-JG-RFQ P a g e | 2 3

*Response required

10.12. ...................................................................................................... Pr oof of Insurance*

If your company provide services performed on City property, you will also be required to submit an ACORD Insurance Certificate naming the City of Plant City as an additional insured, along with a copy of the additional insured endorsement from your policy, prior to services being rendered.

Can you provide provide Proof of Insurance or Insurability?

☐ Yes

☐ No

*Res…