PKG00265171-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

Digital Humanities Advancement Grants

Funding Opportunity Number: 20210115-HAA

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.169

Application Due Dates:

January 15, 2021

June 24, 2021

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Office of Digital Humanities Email: odh@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021 mailto:odh@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Office of Digital Humanities is accepting applications for the Digital Humanities Advancement Grants program. The program supports innovative, experimental, and/or computationally challenging digital projects at different stages of their lifecycles, from early start-up phases through implementation and sustainability.

Experimentation, reuse, and extensibility are valued in this program, leading to work that can scale to enhance scholarly research, teaching, and public programming in the humanities. The program also supports scholarship that examines the history, criticism, and philosophy of digital culture or technology and its impact on society.

Funding Opportunity Title: Digital Humanities Advancement Grants Funding Opportunity Number: 20210115-HAA Federal Assistance Listing Number

(CFDA):

45.169

Application Due Dates: January 15, 2021, 11:59 p.m. Eastern Time June 24, 2021, 11:59 p.m. Eastern Time

Anticipated Announcements: August 2021 (for proposals submitted for the January 15, 2021 deadline) December 2021 (for projects submitted for the June 24, 2021 deadline)

Anticipated Total Available Funding: Approximately $2,000,000 per deadline Estimated Number and Type of Awards:

Approximately 12-15 grants per deadline

Funding Range: Level I: up to $50,000 Level II: $50,001 to $100,000 Level III: $100,001 to $325,000

An additional $50,000 per project in matching funds may be available for Level III applicants.

Cost Sharing/Match Required: No Period of Performance: Level I: up to 24 months

Level II: up to 24 months Level III: up to 36 months

Applications submitted for the January 15, 2021 deadline may start no earlier than September 1, 2021.

Applications submitted for the June 24, 2021 deadline may start no earlier than January 1, 2022.

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/odh/digital-humanities-advancement-grants

Pre-Application Webinar: A pre-recorded webinar available on program resource page after November 13, 2020.

https://www.neh.gov/grants/odh/digital-humanities-advancement-grants

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Digital Humanities Advancement Grants (DHAG) program offered by the NEH Office of Digital Humanities (ODH).

The DHAG program supports innovative, experimental, and/or computationally challenging digital projects at different stages of their lifecycles, from early start-up phases through implementation and sustainability. Experimentation, reuse, and extensibility are valued in this program, leading to work that can scale to enhance scholarly research, teaching, and public programming in the humanities. The program also supports scholarship that examines the history, criticism, and philosophy of digital culture or technology and its impact on society.

Proposals are welcome in any area of the humanities from organizations of all types and sizes.

DHAG proposals should respond to one or more of these programmatic priorities:

• creating or enhancing experimental, computationally-based methods, techniques, or infrastructure that contribute to the humanities;

• pursuing scholarship that examines the history, criticism, and philosophy of digital culture or technology and its impact on society; or

• conducting evaluative studies that investigate the practices and the impact of digital scholarship on research, pedagogy, scholarly communication, and public engagement.

Unallowable activities are described in section D6. Funding Restrictions. See the Related funding opportunities section for additional information about other NEH programs that might be appropriate for funding digital projects.

Funding levels Awards are available at three funding levels. Applicants should carefully choose the funding level appropriate to the scope and maturity of the proposed project.

Level I Level I awards (up to $50,000 and up to 24 months) support exploratory sessions, workshops, early alpha-level prototypes, and initial planning. In addition, Level I proposals can identify a problem or research question, explore a research agenda, or discover appropriate methodologies or technologies for both new projects and digital humanities projects in need of substantive revision or recovery. Outcomes for Level I projects may include reports, position papers, collaboration building, and plans for subsequent steps and future research or development. For projects pursuing scholarship that examines the history, criticism, and philosophy of digital culture or technology, outcomes might include articles, essays, books, edited volumes, or reports. Applicants planning for the revitalization and/or recovery of existing digital projects should apply for a Level I award for activities that might include testing and evaluation with target audiences to determine needs and priorities; consideration of how project data can be incorporated into a federated or discipline-specific platform; or planning for a redesign of a project’s interface to align with current web design and accessibility standards.

