PKG00265145-instructions.pdf

OMB No. 1122-0020 Approval Expires 1/31/2022

U.S. Department of Justice Office on Violence Against Women

OVW Fiscal Year 2021 Training and Services to End Violence Against Women with

Disabilities Grant Program

Solicitation

Assistance Listing Number # 16.529

Grants.gov Opportunity Number: O-OVW-2021-36006

Solicitation Release Date: January 22, 2021 2:30 PM

Version: 1

Grants.gov Deadline: March 25, 2021 11:59 PM

Application JustGrants Deadline: April 01, 2021 11:59 PM

Eligible Applicants:

City or township governments, County governments, Native American tribal governments (Federally recognized), Native American tribal organizations (other than Federally recognized tribal governments), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, State governments, Other

Other Eligible applicants are limited to: States; units of local government; Indian tribal governments

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or tribal organizations; and victim service providers, such as state or tribal domestic violence or sexual assault coalitions or nonprofit, nongovernmental organizations serving individuals with disabilities in the United States or U.S. territories. For more information, see the Eligibility Information section of this solicitation.

Letter of Intent Applicants are strongly encouraged to submit a non-binding Letter of Intent to OVW.Disabilities@usdoj.gov by February 8, 2021. Interested applicants who do not submit a Letter of Intent are still eligible to apply. For more information, see the Application and Submission Information section of this solicitation.

Pre-Application Information Sessions

OVW will conduct an optional web-based Pre-Application Information Session. For more information, see the Application and Submission Information section of this solicitation.

Contact Information For assistance with the requirements of this solicitation, email OVW at OVW.Disabilities@usdoj.gov. Alternatively, interested parties may call OVW at 202-307-6026.

Submission Information Registration: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than February 22, 2021.

Submission: Applications for this program will be submitted through a NEW two-step process: (1) submission of the SF-424 and SF-LLL in Grants.gov and (2) submission of the full application including attachments in the Justice Grants System (JustGrants). Submit the SF-424 and SF-LLL as early as possible, but not later than 24-48 hours before the Grants.gov deadline. For technical assistance with Grants.gov, contact Grants.gov Applicant Support at 1-800-518-4726 or support@grants.gov. For technical assistance with JustGrants, contact OVW JustGrants Support at 1-866-655-4482 or OVW.JustGrantsSupport@usdoj.gov.

For more information about registration and submission, see the Application and Submission

Information section of this solicitation.

Notification OVW anticipates notifying applicants of funding decisions by October 1, 2021.

Contents

Contact Information Program Description

Overview of OVW Statutory Authority About this OVW Program Program Scope Purpose Areas OVW Priority Areas Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Out-of-Scope Activities Activities Requiring Prior Approval

Federal Award Information Awards, Amounts and Durations Availability of Funds Types of Awards Award Period and Amounts Types of Applications

Mandatory Program Requirements

Eligibility Information Eligible Applicants Ineligible Entities and Disqualifying Factors Cost Sharing or Matching Other Program Eligibility Requirements

Application and Submission Information Information to Complete the Application for Federal Assistance (SF-424) . 17 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract

Proposal Narrative Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Pre-Agreement Cost Indirect Cost Rate Agreement (if applicable) Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure of Process Related to Executive Compensation Data Requested with Application Memoranda of Understanding (MOUs) and Other Supportive Documents Additional Application Components Letters of Nonsupplanting Proof of 501(c)(3) Status (Nonprofit Organization Only) Confidentiality Notice Form Disclosures and Assurances Disclosure of Lobbying Activities DOJ Certified Standard Assurances Applicant Disclosure of Duplication in Cost Items DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . 30 How to Apply Submission Dates and Time

Application Review Information Review Criteria Review and Selection Process Anticipated Announcement and Federal Award Dates

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements . 38

Federal Awarding Agency Contact(s) Other Information

Public Reporting Burden- Paper Work Reduction Act Notice Application Checklist

Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority 34 U.S.C. § 20122.