Level II Level II awards (from $50,001 to $100,000 and up to 24 months) support projects that have completed an initial planning phase. Level II proposals should include a well-defined plan of work leading to concrete and tangible outcomes, such as working prototypes or code, sample data sets or models, methodological workflows, and/or documentation.

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Level III Level III awards (from $100,001 to $325,000 and up to 36 months) support scaling-up and expansion of established projects. Level III projects must already have completed a start-up or prototyping phase prior to submitting an application, and must demonstrate project success, discuss targeted user communities, and offer strong plans for accessibility, dissemination beyond the applicant institution, and documentation based on user needs. The earlier phases of the project’s development may or may not have been supported by NEH or other funding sources. Level III applicants may request an additional$50,000 in federal matching funds above the $325,000 ceiling to leverage external funding to support digital initiatives and ensure long-term sustainability of digital projects. See Section B. Federal Award Information for more details.

Projects developing new software are encouraged to make the software free including use, copying, distribution, and modification. Open-source software or source code should preferably be made publicly available in an online repository such as GitHub. Software should be thoroughly documented to promote its reuse and implementation.

2. Background This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about NEH, visit https://www.neh.gov/about.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

https://uscode.house.gov/view.xhtml?req=(title:20%20section:956a%20edition:prelim) https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/250

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history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

Libraries and museums advance the digital humanities In support of its efforts to advance digital infrastructures and initiatives in libraries and archives, and subject to the availability of funds and agency discretion, the Institute of Museum and Library Services (IMLS) anticipates providing funding through this program. These funds may support some Level I and Level II DHAG projects that further the IMLS mission to advance, support, and empower America’s libraries, archives, museums, and related organizations. IMLS funding supports innovative collaborations between library and archives professionals, humanities professionals, and relevant public communities that advance the preservation of, access to, and public engagement with digital collections. IMLS highly encourages DHAG applicants to work in collaboration, and employ the expertise of, library and archives staff at your institution or across the country to strengthen knowledge networks, empower community learning, foster civic cohesion, and support the traditionally underserved.

Organizations interested in applying for support for larger projects involving museums, libraries, and/or archives may still apply to the NEH DHAG program (Level III), but should also consider applying to either the IMLS National Leadership Grants for Libraries program or the IMLS National Leadership Grants for Museums program.

Note that while some DHAG projects may be funded in part by IMLS and identified as joint NEH/IMLS projects, all awards will be issued by NEH and recipients must follow NEH grant management procedures. Two or more applications for federal funding and/or approved federal award budgets may not include overlapping costs.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding Approximately $2,000,000 is expected to be available to fund approximately 12-15 recipients per deadline.

NEH will not determine the amount available until Congress has enacted the final FY 2021 and FY 2022 budgets. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

Level I awards are up to $50,000 in outright funding with a period of performance of up to 24 months.

Level II awards range from $50,001 to $100,000 in outright funding with a period of performance of up to 24 months.

https://www.imls.gov/ https://www.imls.gov/ https://www.imls.gov/grants/available/national-leadership-grants-libraries https://www.imls.gov/grants/available/national-leadership-grants-museums

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Level III awards range from $100,001 to $325,000 in outright funding with a period of performance of up to 36 months.

To encourage institutions to leverage external funding to support digital initiatives and ensure long-term sustainability of digital projects, applicants seeking Level III funding may request up to $50,000 in federal matching funds (for a total award of up to $375,000). Matching funds may support allowable activities that will take place during the period of performance and may include activities that are part of the project’s sustainability plan (required for all Level III projects): for example, the work of personnel dedicated to data curation, costs associated with long-term storage, extended documentation planning, training, and other efforts to develop and sustain an audience or user community. Funds raised to satisfy a match count toward an institution’s required cost share for a project.

Instructions for documenting matching funds may be found in the instructions for completing the Research and Related Budget.

Applications submitted for the January 15, 2021 deadline may start no earlier than September 1, 2021.

Applications submitted for the June 24, 2021 deadline may start no earlier than January 1, 2022.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally and fiscally responsible for the award.

Individuals, foreign and for-profit entities are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested.

Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

When federal matching funds are requested, the recipient must raise dollar-for-dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see NEH’s Federal Matching Funds Guidelines). The full amount of federal matching http://www.neh.gov/grants/manage/federal-matching-funds-guidelines http://www.neh.gov/grants/manage/federal-matching-funds-guidelines

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funds may not be available for release in the first year of a multi-year period of performance.

Federal matching funds are typically distributed on an annual basis over the life of the award.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible institutions may submit multiple applications for separate and distinct projects under this announcement. Projects that have significant overlap with other applications already under review by this program (or other NEH programs) will not be reviewed.

Individuals at a given institution may only appear as a project director or co-director on one application to this program per deadline, but may be listed as participants (not in a leadership role) in more than one DHAG application per deadline.

Degree candidates may not be project directors or co-directors. Degree candidates may, however, serve in other project roles.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs. However, applicants may seek funding from other NEH programs for complementary aspects of the same overall project.

An institution whose project has received NEH support may apply for a new or subsequent stage of that project. These proposals receive no special consideration and will be judged by the same criteria as others in the current competition. In addition, these proposals must be substantially updated and must include a description of the new activities and a justification of the new budget.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.1 and 2 CFR §200.331(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, please consult beforehand with the division staff.

All application materials must be received by the application deadline. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice.

Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

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D. Application and Submission Information

1. Application Package You must apply electronically through Grants.gov, using either Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below. The Grants.gov registration process is described in Section D3.

The application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, contact odh@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must state whether you are applying for Level I, Level II, or Level III funding. You may apply to any of the three levels as appropriate to the needs of the project. You are not required to obtain a Level I or II award prior to applying for a Level III award, but you must have completed some earlier phase of work prior to applying for Level III.

For Level I proposals, the narrative section must not exceed four pages. For Level II proposals, the narrative must not exceed six pages. For Level III proposals, the narrative must not exceed eight pages.

For all levels: all pages should be single-spaced and have one-inch margins, and the font size must be no smaller than eleven point. You may use any citation style and format, as long as you use them consistently.

NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

Enhancing the humanities (corresponds to Review Criterion 1) Provide a clear and concise explanation—comprehensible to a general audience—of the project’s intellectual goals and describe how the proposed activities and the ultimate results address a need or challenge for specific audiences (i.e., scholars, students, or public audiences). In this section, describe how the project addresses one of the DHAG program priority areas outlined in section A1. Discuss the potential impact of the project’s outcomes. For projects that are developing experimental methods, techniques, or tools, describe the technologies, platforms, and standards that you plan to use and how those choices are shaped by and contribute to needs in the humanities.

https://www.grants.gov/ https://www.grants.gov/web/grants/applicants/workspace-overview.html mailto:odh@neh.gov

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NEH views the use of open-source software as a key component in the broad distribution of exemplary digital scholarship in the humanities. If the project will not employ generally accessible open-source software, explain why and also explain how the project will satisfy NEH’s goal for scholars, educators, students, and the American public to have ready and easy access to the wide range of NEH award products. (See “Providing access to NEH-funded projects.”)

Environmental scan (corresponds to Review Criterion 2) Describe how your project advances the field by contextualizing the problem and your proposed scholarly and/or technical interventions. Provide a clear and concise summary of relevant work within your area of study as well as work that is technically or methodologically similar. For example, if you are developing software to solve a particular humanities problem, discuss software that may be used to address similar questions in other content areas outside of your field of expertise, and explain how the proposed solution differs. If there are existing software products that could be adapted and re-used for the proposed project, identify them and discuss the pros and cons of taking that approach. If there are existing humanities projects that are similar in nature to your project, describe them and discuss how they relate to the proposed project. The environmental scan should make it clear that you are aware of work being done across the digital humanities and should explain how this proposed project contributes to and advances work already done in the field.