About this OVW Program This program is authorized by 34 U.S.C. § 20122. The goal of the Disability Grant Program (DGP) (CFDA# 16.529) is to create sustainable change within and between organizations that improves the response to individuals with disabilities and Deaf individuals who are victims of domestic violence, dating violence, sexual assault, and stalking, and to hold perpetrators of such crimes accountable. DGP funds are used to establish and strengthen multidisciplinary collaborative relationships; increase organizational capacity to provide accessible, safe, and effective services to individuals with disabilities and Deaf individuals who are victims of violence and abuse; identify needs within the grantee’s organization and/or service area; and develop a plan to address those identified needs that builds a strong foundation for future work. For additional information about this program and related performance measures, including how awards contribute to the achievement of program goals and objectives, see:

OVW grant program information: OVW Grants and Programs webpage Program performance measures under the Measuring Effectiveness Initiative: VAWA Measuring Effectiveness Initiative webpage Examples of successful projects in OVW's most recent report to Congress on the effectiveness of VAWA grant programs: 2018 Biennial Report

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the Solicitation Companion Guide, and the conditions of the award.

Purpose Areas

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Pursuant to 34 U.S.C. § 20122 (b), funds under this program must be used for one or more of the following purposes:

To provide personnel, training, technical assistance (TA), advocacy, intervention, risk1.

reduction (including using evidence-based indicators to assess the risk of domestic and dating violence homicide) and prevention of domestic violence, dating violence, sexual assault, and stalking against individuals with disabilities;

To conduct outreach activities to ensure that individuals with disabilities who are victims2.

of domestic violence, dating violence, sexual assault or stalking receive appropriate assistance;

To conduct cross-training for victim service organizations, governmental agencies,3.

courts, law enforcement, and nonprofit, nongovernmental organizations serving individuals with disabilities about risk reduction, intervention, prevention and the nature of domestic violence, dating violence, sexual assault, and stalking for individuals with disabilities;

To provide TA to assist with modifications to existing policies, protocols, and procedures4.

to ensure equal access to the services, programs, and activities of victim service providers for individuals with disabilities;

To provide training and technical assistance (TTA) on the requirements of shelters and5.

victim service providers under Federal anti-discrimination laws, including the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.) and section 794 of title 29 (Section 504 of the Rehabilitation Act of 1973);

To modify facilities, purchase equipment, and provide personnel so that shelters and6.

victim service organizations can accommodate the needs of individuals with disabilities;

To provide advocacy and intervention services for individuals with disabilities who are7.

victims of domestic violence, dating violence, sexual assault, or stalking; or To develop model programs providing advocacy and intervention services within8.

organizations serving individuals with disabilities who are victims of domestic violence, dating violence, sexual assault, or stalking.

Note: Grantees that modify facilities under purpose area 6 will be required to work with OVW to meet the requirements of relevant laws such as the National Environmental Policy Act and the National Historic Preservation Act

OVW Priority Areas In FY 2021, OVW is interested in supporting the priority area(s) identified below. Applications proposing activities in the following areas will be given special consideration during the FY2021 funding recommendations.

Reduce violent crime against women and promote victim safety through1.

investing in law enforcement, increasing prosecution, and promoting effective prevention.

Serve sexual assault survivors. To qualify for this priority, applications must2.

propose a sexual assault focus and include a sexual assault service provider as a member of the multidisciplinary collaborative team.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope and will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

Research projects. Funds under this program may not be used to conduct research,1.

defined in 28 C.F.R. § 46.102 as a systematic investigation designed to develop or contribute to generalizable knowledge. Surveys and focus groups, depending on their design and purpose, may constitute research and therefore be out-of-scope. Prohibited research does not include assessments conducted for internal improvement purposes only (see Limited Use of Funds below). For information on distinguishing between research and assessments, see the Solicitation Companion Guide.

Public service campaigns.2.

Projects that focus on children.3.

Applications that propose activities deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration.

Activities Requiring Prior Approval Activities listed below will require prior approval in order to be supported by grant funds (see the Solicitation Companion Guide for more information on relevant requirements).

Surveys, whether conducted as part of a program or needs assessment, or for any1.

other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act.

Renovations, including such minor things as painting, carpeting, or installing lighting. In2.

addition to obtaining prior approval, recipients must follow all necessary steps to ensure that funded renovations are in compliance with the National Environmental Policy Act (NEPA) and related laws, which may be time consuming and may include public notice

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https://www.justice.gov/ovw/resources-applicants and consultation.

Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $500,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $5,359,657.00

Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2021 funding, depending on the merits of the applications and the availability of funding.

Types of Awards Awards will be made as cooperative agreements. Cooperative agreements are a form of award under which OVW expects to have ongoing substantial involvement in award activities.

For this program, the substantial involvement includes participating in project meetings, developing and approving final agendas, reviewing and approving faculty, products, and curricula, and identifying participants. Recipients must be willing to work closely with OVW on the implementation of their project and be willing to modify project activities at OVW’s request in order to address the needs of grantees and/or emerging issues.

Award Period and Amounts The award period is 36 months for new awards and 24 months for continuation awards.

Budgets must reflect 36 or 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 or 24 months. OVW anticipates that the award period will start on October 1, 2021.

This program typically makes awards in the range of $325,000-$500,000. OVW estimates that it will make up to 12 awards for an estimated $5,359,657.

Funding levels under this program for FY 2021 are:

New, state-focused $500,000 for 36 months.1.

New, local-focused or tribal-focused $425,000 for 36 months.2.

Continuation, state-focused $400,000 for 24 months.3.

Continuation, local-focused $325,000 for 24 months.4.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Types of Applications

In FY 2021, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program or whose previous funding under this program expired on or before February 1, 2019.

Continuation: Applicants that have an existing or recently closed (since February 2, 2019) award under this program. If an applicant received an award under this program previously, but it was more than 24 months since the award has been active, then the applicant can choose to submit either a new or a continuation application. Continuation funding is not guaranteed.

Recipients of an FY 2019 or 2020 award under this program are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2021 proposal. Likewise, an organization that is a partner/subrecipient on an FY 2020 award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2021 proposal.

For new applications, a college or university may not be proposed as a partner. For continuation applications, a college or university may be proposed as a multidisciplinary collaborative team (MCT) member.

Sub-Type: In addition to identifying as a new or continuing applicant, OVW has determined that applicants for this program must also identify as one of the sub-types listed below.

New, state-focused project.1.

New, local-focused or tribal-focused project.2.

Continuation, state-focused project.3.

Continuation, local-focused project4.

Note: Current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2021 without adequate justification may not be considered for funding or may receive a reduced award amount if selected for funding in FY 2021.

Mandatory Program Requirements New Applicants Planning & Development and Implementation Phase OVW mandates that new grantees engage in an intensive, structured process that includes a planning and development phase prior to an implementation phase. New grantees must work closely with OVW and the OVW-designated TA provider throughout the award. Project activities during the planning and development phase have been predetermined by OVW.

Applicants should not propose activities beyond those listed below. Implementation phase activities will be identified in the strategic plan drafted during the planning and development phase. These activities will directly respond to the needs identified in the planning and development phase.

The requirements during the planning and development phase of the project include the creation of the following materials:

Collaborative charter.1.

Project focus memo.2.

Needs assessment plan and tools (includes implementing performance3.

indicators).

Needs assessment report.4.

Strategic plan.5.

Technical Assistance TA under this program is proactive and mandatory. MCTs must participate in all TA events supported by OVW related to this program. TA will be delivered through, but not limited to, frequent, regular contact with the TA provider, site visits, telephone/video conference calls, grantee meetings, and web-based TA. New grantees should expect a high level of involvement with the TA provider for the duration of their awards

Decision-Maker Participation The Executive Director, CFO/CEO, Board of Directors and other decision-makers from all organizations involved with the project must be involved in an active and meaningful manner throughout the life of the project. They should expect to attend meetings and engage in collaborative discussions at various points throughout the project and be prepared to implement systemic changes within their organization to improve services and responses to individuals with disabilities and Deaf individuals who have experienced violence and abuse.

This participation must be outlined in the Memorandum of Understanding (MOU).

Continuation Applicants Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in OVW-sponsored TTA.

Scope of Activities Continuation applicants must propose projects that will either enhance the previously funded project or replicate the previously funded project in a different community. Specifically, proposed activities must build upon successful initiatives undertaken and funded during the previous award period.

Critical Assessment Continuation grantees will be required to reexamine proposed activities to ensure they enhance and build upon initiatives undertaken and funded during the previous award period.

This review will take place within six months of the project start date.

Purpose Areas Continuation applicants may not propose to engage solely in providing direct services and are encouraged to include activities that address purpose area three (cross-training for victim service organizations, governmental agencies, courts, law enforcement, and nonprofit, nongovernmental organizations serving individuals with disabilities about risk reduction, intervention, prevention, and the nature of domestic violence, dating violence, stalking, and sexual assault for individuals with disabilities.) If applicants propose to use grant funds to support direct services, the proposal must also include: (1) an overall coordinated response to domestic violence, dating violence, stalking, and sexual assault against individuals with disabilities and/or Deaf individuals, and (2) a proposal to engage in a least one DGP purpose area other than the provision of direct services.

Decision-Maker Participation The Executive Director, CFO/CEO, Board of Directors and other decision-makers from all organizations involved with the project must be involved in an active and meaningful manner throughout the life of the project. They should expect to attend meetings and engage in collaborative discussions at various points throughout the project. They should also be prepared to implement systemic changes within their organization to improve services and responses to individuals with disabilities and Deaf individuals who have experienced violence and abuse. This participation must be outlined in the MOU.

Technical Assistance Various TA opportunities will be offered. Continuation grantees must participate in OVW-sponsored TTA.

Applicants that receive funding under this program will be required to engage in the following activities:

OVW-sponsored training and technical assistance (TTA).1.

OVW may conduct a program assessment or evaluation necessitating grantee2.

involvement. Therefore, recipients may be expected to dedicate some OVW-funded time and resources to participating in an assessment or evaluation.

Eligibility Information Eligible Applicants Pursuant to 34 U.S.C. § 20122(c)), the following entities are eligible to apply for this program:

States.1.

Units of local government.2.

Indian tribal governments or tribal organizations.3.

Victim service providers, such as state or tribal domestic violence or sexual assault4.

coalitions or nonprofit, nongovernmental organizations serving individuals with disabilities.

A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Pursuant to 28 C.F.R. § 90.2(g), the following are not considered units of local government and are not eligible to apply as the lead applicant – police departments, pre-trial service agencies, district or city attorneys’ offices, sheriffs’ departments, probation and parole departments, and universities. If other examples are listed, remove the CFR cite at the beginning of the sentence because only these entities are listed in the regulation.

Faith-Based and Community Organizations

Faith Based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

501(c)(3) Status Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Executive Order 13929 Safe Policing for Safe Communities To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2021 DOJ discretionary grant funding, either as a recipient or a subrecipient. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use of force policies adhere to all applicable federal, state, and local laws; and (2) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. For detailed information on this new certification requirement, see Safe Policing to access the Standards for Certification on Safe Policing for Safe Communities, Implementation Fact Sheet, and List of Designated Independent Credentialing Bodies.

Ineligible Entities and Disqualifying Factors Applications submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application deemed deficient in one or more of the following categories may not be considered for funding: 1. activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. Failure to comply fully with all applicable unique entity identifier and SAM requirements (see Application and Submission section for more information on these requirements) will result in removal from consideration. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no matching or cost-sharing requirement.

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In addition to meeting the eligible entity requirements outlined above, applicants for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2021 solicitation.

Required Partnerships – Multidisciplinary Collaborative Team (MCT) Every applicant must identify and support a MCT comprised of, at minimum, the following:

At least one victim service provider or tribal organization serving victims of1.

domestic violence, dating violence, sexual assault, or stalking.

At least one nonprofit, nongovernmental organization or tribal organization2.

serving individuals with disabilities and/or Deaf individuals.

For new applications, a college or university may not be proposed as a partner. For continuation applications, a college or university may be proposed as a MCT partner.

Applicants must enter into a Memorandum of Understanding (MOU) with the members of the MCT and provide a copy of the MOU with the application. OVW will review the MOU to identify the MCT members and the budget as evidence of how the applicant will support the

MCT.

Every applicant must identify whether the MCT will have a state focus, a local focus, or a tribal focus.

A state-focused project is a MCT comprised solely of organizations that operate at the state level (e.g. a state independent living council, state or tribal domestic violence and/or sexual assault coalition). A state-focused project may concentrate efforts between the organizations on the MCT, or in one to two communities within the state (pilot sites).

A local-focused or tribal-focus project is a MCT comprised solely of local, tribal or community-based organizations (e.g. a center for independent living, community mental health organization, rape crisis center, or domestic violence shelter/program). Grant activities will focus within and between the local, tribal or community-based organizations represented on the MCT.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact 202-307-6026 or OVW.Disabilities@usdoj.gov..

Pre-Application Information Session OVW will conduct one optional web-based pre-application information session. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. Additionally, the DGP designated TA provider will describe the TA available to grantees and discuss projects supported by the DGP. The session is tentatively scheduled for February 3, 2021. Participation in a pre-application information session is optional and not a requirement to be eligible to apply.

Participation in a pre-application information session is optional and not a requirement to be eligible to apply.

To register, contact the DGP at OVW.Disabilities@usdoj.gov or at 202-307-6026. Registration must be received at least two days prior to the start of the session. Participants are not registered until they receive a confirmation email. Interested applicants needing additional language assistance should contact this program at OVW.Disabilities@usdoj.gov or at 202-307-6026 as soon as possible, but no later than January 15, 2021.

Content and Form of Application Submission The information below (“ Letter of Intent” through “ Submission Dates and Times”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2021 funding under this program are strongly encouraged to submit a Letter of Intent.The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Disabilities@usdoj.gov by February 22, 2021.This letter will not obligate the applicant to submit an application. See the OVW website for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

Double-spaced (Data Requested with Application, Pre-Award Risk Assessment, and1.

charts may be single-spaced).

8½ x 11 inch pages.2.

One-inch margins.3.

Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for4.

footnotes, which may be in 10-point font.

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Page numbers.5.

No more than 10 pages (new ) or 20 pages (continuation) for the Proposal Narrative.6.

Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or7.

Text Documents (.txt).

Headings and sub-headings that correspond to the sections identified in this section of8.

the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Application Checklist in the Other Information section of this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

Proposal Narrative.1.

Budget Detail Worksheet and Narrative.2.

Data Requested with Application3.

Memorandum of Understanding (MOU).4.

Information to Complete the Application for Federal Assistance

(SF-424)

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 in Grants.gov. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “Other.”

The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “ Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review (SF-424 Question 19): This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs.

Applicants must check the Office of Management and Budget’s website for the names and addresses of state Single Points of Contact (SPOC) under Intergovernmental Review. If the applicant’s state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, such an applicant is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the following response:

“Program is subject to E.O. 12372 but has not been selected by the state for review.”

https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf

Disclosure of Lobbying Activities (SF-LLL) All applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

Standard Applicant Information (JustGrants 424 and General Agency Information) Applicants must complete this web-based form in JustGrants, which is pre-populated with the SF-424 data submitted in Grants.gov. Applicants are required to review the Standard Applicant Information and make edits as needed, confirm the Authorized Representative, verify the legal name and address, and enter the ZIP code(s) for the areas affected by the project.

Proposal Abstract The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section. The Proposal Abstract, which is to be entered into a text box in JustGrants, will not be scored but is used throughout the review process.

Proposal Narrative Proposal Narrative for New Applicants The Proposal Narrative may not exceed 10 pages, double-spaced, and reviewers will not read beyond this page limit. The Proposal Narrative must include the following two sections. The total point value for the proposal narrative section is 70 points. Applicants must upload the Proposal Narrative as an attachment in JustGrants.

Purpose of the Proposal (40 points)

This section must describe:

The challenge or need faced by the community and how the goal/vision for the proposal1.

will meet that need.

The communities to be served, including the geographic location, the populations in2.

the service area, including underserved populations, and any available, relevant victimization rates.

Whether the application proposes a state, local, or tribal project.3.

The type of disability the project will address. Disability type may be general or4.

a specific type of disability. Demographic information for the identified disability type must be included; and The specific challenges that funding from this grant program, following the intensive,5.

structured process, will address.

Who Will Implement the Proposal (30 points)

This section must:

Identify each MCT member organization.1.

Describe why each organization was selected to serve on the MCT.2.

Describe in detail the ability of each member of the MCT to create change within their3.

organization.

Demonstrate that the partnership requirements, as outlined in the Other Program4.

Eligibility Requirements sections, have been met. Applications must include the following: (a) Discipline of each organization; (b) Mission statement from each organization; (c) Individuals (if known) participating in the project; (d) Identify the crime areas the victim service organization addresses and the services provided by the organization as they relate to the crime areas; and (e) Identify the type(s) of disability that the disability organization addresses and the services provided by the organization.

Proposal Narrative for Continuation Applicants The Proposal Narrative may not exceed 20 pages, double-spaced, and reviewers will not read beyond this page limit. The Proposal Narrative must include the following three sections. The total point value for the proposal narrative section is 70 points. Applicants must upload the Proposal Narrative as an attachment in JustGrants.

Purpose of the Proposal (20 points)

This section must describe:

The challenge or need faced by the community and how the goal/vision for the proposal1.

will meet that need.

The communities to be served, including the geographic location, the populations in the2.

service area, including underserved populations and any available, relevant victimization rates.

Whether the application proposes a state, local, or tribal project.3.

The type of disability the project will continue to address. If the project proposes to4.

include an additional type of disability, state what type of disability will be included and a justification for why this change is proposed.

The challenges addressed during the previous DGP award.5.

The challenges that will be addressed in the proposed project. 6.

Who Will Implement the Proposal (15 points)

This section must:

Identify the key individuals and organizations, including project partners, involved in the1.

proposed project.

Demonstrate that the individuals and organizations identified have the capacity to2.

address the stated need and can successfully implement the proposed project activities;

attach job descriptions of all key personnel.

Identify each MCT member organization. Applications must include the3.

following: (a) Discipline of each organization; (b) Mission statement from each organization; (c) Individuals (if known) participating in the project; (d) Identify the crime areas that the victim services organization addresses and the services provided by the organization as they relate to the crime areas; (e) Identify the type(s) of disability that the disability organization addresses and the services provided by the organization; and

(f) Identify organization that are new to the MCT. An explanation must be provided for the addition of new organizations.

Demonstrate that the organizations involved with the project have the capacity to4.

successfully implement the proposed activities. Examples must be provided for the following: (a) Successful changes made by the MCT; (b) Challenges faced by the MCT;

(c) How the MCT addressed the identified challenges; (d) The outcome of the actions taken by the MCT and (e) Lessons learned by the MCT as a result of addressing challenges and implementing changes under the previous DGP award.

What Will Be Done (35 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of the Proposal” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

This section must describe:

The approach to addressing the challenge or need identified in the Purpose of the1.

Proposal section above.

How the applicant will measure its progress in achieving the proposal’s goal(s)/vision.2.

Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at VAWA Measuring Effectiveness Initiative).

How the applicant will move to project sustainability; continuation applicants must3.

provide specific details.

The activities that were completed under the previous DGP award (brief description).4.

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The activities from the strategic plan that will be addressed in the proposal. The5.

applicant must justify why each activity was chosen and provide a description of the expected outcomes.

How the project will address the victimization rates identified in the Purpose of the6.

Proposal section.

How the proposed project will reach each population identified in the Purpose of the7.

Proposal section.

Budget and Associated Documentation Applicants must complete the web-based form in JustGrants for the budget worksheet and budget narrative. Applicants also must upload the applicable associated documentation as described below under each heading. The budget worksheet and budget narrative are worth a total of 10 points and will be reviewed separately from the proposal narrative. The associated documentation will not be scored, but failure to include it may result in removal from consideration or a delay in access to funding.

Budget Worksheet and Budget Narrative (Web-based Form) Complete the budget worksheet and narrative form for all applicable cost categories. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project. See the sample budget and the Creating a Budget webinar available on the OVW website at OVW website. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

New, state-focused project, 36 months, $500,0001.

New, local-focused project or tribal focused, 36 months, $425,0002.

Continuation, state-focused project, 24 months, $400,0003.

Continuation, local-focused project, 24 months, $325,0004.

The budget must:

Display a clear link between the specific project activities and the proposed budget1.

items. The budget should not contain items that are not supported by the proposal narrative.

Include funds to attend OVW-sponsored TTA in the amount of $15,000 for applicants2.

located in the 48 contiguous states and $20,000 for applicants located in the territories, Hawaii, and Alaska.This amount is for the entire 24 or 36 months and NOT per year.

Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

Include costs to support the needs assessment (if applicable).3.

Include costs to support pilot sites (if applicable).4.

Include funds or describe other resources available to the applicant to ensure access for5.

individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

Compensate all project partners for their full level of effort, unless otherwise stated in6.

the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website.

Distinguish clearly between subawards and contracts in allocating any grant funds to7.

other entities. Pursuant to 2 C.F.R. § 200.331, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards and monitoring requirements in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.332, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, see the Funding Restrictions section below and the sample budget on the OVW website.

Funding Restrictions The following information is provided to allow applicants to develop an application and budget consistent with program requirements.

Unallowable Costs The costs associated with the activities listed below are unallowable and must not be included in applicants’ budgets.

Lobbying. 1.

Fundraising.2.

Purchase of real property.3.

Physical modifications to buildings, including minor renovations (such as painting or4.

carpeting), expect as allowed under purpose area 6.

Construction.5.

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Food and Beverage/Costs for Refreshments and Meals Generally, food and beverage costs are not allowable. Recipients must receive prior approval to use grant funds to provide a working meal and/or refreshments at a meeting, conference, training, or other event; OVW may provide such approval if one of the following applies:

The location of the event is not in close proximity to food establishments, despite efforts1.

to secure a location near reasonably priced and accessible commercial food establishments.

Not serving food will significantly lengthen the day or necessitate extending the meeting2.

to achieve meeting outcomes.

A special presentation at a conference requires a plenary address where there is no3.

other time for food to be obtained.

Other extenuating circumstances necessitate the provision of food.4.

Justification for an exception listed above must be included in the applicant’s budget narrative. For additional information on restrictions on food and beverage expenditures, see OVW conference cost planning.

Budget clearance does not constitute prior approval of food and beverage costs. Recipients must seek approval of these costs through the OVW conference approval process.

Conference Planning and Expenditure Limitations Applicants’ budgets must be consistent with all requirements (including specific cost limits and prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (which is defined to include meetings, retreats, seminars, symposiums, training, and other similar events), and costs of attendance at such events. Information on conference planning, minimization of costs, and conference reporting is available at OVW conference cost planning.

Budget clearance does not constitute prior approval to hold a conference. Recipients must seek approval of these costs through the conference approval process.

Pre-Agreement Cost OVW generally does not allow pre-award costs. Costs incurred prior to the start date of the award may not be charged to the project unless the recipient receives prior approval from OVW. See the DOJ Financial Guide for more information on pre-award costs.

Indirect Cost Rate Agreement (if applicable) Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally-approved indirect cost rate agreement and must upload and attach a copy of the agreement to their application in JustGrants. Applicants (other than state, local, and tribal governments) that do not have a current negotiated (including

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Organizations that wish to negotiate an indirect cost rate should contact OVW’s Grants Financial Management Division at…