History of the project (corresponds to Review Criterion 2) Provide a concise history of the project, including information about preliminary research or planning, previous related work, previous financial support, publications produced, and resources or research facilities available.

If you are seeking a Level I award to plan for the revitalization or recovery of an older project, briefly describe how—if at all—the project is currently maintained (for example, through institutional support or grant support). Provide data documenting the project’s user community, usage, and/or describe the project’s impact on the field.

If you are seeking a Level III award, describe the results of testing and evaluation from earlier stages, and provide a clear explanation of how earlier phases have positioned the project for successful execution. Describe how this implementation phase will enable the project to fulfill its goals.

If your project has received prior NEH support, indicate the project’s award number and describe how the previously funded project met its goals.

If the application requests support for part of a larger initiative, clearly delineate the specific part intended for NEH funding through this application. Provide references to any earlier work in this section, with citations or by including a list of references with URLs in in Attachment 7:

Appendices.

Activities and project team (corresponds to Review Criteria 3, 4, and 5) Provide a brief, high level overview summarizing the activities to be accomplished during the period of performance. Discuss all persons directly involved in the proposed project, and whether or not their salaries will be paid with requested grant funds. Describe how the project will support and benefit all project staff, including students, through project-based learning, mentoring, immersion in the activities of the institution, or other professional development opportunities during the period of performance.

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Describe plans for measuring success and evaluating the project’s activities and impact. These plans may involve people from outside your project team, or members from an advisory board who represent your intended audience. A project developing software might schedule user testing at regular intervals using internal staff, while another project might invite open peer review from individuals outside of the project team near the end of the project. Evaluation activities should measure how the project is addressing its broader goals as defined in the “Enhancing the humanities” section.

Provide a detailed plan and timeline for completing all proposed activities in Attachment 3:

Work plan.

If your project involves staging a workshop or conference, include a draft agenda and a list of proposed participants or specific criteria for selecting participants in Attachment 7: Appendices.

Final products and dissemination (corresponds to Review Criteria 1 and 3) Describe the expected final products from this award, and discuss how these align with the project’s goals and how you will ensure they will reach your intended audiences. Explain how project team members and collaborators will be credited for their contributions in the final products of this award.

Describe the plans to disseminate the project results through various media (printed articles or books, presentations at meetings, webinars or training sessions, electronic media, or some combination of these) for your intended audiences. Explain how you will make publications resulting from this grant available in an open access venue. Briefly describe the steps you will take to ensure that the project results will be accessible to individuals with disabilities. Identify what particular guidelines or standards you will adhere to with respect to accessibility and universal design, as well as what sorts of disabilities your steps will address (for example, cognitive or physical disabilities, impaired sight, or impaired hearing). See Section H. Other Information for resources for designing for accessibility.

If applicable, describe any planned activities that will take place after the period of performance ends.

If your project is developing software, describe how your project will address NEH’s encouragement that software is free for others to use, copy, distribute, and modify. Describe plans to make open-source software or source code available to the public. Explain plans for documenting software to promote its reuse and implementation.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

Enhancing the humanities 1

Environmental scan 2

History of the project 2

Activities and project team 3, 4 and 5

Final products and dissemination 1 and 3

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ii. Research and Related Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. You must round to the nearest whole dollar amount in all dollar fields.

Applicants requesting federal matching funds must submit a budget reflecting total project costs that include the one-to-one required cost share for the federal matching funds. As an example, an applicant requesting $325,000 in outright funds and $50,000 in federal matching funds must submit a budget that includes $425,000 in total project costs ($375,000 in award funds plus the required $50,000 in nonfederal third-party contributions necessary to meet the required cost share).

All of the items listed, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project.

For each senior/key person list their name and project role. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort does not change throughout the year, you may use only the calendar months column. You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f

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academic year or a 3-month summer period, indicate your institution's definition of these terms in Section L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Attach only one PDF file named additionalpersonnel.pdf. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

Contextualize institutional practices in salaries or benefits such as standard rates for undergraduate or graduate student wages, honoraria, or base salaries for post-doctoral research associates in the budget justification.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect cost in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (see Section H.

Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

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2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description List each item of equipment to be purchased with federal funds and its estimated cost (including shipping and maintenance), and justify each in Section L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in Section F. Other Direct Costs). Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with 2CFR §200.322 and Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

You may add up to ten equipment items to this list. If you request funds for more equipment than the form allows, you must include an attachment listing the additional equipment items in this "Additional Equipment" field. Attach only one PDF file named additionalequipment.pdf. In this attachment, specify each additional item and the funds requested for each individual item.

If you have attached a file with additional equipment, enter the total funds requested for all the equipment listed in the attachment.

Total equipment costs will be automatically calculated based on the sum of the "Funds Requested" column and the "Total funds requested for all equipment listed in the attached file" field.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1439 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1322 https://www.whitehouse.gov/presidential-actions/presidential-executive-order-buy-american-hire-american/

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known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Any arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason. All travel costs claimed must be in compliance with 2 CFR §200.475, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

Applicants to both deadlines should include funds for the project director(s) to attend a one-day meeting at NEH’s offices in Washington, D.C. in April 2022. A maximum of two individuals per project may attend.

NEH funds may not be used to support attendance at regularly-occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Total travel costs will automatically calculate based on domestic and foreign travel costs. Travel to Canada and Mexico is considered foreign travel.

Section E. Participant/Trainee Support Costs Per 2 CFR §200.1, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award.

Justify participant support costs in Section L. Budget Justification.

Total participant support costs will be automatically calculated based on the sum of the Funds Requested column.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends List the total funds requested for participant stipends.

3. Travel List the total funds requested for participant travel. In Section L. Budget Justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.). Any arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

4. Subsistence List the total funds requested for participant subsistence. Subsistence expenses include:

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(a) lodging and service charges;

(b) meals, including taxes and tips; and

(c) incidental expenses (fees and tips given to porters, baggage carriers, hotel staff, etc.).

5. Other Describe any other participant support costs (e.g., local ground transportation to various venues, admission fees, bottled water, etc.) and list the total funds requested for all other participant costs described.

Number of Participants/Trainees List the total number of proposed participants. The value of this field cannot exceed 999.

Section F. Other Direct Costs Total Other Direct Costs will be automatically calculated based on the sum of the Funds Requested column.

1. Materials and Supplies List the total funds requested for materials and supplies. Include the total funds requested for materials and supplies to be used in the project costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and 453.

In Section L. Budget Justification, indicate general categories, including an amount for each category. Categories with amounts less than $1,000 are not required to be itemized.

2. Publication Costs List the total funds requested for publication costs. The proposed budget may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in Section L. Budget Justification.

3. Consultant Services List the total funds requested for all consultant services. Identify the following items in Section L. Budget Justification, as applicable:

• each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs; and

• persons who are confirmed to serve on external advisory committees to the project.

Describe the services they will perform.

All consultant fees claimed must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services List the total funds requested for ADP/computer services. The cost of the applicant’s computer services, including computer-based retrieval of scientific, technical, and education information may be requested. In Section L. Budget Justification, include the established computer service rates at the proposing organization, if applicable. If such services are provided by a third-party, include them in line 5 Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs List the total funds requested for project activities to be undertaken by third-party subrecipients. This includes subawards and other contractual costs proposed for the project. A https://www.ecfr.gov/cgi-bin/text-idx?SID=69589b313a9c3cdeb5db82386820796f&mc=true&node=se2.1.200_1314&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=69589b313a9c3cdeb5db82386820796f&mc=true&node=se2.1.200_1314&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=eefa8a82f165dbb9f6351146c9e5f1e3&mc=true&node=se2.1.200_1453&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459

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complete itemization of the cost comprising the charge should be provided in Section L. Budget Justification organized using the same categories present on the Research and Related budget.

If there is more than one subrecipient, each must be justified separately in the budget justification. See 2 CFR §§200.331 and 332 for additional information.

Per 2 CFR §§200.1 and 331(a), subaward means an award provided by a pass-through entity (the recipient) to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity.